JOB ANALYSIS - PROCESS

hai its my first upload to this website please analyse and give me suggestions for any improvements beacuse i am an MBA student i want to learn something more

1. JOB ANALYSIS

2. Job Analysis: traditionally – The process of obtaining information about job A job analysis is the process used to collect information about the duties, responsibilities, necessary skills, outcomes, and work environment of a particular job . Process of defining a job in terms of its component tasks or duties and the knowledge or skills required to perform them. According to Edwin B.Flippo “Job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job”

3. JOB TASKS JOB DUTIES JOB RESPONSIBILITIES JOB ANALYSIS

4. Uses of job analysis Human Resource Planning. Recruitment Selection Placement and Orientation Training Counselling Employee safety Performance appraisal Job design and redesign Job evaluation

5. When did you carry out job analysis? Job analysis is carried out on three occasions(Jonathan Sidener) it is undertaken when the organisation is established and a job analysis programme is taken up for the first time it is performed when new jobs are created it is done when jobs undergo radial transformation due to changes in new technologies, methods ,procedures and systems.

6. Job analysis process Studying job vis a vis the organization Selection of representative positions to be analysed collection of Job Analysis data Develop a Job Description Develop a Job Specification Review and update of information

7. Step 1 : Studying job vis a vis the organization( organisational analysis) first of all , an overall picture of various jobs in the organisation has to be obtained. This is required to find the linkages between jobs and organisational objectives ,interrelationship between jobs and contribution to various jobs to the efficiency and e ffectiveness of the organisation . The required background information for this purpose is obtained through organisation charts and workflow charts. Step 2:Selection of representative positions to be analyzed It is not possible to analyze all the jobs. A representative sample of jobs to be analyzed is decided keeping the cost and time constraints in mind.

8. Step 3: collection of Job Analysis data manager should consider using a number of different methods of data collection because it is unlikely that any one method will provide all the necessary information needed. Three of the most popular form of data collection is: Observation of tasks and behavior with the job incumbent i.e. both physical and mental activities. Interviews. Questionnaires and checklists. Step 4 Develop or prepation of Job Description( Task requirements) Statement that explains duties working conditions, etc. of a job. Job description is a written record of the duties, responsibilities and requirements of a particular job. It is concerned with the job itself and not with the work.

9. Contents in Job Description : Job title Job Summary Job duties and activities Relation to other jobs Supervision Working conditions Social environment

10. Step 5 : Develop or preparation of Job Specification This step involves conversion of the job description statement into a job specification .Job specification is a written statement of personal attributes in terms of traits, skills, training ,experience needed to carry out the job. E.g ., knowledge, skills, abilities (KSAs) and other characteristics required to perform job Step 6 :Review and update of information If no major changes have occurred in the organization, then a complete review of all jobs should be performed every three years .

11. CONCLUSION The main purpose of job analysis is thus to collect the data and then to analyses the data relating to a job. A job can be analyzed only after it has been designed and someone is already performing it. The most important thing is job description and job specification are two products of job analysis plays a major role.

12. THANK YOU FOR YOURPATIENT LISTENING AJJAIAH K M MBA PROGRAMME II SEM………. UBDT COLLEGE OF ENGINEERING DAVANAGERE