OFFICE TPM PPT

Office TPM is the seventh pillar and concentrates on all areas that provide administrative and support functions in the organization. The pillar applies the key TPM principles in eliminating waste and losses from these departments.
�Office TPM helps in improving productivity and efficiency in the administrative functions of plant and eliminate losses. This includes analyzing processes and procedures towards increased office automation.
It’s aim is to understand the relationship between office and production activities and to achieve customer delight and zero functional losses through creation of efficient office function.
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1. OFFICE TPM

2. « Office TPM is the seventh pillar

and concentrates on all areas
that provide administrative and
support functions in the
organization. The pillar
appliesthe key TPM principles
in eliminating waste and losses
from these departments.

Office TPM

3. Office TPM

What is Office TPM?

«Office TPM helps in improving productivity and efficiency in the
administrative functions of plant and eliminate losses. This includes
analyzing processes and procedures towards increased office automation.

elt’s aim is to understand the relationship between office and production
activities and to achieve customer delight and zero functional losses
through creation of efficient office function.

4. Office TPM helps to identify P, Q, C, D, S, M in each function
in relation to plant performance. P QC D S Mis as follows:

« P - Production output lost due to want of material, manpower productivity and want of tools.

+ Q - Mistakes in the preparation of cheques, bills, invoices, payroll. Customer returns/warranty
attributable to BOPs. Rejection/rework in BOP's/job work; Office area rework.

°C - Buying cost/unit produced; cost of logistics - inbound/outbound; cost of carrying inventory;
cost of communication; demurrage costs.

«D - Logistics losses (delay in loading/unloading); delay in delivery due to any of the support
functions; delay in payments to suppliers; delay in information.

+ S - Safety in material handling/stores/logistics; safety of soft and hard data.
+ M- Number of Kaizen in office areas.

5. Office TPM

Losses

« Processing loss.

«Cost lossincluding inareas suchas procurement,
accounts, marketing, sales leading to high inventories.

+ Communication loss.
«Idle loss.

« Set-up loss.

« Accuracy loss.

+ Non-value-added loss.

6. Office TPM

How to identify losses
in Office TPM?

One should identify the losses separately and add them up to build up
up a master plan for Office TPM in each functional area. For example:

+» Office equipment breakdown.

« Time spent on retrieval of information.

+ Cost reduction on non-production/non capital items.

+ Expenses on emergency dispatches/purchases.

+ Communication channel breakdown, telephone and fax lines.
+ Non availability of correct on line stock status.

+ Customer complaints due to logistics.

7. Objectives

+ Identify & eliminate losses.
+ Improves office working environment.

+ Improves productivity, efficiency in the administrative functions.

+ Reduce costs.
+ Increases customer satisfaction.

Office TPM

8. New 7 06

1. Relative Diagram

2. Affinity Diagram

3. Tree Diagram

4. Arrow Diagram

5. Process Decision Program chart
6. Matrix Diagram

7. Matrix Data Analysis

Office TPM

9. Office TPM

Three Pillar of Office TPM

+ Jishu Hozen- Autonomous Maintenance
It is a crucial component of the Total Productive Maintenance (TPM). The
main idea is to provide the operators with more responsibility and allow them
to carry out preventive maintenance tasks.

+ Kobestu Kaizen- Individual Improvement

Individual Improvementcovers activities thatimprove awareness and
identity, develop talents and potential, buildhuman capital and
facilitate employability, enhance the quality of life and contribute to the
realization of dreams and aspirations.

10. Office TPM

Pillars of Office TPM

+ Education and Training
Education is all about learning the theory. Traditionally, an education may
reinforce knowledge in which that already have a foundation. And that’s
where training differs; training gives the skills to do something rather than just
know about something.

11. Office TPM

How to identify losses ?

Steps followed are:
+ Providing awareness about office TPM to all support departments.

+ Help toidentify P, Q, C, D, S, Min each function in relation to plant performance.
+ Identify the scope for improvement in each function.

+ Collect relevant data.

+ Help to solve problems in their Circles.

+ Make up an activity board where progress is monitored on both sides- results and
actions along with Kaizen.

« Come out to cover all employees and circles in all functions.

12. Benefits

Some of the benefits of Office TPM are as follows:

« Better utilized work area.

+ Reduced administrative cost.

+ Reduced inventory carrying cost.

+ Increased customer satisfaction.

+ Reduction in a number of files and repetitive work.
+ Clean and pleasant work environment.

Office TPM

13. Office TPM

Conclusion

* The Pillar applies the key TPM principles in eliminating waste and losses
from different departments. The pillar ensures that all processes support
the optimization of manufacturing processes and that the organization
has completed at optimal cost.

15. Inter Alliance

WERARDT

2nd Floor, Augusta Point, Golf Course Road,
Sector 53, Phase -IV, Gurgaon-122002

www.interalliancewerardt.com