LECTURE ON CORECT GRAMMAR USAGE PNP MC 2022-076.pptx

Grammar in relation to Revised Guidelines for the Standard Preparation of Communications�PNP MC No. 2022-076

1. Revised Guidelines for the Standard Preparation of Communications PNP MC No. 2022-076

2. Grammar

3. WHAT IS THE IMPORTANCE OF GRAMMAR IN WRITING/CORRESPONDENCE?

4. Common Grammatical Mistakes in Writing/Correspondence

5. Correct Use of Prepositions

6. Prepositions on – for days, specific dates, and occasions (on Monday, on Christmas, on September 29, 2021) - More specific – to talk about the surface (Her bag is on the table.) – meaning on top of the table in – for weeks, months, years, parts of the day (except at night ), and seasons (in January, in 2022, in week 6, in the morning, in summer) - General – to talk about the place or point/space itself (The suspect was arrested in Barangay Lipunan , Quezon City.)

7. Prepositions at – to indicate a specific address or place (I live at No. 10 Escalante St., Malate, Manila.) - Very specific Also,   He was detailed TO/assigned TO the PPSC . It resulted IN The OPR in the implementation They proceeded TO In compliance WITH In accordance WITH Grammar

8. Exercises At, in, on – prepositions of time Choose at, in, on to complete the sentences. 1. See you __ Friday. 2. I brush my teeth ___ the morning. 3. The match is ____ 4 o'clock. 4. We have lunch _____ midday. 5. I'm busy ____ the moment. 6. My parents always visit me ______ my birthday. 7. He was born ____ the 19th century 8. He usually goes on holiday ____ July 9. They always get together ____ Christmas. 10.You can come _____ the weekend.

9. conform WITH – when referring to a person or body that places requirements upon us . E.g. Personnel have to conform with organization rules and guidelines. The priest's teachings do not conform with church doctrine. conform TO – when referring to acting in accordance with a documented set of rules or standards. "be/act in accordance with. - E.g. The new policy must conform to the standard policing guidelines. in support OF - indicate your agreement with a particular cause, opinion, decision, etc. E.g. A majority voted in support of the bill. responsible for - to have control and authority over something or someone and the duty of taking care of it, him, or her - E.g. The duty officer is directly responsible for the efficient running of the office. on behalf (representative of) “ On behalf of the PNP, I thank you all for attending this meeting.” in behalf (for the benefit of) “We are raising funds in behalf of the typhoon victims.”

10. guidelines for - obtain instructions on. E.g. The PNP Finance Office has received new guidelines for the timely release of PBB. taken care of - to attend to the needs and comforts of. E.g. All concerns for the outcome of the program has been highly taken care of. With regard to - With regard to the upcoming election, I'm advocating for more voter education. - With regard to your questions, we can discuss them in greater detail during our meeting. - With regard to the budget, I suggest we review it before finalizing the proposal. presided over “The meeting was presided over by the CPNP.” Grammar

11. Use comma before AND when enumerating three or more items for clarity: Examples: I would like to thank my parents, Joy and God. WRONG I would like to thank my parents, Joy, and God. CORRECT   Use semi-colon ONLY when necessary and NOT as a substitute for commas: Example: The following suspects were arrested: Juan dela Cruz; Pedro Penduko; Juan Tamad ; and Islaw Kalabaw . WRONG The following suspects were arrested: Juan dela Cruz, Pedro Penduko, Juan Tamad , and Islaw Kalabaw . CORRECT Grammar

12. Do not use periods for abbreviated units of measurement. Also, use lowercase letters and do not add an “s” to make the unit plural. Exception: pounds ( lbs ): g (grams) m (meters) w (watts) in (inches) kg (kilograms) km (kilometers) kw (kilowatts) oz (ounces)   Grammar

13. Others caliber .45 pistol/ammunition (dotted without “mm”) OR caliber 45mm pistol/ammunition (not dotted with “mm”) 9mm pistol/ammunition No comma after e.g. and i.e. et al. (no period after et, with period after al) Use of apostrophes after an acronym is discouraged (rules of the PNP NOT PNP’s rules, instructions of the SILG NOT SILG’s instructions) Grammar

14. Hyphenation Generally, hyphenate between two or more adjectives when they come before a noun and act as a single idea. Example: friendly-looking man   (compound adjective in front of a noun)

15. Hyphenation When adverbs not ending in  - ly  are used as compound words in front of a noun, hyphenate. When the combination of words is used after the noun, do not hyphenate. Example: The  well-known  actress accepted her award. Well is an adverb followed by another descriptive word. They combine to form one idea in front of the noun. The actress who accepted her award was  well known . Well known follows the noun it describes, so no hyphen is used.

16. Hyphenation Hyphenate all compound numbers from  twenty-one  through  ninety-nine . Example: The teacher had thirty-two children in her classroom. Only twenty-one of the children were bilingual.   Hyphenate all spelled-out fractions. Example: You need one-third of a cup of sugar for that recipe.

17. Other Phrases 2-year limit NOT two (2) year limit at large (not hyphenated) cause-oriented group crime-free community crime-prone areas data-gathering procedure drug-related cases kidnap-for-ransom  

18. Other Phrases land-based operations police-community relations police-to-population ratio quick-impact projects riding-in-tandem criminals state-of-the-art equipment (Also, the equipment is state-of-the-art ) third-level position

19. Uppercase/Lowercase   F our T housand P esos (preferred) or f our t housand p esos (but consistent within a text and NOT ALL CAPS)   The g overnment of the Philippines but The Philippine G overnment   l aw e nforcement a gency l ocal g overnment u nits

20. Abbreviations No./no. = number; NOT Nr./nr. caliber NOT cal. a.k.a. NOT alias or other pseudonym

21. Vocabulary Barangay and Brgy . are allowed; but should BE CONSISTENT within a text, although the full word is preferred. Counterterrorism database (one word) every day (each day); everyday (ordinary) Hong Kong (two words) member country (not hyphenated)

22. Vocabulary onboard (adjective) – means attached on board (adverb or prepositional phrase) – means safely aboard a vessel or in agreement ongoing NOT on-going turn over (verb) NOT turn-over in front NOT infront in charge NOT incharge aforementioned/aforesaid/foregoing NOT abovementioned 

23. Vocabulary Ph.D. (no space) proactive (not hyphenated) request letter (not “letter request”) BUT “letter of request” is acceptable Vice Chairman, Vice President (not hyphenated) shootout NOT shoot-out NUP NOT NUPs (refers to personnel-mass noun)

24. Collective nouns and mass nouns DO NOT have a plural form: Ammunition - When his ammunition was exhausted he burned his ships and escaped. Baggage - Leave your baggage in the hall. equipment - The van was full of military equipment. furniture - A chair and a table were the only furniture in the room. infrastructure -The infrastructure of the country is in ruins. jewelry - She then took out her red velvet jewelry box, which contained three rings. Luggage - I don't want to encumber myself with unnecessary luggage. Training - We need to spend more time and money on training our personnel. Armament - The unit has insufficient armament with which to do battle.

25. Other Style Issues Use “to wit” in legal forms only. Use practise when used as a verb, practice when used as a noun. 'practise' is a verb (an action) and 'practice' is a noun (a thing) E.g. - You need to practise every day. ( referring to the verb (the act of doing) - Meditation is a common religious practice. (referring to the noun) Similar with advise – verb and advice – noun.   Advise (with an s pronounced \z\) is a verb that indicates the act of giving an opinion, suggestion, recommendation, or information. - We were thinking of buying that house, but our lawyer advised against it. Advice (noun) is an opinion or suggestion offered about a decision or course of conduct. - He took my advice and put his house up for sale.

26. Other Concerns

27. Other Concerns Use concise and direct to the point approach in your write-ups. Avoid compressing all different thoughts or ideas in one paragraph; Use of verb tenses particularly is/are, was/were – if the activity was done already, always use the past tense of the verb. Ex. The highlights of the meeting were as follows:

28. Use transitional words to carry a thought from one sentence to another, from one idea to another, or from one paragraph to another. ex. Transition words showing effect/consequence/result: thus accordingly therefore Other Concerns

29. Enumerate instructions/steps/guidelines if the latter consists of two or more instructions. ex. All PNP personnel are directed to update their respective personal information through the following steps: Log-in to …; Click …; and Click save. Other Concerns

30. If in doubt with the words used, check Grammarly/Google it; Always refer to the PNP MC 2022-076; Read your write-ups, if it does not sound good, rephrase it; Routinary communications should be done in perfection already. ex. Weekly Compliances Other Concerns

31. Thank You and Good Day

32. Post Lecture Activity Divide the attendees to three groups. For Group 1 & 2 Using the 5 Ws and how, w rite a memorandum to lower office with the following details: - from PIDMB Office, to all COPs of LDN PPO, with subject, “Accomplishment Report on Trafficking in Persons CY 2024 References: a. Conference Presided by Inter-Agency Council Against Trafficking dated April 2024; and b. TWG Meeting of the Inter-Agency Council Against Trafficking selected members dated May 23, 2024.

33. For Group 3 Write a memorandum for higher office (POU) with the following details: - Subject: Spot Report On Shooting Incident - References: a. Telephone Call from Maria Josefa Domingo received by PCpl Cardo Dalisay, Duty PNCO; and b. Tubod MPS official blotter dated June 10, 2024. - At about 1:00 AM of June 10, 2024 but reported to the office OOA 1:30 AM of the same date - Barangay Lopez,Tubod Lanao del Norte -Suspect: Unidentified one (1) male suspect on board one (1) motorcycle without plate number. - victim was in front of his house, then, the suspect appeared and without apparent reason, shot the victim several times on the back portion of his neck. -the victim was rushed to Tubod Provincial Hospital for immediate medical attention.