Lecture Five.pptxLecture Five.pptxLecture Five.pptxLecture Five.pptx

Lecture Five.pptx

1. Lecture Six د سپارلو وروستۍ نیټې مراقبت

2. د سپارلو وروستۍ نیټې مراقبت refers to the process of tracking, managing and ensuring that all required work, reports or tasks are completed and submitted before the final deadline . This is especially important in: Business projects Academic assignments Government contracts Loan applications Business proposals (e.g., dairy business plans)

3. Why It's Important: Avoids penalties or rejection: Submitting late may result in losing opportunities. Builds professionalism and trust: Being on time improves your credibility. Reduces last-minute pressure: Planning ahead ensures better quality and fewer mistakes. Ensures compliance: Many organizations have strict deadlines (e.g., for tax, grants, tenders, etc.).

4. How to Monitor Deadlines Effectively: Step Explanation 1. Set Clear Deadlines Know the exact date and time for submission. 2. Use Calendars/Reminders Use apps like Google Calendar, or physical planners. 3. Break Tasks into Phases Divide the work into small steps with mini-deadlines. 4. Assign Responsibilities If working in a team, make sure everyone knows their task. 5. Monitor Progress Regularly Track work daily/weekly to avoid delays. 6. Have a Backup Plan Prepare for possible issues (power outage, illness, etc.).

5. Example : If you are submitting a business plan for a dairy shop to a funding organization and the final submission date is October 15 , you can: Finish drafting by Oct 5 Review and revise by Oct 10 Submit by Oct 13 (with 2 days buffer)

6. Tools You Can Use: Google Calendar or Microsoft Outlook Trello / Asana (task management apps) Excel tracking sheets Mobile alarms or planner notebooks

7. د توکو راوړلو کنترول refers to the process of monitoring, inspecting, and verifying goods or materials when they arrive at a business or warehouse . The goal is to ensure that the delivered items match the order specifications in terms of quantity, quality, and condition before accepting and using them.

8. Why is Goods Receipt Control Important ? Quality Assurance: To check if goods meet the required quality standards and specifications. Prevent Fraud: Ensures that the supplier delivers what was ordered, preventing overcharging or delivery of wrong items. Inventory Accuracy: Helps keep accurate records of stock and avoid discrepancies. Cost Control: Detects damaged or defective goods early, avoiding unnecessary costs. Smooth Operations: Ensures materials needed for production or sales are ready and in good condition.

9. Key Steps in Goods Receipt Control : Step Description 1. Verify Documentation Check purchase order, delivery note, and invoices. 2. Inspect Quantity Count the items to confirm they match the ordered quantity. 3. Check Quality Inspect the goods for damage, defects, or expiration dates. 4. Record Receipt Update inventory records and acknowledge receipt. 5. Report Issues Inform suppliers if there are shortages or defects. 6. Store Properly Move goods to correct storage location under proper conditions.

10. Example: In a dairy product business, when milk or packaging materials arrive, the receiving team: Checks if the quantity matches the purchase order. Inspects the freshness and packaging quality. Records the receipt in inventory. Reports any spoiled or damaged products.

11. کنترول بل ( صورت حساب) تادیه وشکایت This process involves verifying, approving and paying supplier invoices (bills) while also managing any disputes or complaints related to incorrect billing, payment issues, or discrepancies between delivered goods/services and the invoice.

12. Why is Invoice Control and Complaint Handling Important ? Accuracy: Ensures that payments are made only for goods or services actually received and at the correct price. Prevents Fraud and Errors: Detects any mistakes, overcharges, or fraudulent invoices before payment. Maintains Good Supplier Relations: Resolving complaints promptly helps maintain trust and cooperation. Financial Control: Keeps business expenses under control and supports budgeting. Legal Compliance: Avoids legal disputes due to improper payments or contractual breaches.

13. Key Steps in Invoice Control and Complaint Handling: Step Description 1. Invoice Verification Compare invoice details with purchase orders and delivery notes. 2. Check Amounts Confirm quantities, prices, and totals match agreed terms. 3. Approve for Payment Get authorization from relevant managers before payment. 4. Process Payment Make payment through the agreed method (bank transfer, cash, etc.). 5. Handle Discrepancies If there are errors, notify supplier and document complaints. 6. Resolve Complaints Communicate with supplier to fix issues (returns, credits, corrections).

14. Example : If a dairy business receives an invoice charging for 100 cartons of milk but only 90 were delivered, the invoice should be checked, and a complaint raised with the supplier for the missing 10 cartons before payment is made . Benefits: Ensures only correct payments are made. Protects the business from financial losses. Helps maintain smooth supplier relationships. Facilitates clear financial records for audits.