Modern Forms Of Communications .pptx

business communication

1. Modern Forms Of Communications

2. Topics: Fax E-Mail Video – Conference Internet Website

3. FAX This Photo by Unknown Author is licensed under CC BY-SA

4. MEANING: Fax is the short form of Facsimile. A modern device that is used for transmitting various written papers like diagrams, drawings, sketches, letters, circulars, articles, etc. Fax machines are interrelated by telephone lines. Fax is the telephonic transmission of scanned printed material (text or images) usually to a telephone number associated with a printer or other output device. Written information or message is sent from one place to another place situated inside the country or outside the country by means of fax at an exceptionally high speed In this digital form, the data is exchanged as electrical signals through the telephone. The receiving fax machine reconverts the coded image and prints a paper copy of the document. Almost all modems are capable of sending and receiving fax data. Fax software generates fax signals directly from disk files or the screen. Faxing a message online works well if the recipient wants only to read the message.

5. Speedy Transmission : Fax enables transmission of the message, data, diagram, sketches, and drawing with exceptionally high speed. Accuracy of Information : It helps to send written information to any place within or outside the country accurately. Legal value : Fax provides a written record of the transmitted message and it can be used as a document in a court of law. Overcoming barrier : Fax can be sent to any point where there is the availability of the telecommunication system. There is no hassle to carry the document physically. Confirmation of Receiving : Fax provides confirmation for the data or information received by the user. ADVANTAGES:

6. Less Privacy : Fax has less privacy as the transmitted data can be handled by anyone who is beside the fax machine. Hazy information : Fax may send hazy information due to a problem with the machine and therefore the purpose of the fastest delivery will be unsuccessful. Dependency on the telephonic system : Fax uses the telephonic system to transmit data and if such a system is down then the sending of data and information face problems DISADVANTAGES:

7. E-MAIL

8. Electronic Mail (e-mail) is one of the most widely used services of the Internet. This service allows an Internet user to send a message in a formatted manner (mail) to other Internet users in any part of the world. Message in the mail not only contains text, but it also contains images, audio, and videos data. The person who is sending mail is called the sender and the person who receives mail is called the recipient. It is just like a postal mail service. MEANING:

9. E-mails provides a faster and easy mean of communication. One can send messages to any person at any place in the world by just clicking the mouse. Various folders and sub-folders can be created within the inbox of mail, so it provides management of messages. It is an effective and cheap means of communication because a single message can be sent to multiple people at the same time. E-mails are very easy to filter. Users according to his/her priority can prioritize e-mail by specifying the subject of the e-mail. E-mail is not just only for the textual message. One can send any kind of multimedia by mail. E-mail can be sent at any hour of the day, thus ensuring the timeliness of the message. It is a secure and reliable method to deliver our message. It also provides a facility for the edition and formatting of textual messages. There is also the facility of auto-responders in e-mail i.e. to send automated e-mails with certain text. To write an e-mail there is no need for any kind of paper, thus it is environmentally friendly. ADVANTAGES:

10. It is the source of viruses. It is capable to harm one’s computer and reading out user’s e-mail address book and sending themselves to several people around the world. It can be the source of various spams. These spam emails can fill up the inbox and to deletion of these mail consumes a lot of time. It is an informal method of communication. The documents that require signatures are not managed by e-mail. To use the facility of e-mail, the user must have internet access and there are many parts of the world where people do not have access to the Internet. Sometimes, e-mails becomes misunderstood as it is not capable of expressing emotions. To be updated, users have to check inbox from time-to-time DISADVANTAGES:

11. VIDEO-CONFERENCE

12. MEANING: Video conferencing is an online meeting between two or more participants that provides video, as well as audio, input and output. It provides the benefit of being able to see the expressions and reactions of other people in addition to being able to hear what they’re saying .

13. Video Conferencing allows you to communicate remotely face to face: With video conferencing, we are now able to have face-to-face conversations from around the world! Never before has such a revolutionary feat been possible since the inventions of the phone or that of the internet. Video Conferencing is more personable than a phone call: If you have ever had a phone call, it may sometimes seem off-putting to communicate with someone as you might not entirely be aware of what is going on on their end of the phone call. They might be weaving in and out of the conversation as they are presently doing something requiring their immediate attention. Meanwhile, a video conference allows the specters to be fully aware of what the presenter is doing through sound and sight. Adding another dimension to communications. This in turn is more pleasant as it allows people to identify other people in their actual physical form. Save money on travel expenses : As mentioned previously, in the past, some things that required face-to-face communication created a demand for people to spend money to travel where they needed to meet the person they needed to talk to. Now, within a schedule that meets the needs of both time zones, we can save money on communications through the use of video conferencing technology. It is a workaround for people that work at home : Being able to communicate remotely is something that also allows who people may need or want to stay at home, to be able to meet with potential clients without a need for an expensive office or facility. It increases productivity as it allows people with disabilities to be a part of meetings. Time outside of the office does not have to mean time outside of getting updates for work with video conferencing. Be it that you are sick, away from home or work, physically unable to meet in the office, or facing any other form of injury making you unable to be present in meetings, you are now able to. ADVANTAGES:

14. Video Conferencing is contingent on internet speed : The quality of Video Conferencing is directly related to the speed an individual’s infrastructure is able to provide. If you do not have a fast connection, video quality may actually cause problems with miscommunication. Video Conferencing takes some technical ability to set up : Video Conferencing is great! When it works. Sometimes Video Conferencing is contingent on the preliminary, physical setup of how cameras and possibly other hardware needs to be configured before you are able to communicate with someone else. Video Conferencing can be incredibly expensive : There are so many options available out there for individuals and organizations alike, that sometimes it can get equal parts frustrating and expensive. Things such as buying quality equipment, hiring knowledgeable technicians, and properly setting up hardware within an office or personal space consume both financial and emotional resources the longer they are not fully operational. You may need additional devices to include video capabilities : As stated above, video conferencing is a concern. Sourcing quality equipment to host the video and audio processing, such as video cameras and the optional high-resolution microphone and speakers can be a daunting task in itself. There is a short delay between sending and receiving information : When video conferencing is not entirely operational, or there may be problems within the technical environment, there is the possibility that delays take place throughout the video conference. Now, these delays vary in length and are highly unpredictable, but equate to the same effect. It leads to a build-up of frustration and communication between both parties. Which is exceptionally negative to have when there is a need for the highest level of communication to be present in business deals or any exchange of sensitive information. DISADVANTAGES:

15. INTERNET This Photo by Unknown Author is licensed under CC BY-NC

16. The Internet is the most popular and innovative creation within the world of technology. The web is the place where all types of data are present and even the communication process is feasible using the web. The Internet is the global system of interconnected computer networks that uses the Internet protocol suite to communicate between networks and devices. It is a network of networks that consists of private, public, academic, business, and government networks of local to global scope, linked by a broad array of electronic, wireless, and optical networking technologies. MEANING:

17. Communication Forum - The speed of communication becomes faster which is obtained through the web. Families and friends can confine touch easily. The platform for products like SKYPE allows for holding a video conference with anyone within the world who also has access. Abundant Information – Anyone can find information on almost any imaginable subject. Plenty of resources is often found through the program in minutes. Inexhaustible Education– For instance, students can gain readily available help for his or her homework online. Entertainment for everybody – Most folks love using our laptops, smartphones, and, tablets. The web is the big reason behind us spending such a lot of time on these gadgets. Social network – Social networking is the sharing of data with people across the planet. Aside from being an entertainment website, it’s many uses. Learning – The web has now become a neighborhood of education. Education like homeschooling is definitely administered using the web. Teachers can upload their teaching videos on the web ADVANTAGES:

18. Internet Addiction Disorder – Internet addiction is detrimental to not only fitness but also psychological state. Cyber Crime – Hacker programs a virus that gets into the pc and ruins valuable data. Users’ personal information like name, address, master card, bank details, and other information are often accessed by culprits when used on the web, leading to significant economic loss. Social Alienation – Time spent online flies fast without consciousness. After getting attracted the user is trapped into the trap, users are trapped by a “net”, spending less time with people in the real world. Less interaction and face-to-face communication, actually, may end in a decrease in social abilities. Spam – The unnecessary emails, advertisements, etc. are sometimes said to be spam because they need the power to hamper the system and make the users face many problems DISADVANTAGES:

19. WEBSITES: This Photo by Unknown Author is licensed under CC BY-ND

20. A website is a collection of web pages and related content that is identified by a common domain name and published on at least one web server. Websites can provide information about a business and help people find products or services they are interested in purchasing. Sites also allow companies to share their culture with the world and showcase their history and mission statement. MEANING:

21. Help in Building Relations: Keeping in contact with family and friends is one of the main advantages of SOCIAL MEDIA websites such as Facebook, Instagram, and TWITTER. The Internet has made it easy to stay in contact with people, even if they live on the other side of the world. Websites provide access to entertainment in different formats and languages. Music, movies, television, and games are all available online Round the clock learning: Students can learn and participate in different activities, attend their exams, and even ask questions and get answers from experts who know about the subject. You can also find new information about things that interest you on sites, so they're a great place to learn about new topics too. Business organizations have maximum advantages: Websites are an excellent medium for any company to reach a global market and attract customers. A website shows the world what you are capable of and how you conduct business. Your online platform allows potential customers to see all your company has to offer, be it products, services, or even information. ADVANTAGES:

22. Hard to Find Quality Content: Most websites provide either fake news or half information on topics focusing on driving maximum traffic. Such blogging websites easily mislead and misinform the readers about what’s going on. Another disadvantage of having such websites is information overload. Google something and hundreds of sites come up with results. That makes it very difficult to keep up with all of them and ensure you’re getting quality information. Online Security: Online shopping business boomed surprisingly during the pandemic. However, when more and more users provide their credit card or debit card information online, they are vulnerable to hacking. According to a report, cybercriminals committed more Credit card scams amid the COVID-19 crisis. Users are forced to watch Ads: Ads displayed on your browser may slow loading time and make it difficult to find what you want on a site without scrolling through pages and pages of information DISADVANTAGES: