Ms word 2007.

Power point presentation - MS Word 2007

1. PREPARED BY SIR. KUBALYENDA

2. ICT 111 –PART 2
APPLICATIONS SOFTWARE

3. APPLICATIONS SOFTWARE
Note:
Computer hardware VS human body
Computer operating systems VS human soul
Computer applications software VS human skills
Computer applications software is meant to solve problems
of your interest
The common applications are known as OFFICE
APPLICATIONS
Word processing
Spreadsheets
Database management systems
PowerPoint presentations

4. APPLICATIONS SOFTWARE …
Our Focus
Microsoft Office Word -word processing program
Microsoft Office Excel -spreadsheet program
Microsoft Access –database management system program
Word processing for
Text processing and management
Spreadsheets for
Number manipulations and presentations
Database management system for
Electronic filing operations

5. MICROSOFT WORD 2007
Starting the program
Click at START (icon/button) Window logo
Click at ALL PROGRAMS
Point and click at Microsoft Office
Point and click at Microsoft Office Word 2007
Wait!!!
Initial Microsoft Word 2007 screen
Ribbon of commands –home, insert, page layout, …
Main text area with a flashing cursor
Status bar at the bottom
Scroll bars
Rulers

6. CREATING A NEW DOCUMENT
After starting your program, proceed as follows
Just begin to type your first word
Press space bar once before typing the next word
Put a punctuation mark and then a space, not otherwise
Press enter key once to begin a new paragraph
Don’t guess end of line, there is an automatic detection of the
end of the line
Don’t preconceive format of your document, just type it
Save your document
Format your document after finishing the typing work

7. BASIC COMMANDS
Word processing program, like any other program gives
you opportunities to store your work permanently in the
storage device as follows
Click at OFFICE BUTTON or FILE icon
Click at SAVE button
To the appearing dialog box, provide the necessary information
before you click at save button
Specify file name
Specify storage area
Click at SAVE button of the dialog box
Check the dialog box in the next screen:

8. SAVE AS DIALOG BOX

9. OTHER BASIC COMMANDS
CLOSE: used to close the program or a current open
document
CLOSING A DOCUMENT
Click at OFFICE button
Click at CLOSE button
CLOSING A PROGRAM
Click at OFFICE button
Click at EXIT WORD tab/button
In either case, if you have unsaved document, the system
will prompt you to save or discard changes

10. OTHER BASIC COMMANDS …
OPENING A DOCUMENT: in order to continue working with
a previous document stored in a disk, you must retrieve it
and put it into RAM
Click at OFFICE button
Click at OPEN button
Specify the place where you stored your file
Search your file from the specified storage area
Click at file you want to work with
Click at OPEN button of the dialog box
Wait for the file to open
Check the following dialog box

11. OPEN DIALOG BOX

12. EDITING A DOCUMENT
We, human beings are not perfect, we do make mistakes
So, in creating documents we can make mistakes here and
there, hence need for making corrections
DELETING, INSERTING, OVERWRITING some characters
help us to correct our documents
Before doing the corrections, we need to know how to
navigate in our documents –moving cursor.
Use 8 navigation keys on the keyboard, use combination of
the keys and use the mouse

13. SELECTING TEXT TO EDIT
There are several ways of selecting text:
Shift Key + Arrow key
Mouse dragging
*** These processes selects a letter, word, line, paragraph, etc.
Moving CURSOR from one point to another
Use one of the arrow keys
Use HOME or END keys
Use mouse
In order to edit your document, you must position CURSOR
at the right position

14. DELETING CHARACTERS
There are two keys used for deleting characters
DELETE: deletes to the right of the cursor
BACKSPACE: deletes to the left of the cursor
Deleting an entire sentence or paragraph, proceed as
follows:
Select the entire sentence or line or paragraph
Press DELETE or BACKSPACE or SPACEBAR
Example:
A printer is a software representation of a physical print
device. It must not be confused with the printing device
itself

15. INSERTING CHARACTERS
Sometimes you just need to insert a missing character
instead of deleting and then typing
Move cursor where you need to insert a character
Type in a missing character
Examples:
COPORATION –insert R between o and p
You can insert one character or several characters as
needs may arise
You can also OVERWRITE characters. Try it on your own.

16. CHECKING SPELLING
While editing a document by deleting and inserting
characters tries to improve your document, still some words
may be incorrect
Microsoft Word program helps you to check spelling of your
document as follows:
Open your document –what does it mean?
Point and click at REVIEW from the ribbon
Point and click at SPELLING
Follow on-the-screen instructions
You can change, replace, edit, ignore, etc.

17. CHECK SPELLING DIALOG BOX

18. FORMATTING A DOCUMENT
To format a document is like to improve its appearance
The following can be done:
Underline, bold and italicize text
Change font type, color and size
Change paragraph alignment
Change line spacing of a document
In order to do all these, you must select your text first. Do
you remember how to do it?

19. BASIC FORMATS
Click at HOME button from the ribbon
Under FONT you can
Bold, underline, italicize, change letter case, change font size,
type, color
Under PARAGRAPH you can
Change paragraph alignment, change line spacing, change
paragraph indent, insert bullets, numbering, columns and align
text. You can also change text direction
Once you select your text, you
can do all the above operations

20. INSERTING SIMPLE OBJECTS
We have seen how to insert bullets, numbering and
columns under paragraph of HOME button
There are other objects that are very important in word
documents –page numbers, headers and footers and
tables
Click at INSERT button of the ribbon
Page number: position and alignment
Header/footer: position and alignment
Table: decide on number of rows and columns then enter data
Practice to see how they work and look like

21. PRINTING A DOCUMENT
After finishing your document, you may need to get a hard
copy –just print it as follows:
Open your document to print
Point and click at OFFICE/FILE BUTTON
Point at PRINT to open print options
Point and click at PRINT button to get a print dialog box
Select a printer to use in the printing process
Select PAGE RANGE –all, current page, pages, selection
Click at OK button of the dialog box
Wait for your document to be printed –printer ON?
Check the following print dialog box …

22. PRINT DIALOG BOX

23. SUMMARYONCOVERED
How to start the program
Main features of the initial screen
Creating a new document
Saving a document
Closing a document/program
Opening a document
Editing a document
Formatting a document
Inserting various objects
Printing a document