MONITORING-AND-EVALUATION Guide for Planners.pptx

Guide for planning in the conduct of project monitoring and evaluation

1. MONITORING AND EVALUATION

2. MONITORING AND EVALUATION RESOURCES: Deliverables (Clear Objectives) Necessary & Adequate? If not on-track: ADJUSTMENTS Catch-up Planning PURPOSE Achieved? Effective? READINESS Monitoring PROGRESS Monitoring & Evaluation MID-TERM DESIRED OUTPUT IMMEDIATE RESULTS INPUTS ACITIVITY IMPLEMENTATION OUTPUT IMMEDIATE OUTCOMES REALIZED? EFFICIENT? ON-TRACK? - Monthly Feedback Report; - Conduct of FDU; - Validation and Evaluation of MOVs (QQT), ROAAPs, Procedure - FGD, Field Validation (after FDU) - INTERVENTIONS - Evaluation of performance; Provincial Management Conference (PMC); - Catch-up Planning; - Assessment of Interventions - Performance review including Interventions ; - Rating of Performance (Quantity, Quality, Timeliness - Preparedness Inventory of QMS Documents, D-MIP, IPCRs) Stakeholder’s Satisfaction (FGD, Interview, survey)

3. MONITORING AND EVALUATION FRAMEWORK NARRATIVE SUMMARY OBJECTIVELY VERIFIABLE INDICATORS (OVI) MEANS OF VERIFICATIONS (MOVs) IMPORTANT ASSUMPTION BASELINE INFORMATION METHOD OF DATA COLLECTION & FREQUENCY OF COLLECTION KEY PLAYERS OUTCOME Refer to Organizational Outcome/Program PURPOSE Sub-PROGRAM/PROJECT OUTPUT Description of Quantity, Quality, Time and Location (QQTL) attributes e.g. 150 RFPAs processed within 120 days and transmitted to PENRO Original copy of Final Output Documents with complete signatures, attachments and formal endorsement If DMIP is clearly formulated and followed by a dedicated personnel & no Force Majeure Last 3-year average or data of previous year Output Document Review , FGD, Field Validation: Monthly, Quarterly, Semi-Annually; -Rating of MOVs M&E Team, Process Owner/ Officer, Stakeholders INPUT Budgetary requirement, # of manpower, #equipment, etc. Affirmed DMIP at Section level based on approved WFP Prioritized and proposed in the FE/BP Medium-Term Plan or previous annual reports Planning/Section’s record on Universe and Baseline Data Section Chiefs

4. Action Plan: MONITORING & EVALUATION OF RISK ON LOW ACCOMPLISHMENTS TYPE OF M&E Late Implementation Delayed Completion of desired Output Low Quality of MOVs submitted Low Quantity of the No. of Accomp . Low/Over Accomp . of Final Report (QQT) REMARKS Readiness Monitoring (1 st Quarter) - Review of Resources; DMIP, IDP, -FGD/KII Recommend an immediate Intervention Progress/ Implementation Monitoring (Monthly) - Conduct of FGD/KII; Review of DMIP; -Send Feedback Report ( SFbR ) -Review of DMIP, ROAAPs, and Back to Office Report (B2OR); -Conduct of FGD/ KII; - SFbR - Review of Procedure, & IDP; -Conduct of FGD/KII - SFbR - Conduct of FGD/KII; -Review of MOVs, DMIP, IPCR, & B2OR; - SFbR MEI Results will be presented at the FDU Meeting; - Explaination for Low Accomp Mid-Term Review and Evaluation (Semestral) Conduct of PMC Contingency Planning (Catch-up Plan) Annual Performance Review Year-end Assessment of Performance Over-all Assessment based on MOVs

5. Back to Office Report (B2OR) Form

6. SALAMAT