Office Automation System (OAS)

This presentation is about Office Automation System (OAS). It is a topic in Information Technology for Managers. It includes meaning and concept of office automation, functions of OAS and advantages and disadvantages of OAS

1. Office Automation System Presented by: Jaisha K J

2. OFFICE AUTOMATION SYSTEM(OAS) What is office automation? What is OAS? Functions of OAS? Advantages & disadvantages of OAS.

3. AUTOMATION The word automation refers to a method of using a wide range of computer and machine aided task to improve productivity and create easier ways to do business. Automation can be defined as the technology by which a process or procedure is performed without human assistance.

4. OFFICE AUTOMATION Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks. Raw data storage, electronic transfer, and the management of electronic business information comprise the basic activities of an office automation system. so office automation refers to the application of computer and communication technology to office functions

5. OFFICE AUTOMATION SYSTEM OAS is an information system which is computer based that collects, processes, stores and transmits electronic messages. OAS are the combination of networked computer hardware and software and also people in information systems. A variety of OAS are now applied to business and communication functions that used to be performed manually or in multiple locations of a Organization, such as preparing written communications and strategic planning.

6. Functions of OAS Types of functions integrated by OAS include Electronic publishing E lectronic communication Electronic collaboration Image processing Office management

7. Electronic publishing Electronic publishing systems include word-processing and desktop publishing. Word-processing software, (e.g., Microsoft Word, Corel Word-Perfect) allows users to create, edit, revise, store, and print documents such as letters, memos, reports, and manuscripts .

8. 2. Electronic communication Electronic communication systems include electronic mail (e-mail), voicemail, facsimile (fax), and desktop videoconferencing Electronic collaboration is made possible through electronic meeting and collaborative work systems and teleconferencing. which is conducted without face-to-face interaction among individuals or members of virtual teams engaged in a common task using information and communication technologies It allow teams of co-workers to use networks of micro computers to share information, update schedules and plans, and cooperate on projects regardless of geographic distance. 3.Electronic collaboration

9. 4.Image processing Image processing systems include electronic document management, presentation graphics, and multimedia systems . Imaging systems convert text, drawings, and photographs into digital form that can be stored in a computer system. This digital form can be manipulated, stored, printed, or sent via a modem to another computer. Imaging systems may use scanners, digital cameras, video capture cards, or advanced graphic computers. Companies use imaging systems for a variety of documents such as insurance forms, medical records, dental records, and mortgage applications.

10. 5. Office management Office management systems include electronic office accessories, electronic scheduling, and task management. These systems provide an electronic means of organizing people, projects, and data . Business dates, appointments, notes, and client contact information can be created, edited, stored, and retrieved. Projects and tasks can be allocated, subdivided, and planned. All of these actions can either be done individually or for an entire group. Computerized systems that automate these office functions can dramatically increase productivity and improve communication within an organization.

11. ADVANTAGES Manipulation and storage of data: Management of data: Exchanging data: Saves more time and even more resources: Reduces all costs

12. DISADVANTAGES Make employee lazy Eye strains Back pain Older staff members may have a harder time adjusting to new technology and will be unable to use it efficiently Expense: The more complex the system , the more costly the hardware , personnel planning developing and monitoring.

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