Jisc's value to HE: the University of Sheffield

The University of Sheffield took part in an independent study to investigate the value it gets from its Jisc membership.

1. Jisc’s value to HE: the University of Sheffield

2. The University of Sheffield is a successful research-intensive university with a focus on advanced manufacturing. It took part in an independent study to investigate the value it gets from its Jisc membership.   This is what it discovered. Sheffield 2 Jisc’s value to HE: the University of Sheffield

3. Sheffield’s Jisc subscription for 2020/21 is £201,772 But, through that subscription, Sheffield saves more than £3.35m a year. –  That’s an ROI of 1562%. Add in the optional services and Sheffield saves more than £4.43m Here’s how Sheffield and Jisc do it 3 Jisc’s value to HE: the University of Sheffield

4. Purchasing, licensing and resources – headlines Our purchasing, licensing and resources alone save Sheffield more than £3.7m. How? £2.7m comes from the way we negotiate better deals for the sector, above and beyond what Sheffield alone could likely achieve £809,000 is from our negotiations for software licenses specifically, with a £463,250 saving for Adobe ELTA 8.75 FTE What’s more, our licence negotiating and library/open research tools save the university library 8.75 FTE of effort each year – amounting to £391,135 4 Jisc’s value to HE: the University of Sheffield

5. Purchasing, licensing and resources – benefits “Jisc builds on years of negotiating – being in the club really matters.” Sheffield library workshop participant   “Jisc as a non-profit supplier is a benefit. They have a strategic, sector-focused lens.” Head of vendor management 5 Jisc’s value to HE: the University of Sheffield

6. Purchasing, licensing and resources – benefits continued Our sector-wide negotiations mean Sheffield can provide more digital resources than it otherwise would be able to – and Jisc-negotiated standards set sector standards which drives the quality of resources for all We also enable funder savings and reduced average article processing costs, which allow Sheffield’s students and researchers to access more articles Our Chest-negotiated software saves money, effort and hassle through negotiation, procurement and deployment phases Sector alignment helps ensure agreements that improve the student and staff experience of using curriculum-relevant software. Unlimited licences are a particular advantage for planning flexibility 6 Jisc’s value to HE: the University of Sheffield

7. Library support and open research tools – headlines Using our library support and open research tools saves Sheffield library staff 4.2 FTE each year – that’s worth £111,857. Product Cost avoided / FTE Knowledge Base + £45,746 / 1.5 FTE Library Hub Cataloguing £829 / 0.03 FTE Library Hub Compare £38,924 / 1.8 FTE JUSP £5,487 / 0.15 FTE Sherpa Romeo £16,616 / 0.6 FTE Publication Router £2,849 / 0.1 FTE Monitor Local £1,408 / 0.05 FTE 7 Jisc’s value to HE: the University of Sheffield

8. Connectivity and cyber security – headline savings Our connectivity services add significant strategic value to Sheffield: a secure and trusted Janet Network protects the university’s staff, students, researchers, partners and assets. “Jisc responds quickly and that matters” £89,000 a year. In cost saving 1.25 FTE or £81,960 equivalent costs avoided – skills and capacity that Sheffield would otherwise struggle to find. 8 Jisc’s value to HE: the University of Sheffield

9. Jisc's response grows with our need and if we didn't have the support, we'd really notice it. It's quite a big security blanket that doesn't exist in the private sector and we'd have to do it ourselves. We take comfort that Jisc will inform and give advice against threats across the HE sector. A shared service is the best way to describe it. The sector expertise and knowledge are important. 9 Jisc’s value to HE: the University of Sheffield

10. Cyber security – benefits Sheffield uses a blend of cyber security services, including Jisc CSIRT, which it values highly. If CSIRT didn't exist, we would need a strategic threat intelligence partner, and we’re not sure it's possible to replicate what Jisc does Chris Willis, chief information security officer 10 Jisc’s value to HE: the University of Sheffield

11. Connectivity - savings Sheffield enjoys other connectivity-related savings: e duroam : £129,946 (3 FTE) The sector-wide federated service is heavily used and saves time and effort. It also improves the experience of connecting to teaching, learning and research information on and off campus (including in hospitals). 11 Jisc’s value to HE: the University of Sheffield

12. Trust and identity – headline savings Single sign on, enabled by our federated access, is a vital tool to make it as easy as possible for students and staff to access learning resources. It also saves money: £23,447 in total. Here’s the breakdown: Federated access: library 0.28 FTE / £15,183 Certificate service £8,264 12 Jisc’s value to HE: the University of Sheffield

13. Data and analytics - benefits Our datasets are fundamentally important to university-wide and departmental decision-making at Sheffield. Key operational staff access tailored data and intelligence to track corporate KPIs, analyse new markets and develop new courses or pivot/halt existing courses HESA datasets enable new curriculum and income generation opportunities, helping Sheffield to determine if there is, or is not, a market opportunity and the size of the potential market 13 Jisc’s value to HE: the University of Sheffield

14. Because of Jisc we have unprecedented access to trusted data and without such data there’d be uproar from professional services colleagues. 14 Jisc’s value to HE: the University of Sheffield

15. Jisc Prospects services – benefits Jisc Prospects is the employment advisors’ favourite tool, based on the mix of job availability insight, career and job matching tools, skills and job profiling. It is a trusted source of information. 10,370 Sheffield students and their career advisors use Prospects directly 5000 students also use the career planning tools and resources 6000 receive career opportunity updates 15 Jisc’s value to HE: the University of Sheffield

16. Jisc Prospects services – benefits continued Prospects Luminate methods, insight and reports are accessible, trusted and respected at Sheffield. “Luminate provides a whole and accurate picture. It enriches what we do” Careers information and systems manager 16 Jisc’s value to HE: the University of Sheffield

17. Student and staff experience Sheffield avoids more than £4,000 in costs by using Jisc’s digital experience insights survey and digital capabilities framework. Sheffield uses the survey to inform future learning spaces and device ownership strategies as well as highlighting good practice to build on Our digital experience insights survey also helps Sheffield benchmark and solidify improvement plans The survey provides us with unique insights that otherwise we would not have. Digital learning team manager 17 Jisc’s value to HE: the University of Sheffield

18. Without Jisc… “We would have to reinvent ‘a Jisc’! Either regionally or across different university groups.” IT services workshop   “We would be on the back foot all of the time and dictated to.” Library workshop 18 Jisc’s value to HE: the University of Sheffield

19. The University of Sheffield worked with independent consultancy Hadfield Consultants Ltd, to look at its portfolio of Jisc services and analyse the cost savings, costs avoided and the benefits to learners, staff and the college as a whole. Sheffield’s senior managers, teachers, librarians, learning resource managers, IT and finance staff took part in workshops and post-workshop meetings to share their views.   Together they agreed the findings. 19 Jisc’s value to HE: the University of Sheffield