Lecture_3_Job_Analysis.pptx job descript

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1. Job Analysis 9/15/2024 1

2. Job Analysis Is - The procedure of determining the duties and skill requirements of a job and the kind of person to be hired. The systematic process of collecting information that identifies similarities and differences in work 9/15/2024 2

3. Job Analysis Produces Information - Job Descriptions : summary reports that identify, define and describe the job as it is actually performed. Job Specification : summary reports that identify and describe the specification of the employee. Job Evaluation : comparison of jobs within an organization/jobs 9/15/2024 3

4. Types of Information Collected Work activities Human behaviors Human requirements Job context Machines, tools, equipment, and work aids Performance standards Information Collected Via Job Analysis

5. Uses of Job Analysis Information Recruitment and selection Compensation EEO compliance Discovering unassigned duties Performance appraisal Training Information Collected via Job Analysis

6. Collecting Job Analysis Information Interviews Questionnaires Observations Methods for Collecting Job Analysis Information Diaries/Logs

7. Methods for Collecting Job Analysis Information: The Interview Information Sources Individual employees Groups of employees Interview Formats Structured (Checklist) Unstructured

8. Methods for Collecting Job Analysis Information: Questionnaires Questionnaire Formats Structured checklists Open-ended questions

9. Methods for Collecting Job Analysis Information: Observation Information Source Observing and noting the physical activities of employees as they go about their jobs by managers.

10. Methods for Collecting Job Analysis Information: Participant Diaries/Logs Information Source - Workers keep a chronological diary or log of what they do and the time spent on each activity

11. Writing Job Descriptions Job identification Job summary Responsibilities and duties Authority of the incumbent Standards of performance Working conditions Job specifications Sections of a Typical Job Description

12. The Job Description Job Identification Job title FLSA status section Preparation date Preparer Job Summary General nature of the job Major functions/activities Relationships Reports to: Supervises: Works with: Outside the company: Responsibilities and Duties Major responsibilities and duties (essential functions) Decision-making authority Direct supervision Budgetary limitations Working Conditions What it takes to do the job successfully

13. Exercise: JD & JS for the following positions: HR Generalist at HUL Sales Executive at Max New York Life Business Analyst at Infosys Brand Manager for ITC 9/15/2024 13