Micosoft-Word Class 7 ICT Chapter-3 Powerpoint Presentation.

This is All about MS-Word

1. MICROSOFT-WORD
ICT Class-7 Chapter-3

2. Word Processor -
•A word processor is a software
program capable of
creating,storing,and printing typed
document.
•Today the MS-WORD is the most
popular word Processor

3. Advantages of Word Processor-
1.Time Saving
2.Clarity
3.Synchronization
4.Spell checking

4. Disadvantages of Word Processor-
1.Expensive
2.Need for powered computer
3.Too many options

6. MS Word-
•MS Word is a word processor that allows
you to create various types of documents
such as letters,papers,flyers,and faxes.

7. Exploring Menu bar and Ribbon-
●The Ribbon-
•It introduced in Word 2007 to replace traditional menus.
•It contains multiple tabs,several groups of commands, and you can
add your own tabs that contain your favorite commands.
•Some programe,such as Abode Acrobat Reader,may install
additional tabs to the Ribbon.These tabs called add-ins.

8. ●To minimize and maximize the Ribbon-
•For minimize & maximize the Ribbon you can press
Ctrl+F1 from the keyboard.

9. ●Backstage View :
•Backstage View gives you various options for
saving,opening,printing, and sharing your files.
•Steps to get Backstage View-
1.Click the File tab.
2.You can choose an option on the left side of the page.
3.To get back to your document,click any tab on the Ribbon.

10. ●The Quick Access toolbar:-
•The Quick Access Toolbar located above the Ribbon.
•By default it shows Save,Undo,Redo commands.
•You can also add other commands.
•Steps to add commands to the Quick Access toolbar-
1.Click the drop-down arrow to the right of the Quick Access
toolbar.
2.Select the command that you want to add to the Quick Access
toolbar.

11. ●The Ruler:-
•The Ruler is located at top and to the left of your document.
•It makes easier to adjust your document with precision.
•You can hide the Ruler for more screen space.
•Steps to hide or view the Ruler-
1.Click the View Ruler icon over the scrollbar to hide the ruler.
2.To show the ruler,click the View Ruler icon again.

12. ●Steps to create a document:-
1.Click the File tab.
2.Select New.
3.Select Blank document.
4.Click create.

13. ●Steps to open an existing document:-
1.Click the File tab.
2.Select Open
3.Select your document,then click open.

14. ●Steps to insert text:-
1.Move your mouse to the location where you want text to appear.
2.Click the mouse.The insertion points appears.
3.Type the text you want to appear.

15. ●Steps to delete text:-
1.Place the insertion point next to the text you want to delete.
2.Press the Backspace key on your keyboard to delete text to the
left of insertion point.
3.Press the delete key on your keyboard to delete text to the right
of the insertion point.

16. ●Steps to select text:-
1.Place the insertion point next to the text you want to select.
2.Click the mouse.while holding it down,drag your mouse over the
text to select it.
3.Release the mouse button.You have selected the text.

17. ●Steps to copy and paste text:-
1.Select the text you want to copy.
2.Click copy command on the Home tab.
•Shortcut key-ctrl+C
3.Place your insertion point where you want to the text appear.
4.Click the paste command on the Home tab.
•Shortcut key-ctrl+V

18. ●Steps to Cut and Paste text:-
1.Select the text you want to cut.
2.Click the cut command on the Home tab.
•Shortcut key-ctrl+X.
3.Place your insertion point where you want to the text appear.
4.Click the paste command on the Home tab.
•Shortcut key-ctrl+V

19. ●Steps to drag and drop text:-
1.Select the text you want to copy.
2.Click and drag the text to the location where you want it to
appear.
3.Release the mouse button,and the text will appear.

20. Finding & Replacing Text-
●Steps to find text:-
1.From the Home tab click the file command.The navigation pane
will appear on the left side of the screen.
2.Type the text you want to find in the field at the top of the
navigation pane.
3.If the text is found in the document it will highlight in yellow.
4.If the text appears more than once,you can click the arrows on
the navigation pane to step through the results.
5.When you close the navigation pane,the highlighting will
disappear.

21. ●Steps to replace text:-
1.From the Hone tab click the Replace command.The Find and
Replace dialog box will appear.
2.Type the text you want to find in the Find what field.
3.Type the text you want to replace it with in the Replace with field.
4.Click Find Next and then Replace to replace text.if you want to
replace all the text you can click Replace All.

22. Formatting Text:-
•To create and design effective documents,you need to know how
to format text.
•It make the document more appealing,formatted text can be
more attractive for the reader.

23. ●Steps to change the font size:-
1.Select the text you want to modify.
2.Click the drop-down arrow next to the Font Size box on the
Home tab.A drop down menu appears.
3.Select the desired font size from the menu,then press Enter.

24. ●Steps to change the font-
1.Select the text you want to modify.
2.Click the drop down arrow on the Font box on the Home tab.The
Font drop down menu appears.
3.Different types of font will appear in the Font drop down menu.
4.Select the font you want to use.

25. ●Steps to change the font color:-
1.Select the text you want to modify.
2.Click the Font color drop down arrow on the Home tab.The Font
Color menu appears.
3.Various types of Font Color menu appears.
4.Select the font color you want to use.

26. ●Steps to Highlight text:-
1.From the Home tab click the Text Highlight Color drop down
arrow.The Highlight Color Menu appears.
2.Select the highlight color.
3.Select the text you want to modify.
4.Then the text will be Highlighted.

27. ●Steps to use bold,italic,and underline commands:-
1.Select the text you want to modify.
2.Click the Bold,Italic,or Underline command in the Font group on
the Home tab.

28. ●Steps to change text case:-
1.Select the text you want to modify.
2.Click the Change Case command in the Home tab.
3.Select the desired case option from the list.

29. ●Steps to change text alignment:-
1.Select the text you want to modify.
2.Select one of the four alignment options from the Paragraph group
on the Home tab.
Align Text Left :Aligns all selected text to the right margin.
Center: Aligns text an equal distance from the left and right margins.
Align Text Right:Aligns all selected text to the right margin.
Justify:Aligns text equally on both sides and lines up equally to the
-right and left margins.It use in newspapers & magazines.

30. Page Layout-
●Page Setup
•Steps to set Margin:-
1.On the Page Layout tab,in the Page Setup group,click margins.
2.Click Custom Margins.
3.In the Gutter box,enter a width for the gutter margin.
4.In the Gutter position box,click Left or Top.

31. ●Steps to change page orientation:-
1.Select the Page Layout tab.
2.Click the orientation command in the Page Set group.Changing
the page orientation.
3.Click either Portrait or Landscape to change the page
orientation.

32. Page Boarder –
●Steps to insert page borders:-
1.Navigate to Page Layout and click page Borders.
2.Thus will open up Page Borders and Shading dialog .
3.Select a border type,from Style &color,you can select desired
style & color respectively.
4.Click OK.

33. ●Steps to apply Page Color:-
1.Switch to Page Layout tab.
2.Choose the Page Color drip down in the Page Background
section and then select the color you desire.
3.To see more settings,click on the Page Color dropdown and
choose the Fill Effects option.

34. ●Steps to apply Water Mark to document:-
1.Choose “Water Mark"option in the Page
Background.
2.Choose custom Watermark
3.Select Picture Watermark,then choose
Select Picture.
4.Select the picture you want,then click
Insert.

35. ●Use of Cut,Copy & Paste:-
1.Select the text you want to open.
2.Drag the selected text and drop it where you want it to appear.
3.To copy the selection press and hold the Ctrl key while dragging.
4.To move selected text with the Cut command,click the Cut
button on the Home tab of the Ribbon.
Shortcut key for Copy-ctrl+C
Shortcut key for Cut-ctrl+X
Shortcut key for Paste-ctrl+V

36. ●Saving the Document-
•After creating the document we have to save because without
save the document couldn’t be used in future.
•Steps to Save a Document :-
1.Click on File tab.
2.Click on Save option.
Shortcut key-Ctrl +S

37. ●Changing of Font styles,Size,Color-
•Font styles are predefined formatting options that are used to
emphasize text : Bold,Italic,and Underline.
•Select the text and click on the Font Styles included on the Font
Group of the Ribbon, or
•Select the text and right click to display the font tools.
Shortcut key for Bold –Ctrl+B
Shortcut key for Italic –Ctrl+I
Shortcut key for Underline –Ctrl+U

38. ●Inserting different Shape:-
•You can use different shape for according
to your need.
•Steps to insert shapes:-
1.Click on insert menu.
2.Click on Shapes option.
3.Select the shapes you want to add to
your document.

39. ●Using of Subscript and Superscript:-
•Superscript and Subscript refer to numbers that are positioned
slightly higher or slightly lower than the text on the line.
•Steps to use Subscript & Superscript.
1.Select the text that you want to format as subscript or superscript.
2.Do one of the following.
3.•On the Home tab, in the Font group,click Subscript.Or press
Ctrl+=.
•On the Home tab, in the Font group,click Superscript.or press
CTRL+SHIFT+=.
4.To undo the formatting,click the Subscript or Superscript button
reapeat the keyboard shortcut.

40. ●Change Case:-
•The Change case option is helpful to change the selected text to
UPPERCASE, lowercase or other common capitalization.

41. ●Inserting and modifying tables :-
•In word,tables are useful for organizing and presenting data.
•You can create a blank table,convert text to a table,and apply a
variety of styles and formats to existing tables.
•Steps to insert a blank table:-
1.Place your insertion point in the document where you want to
add the table.
2.Go to Insert tab.
3.Click the table command.
4.Hover your mouse over the squares to select the number of
columns and rows in the table.
5.Click your mouse, and the table appears in the document.

42. Inserting of Tableis 11.7 & 11.70 are same

43. ●Steps to convert existing text to a table:-
1.Select the text you want to convert.
2.Go to Insert tab.
3.Click the Table command.
4.Select Convert Text to Table from the menu.A
dialog box will appear.
5.Choose one of the options in the Separate text
at: section.
6.Click OK. The text appears in a table.

44. ●Steps to add a row above an existing row :-
7.Place the insertion point in a row below the location where you
want to add a row.
8.Right click the mouse. A menu appears.
9.Select Insert 》Insert Rows Above.
10.A new row appears above the insertion
point.

45. •You can also add rows below the insertion point.
•Select Insert 》Insert Rows Below.

46. ●Steps add a column to the existing table :-
1.Place the insertion point in a column
adjacent to the location where you want
the new column to appear.
2.Right click the mouse. A menu will appear.
3.Select Insert.
4.Select Insert 》Insert Columns to the Left
or Insert Columns to the Right. A new
column appears.

47. ●Steps to delete a row or column:-
1.Select the row or column.
2.Right click your mouse.A menu will appear.
3.Select delete cells.
4.Select delete entire row or Delete entire column,
then click OK.

48. ●Steps to apply a table style:-
1.Click anywhere on the table.The design tab will appear on the
Ribbon.
2.Select the Design tab and locate the Table Styles.
3.Click the more drop down arrow to see more table styles.
4.Select the desired style. The table style will appear in the document.

49. ●To change table style options:-
•Once you choosen a table style, you can turn various options on
or off to change the appearance of the table.
•There are six options:-
Steps:-
1.Click anywhere on the table. The design tab will appear.
2.From the design tab, check or uncheck the desired options in
the Table Style Options group.

50. ●Steps to add borders to a table:-
1.Select the cells you want to add a border to.
2.From the design tab, Select the desired Line Style,Line
Weight,and Pen Color.
3.Click the Borders drop down arrow.
4.In the drop down menu,Select the border type.
5.The border will be added to the selected cells

51. Inserting clip art and pictures:-
•Adding clip art and pictures to a document can be a great way to
illustrate important information or add decorative accents to
existing text.
•You can insert images from your computer or search Microsoft’s
extensive selection of clip art to find the image you need.
•Once an image has been inserted, you can format text to wrap
around the image.

52. ●Steps to locate clip art:-
1.Select the insert tab.
2.Click the Clip Art command in the Illustration
group.
3.The clip art options will appear in the task pane
to the right of the document.
4.Enter keywords in the Search for: field that are
related to the image you want to insert.
5.Click the drop down arrow in the Results should
be :field.
6.Deselect any types of media you do not want to
see.

53. ●Steps to insert clip art :-
1.Review the results from a clip art search.
2.Place your insertion point in the document
where you want to insert the clip art.
3.Click an image in the Clip Art pane.It will
appear in the document.
•You can also click the drop-down arrow next
to the image in the Clip Art pane to view
more options

54. ●Steps to insert a picture from a file:-
1.Place your insertion point where you want the image to appear.
2.Select Insert tab.
3.Click the Picture command in the Illustrations group.The Insert
Picture dialog box appears.
4.Select the desired image file,then click Insert to add it to your
document.

56. ●Steps to wrap text around an image:-
1.Select the image. The Format tab will appear.
2.Click the Format tab.
3.Click the Wrap Text command in the Arrange
group.
4.Select the desired menu option. The text will
adjust based on the option you have selected.
5.Move the image around to see how the text
wraps for each setting.

57. ●Steps to use a predefined text wrapping setting:-
1.Click the Position command to the left of the
Wrap Text command. A drop down menu will
appear.
2.From the drop down menu, select the desired
image position.
3.The image will move to the position you have
selected, and it will
automatically have text wrapping applied to it.

58. Printing Document:-
●Steps to view the Print pane :-
1.Click the File tab to go to Backstage view.
2.Select Print.The Print pane appears, with the print settings on
the left and the Preview on the right.

59. ●Steps to print:-
1.Go to the Print pane.
2. If you only want to print certain pages, you can type a range of
pages. Otherwise, select Print All Pages.
3.Select the number of copies.
4.Check the Collate box if you are printing multiple copies of a
multi-page document.
5.Select a printer from the drop-down list.
6.Click the Print button.

60. Quick print:-
•There may be times when you want to print something with a
single click using Quick Print.
•This feature prints the document using the default settings and the
default printer.
•To use this feature you’ll need to add it to Quick Access toolbar.
Quick Print always prints entire document,so if you only want to
print part of your document then you have to use the Print pane.

61. ●Steps to access Quick Print button:-
1.Click the drop down arrow on the
right side of the Quick Access
toolbar.
2.Select Quick Print if it is not already
checked.

62. ●To print, click the Quick Print command.

63. THANK YOU