ONLINE ID CARD REGISTRATION AND GENARATION SYSTEM.pptx

Presentation ppt for id ard registration system

1. ONLINE ID CARD REGISTRATION AND GENARATION SYSTEM PARTICIPANTS 1. JOYCE TILAS JAPHET (03.7133.01.01.2020) 2. BEATRICE HAMISI YUNDE (03.4525.01.01.2020) BACHELOR OF INFORMATION TECHNOLOGY COLLEGE OF BUSINESS EDUCATION

2. INTRODUCTION ID card generation and registration system in colleges and universities is crucial for ensuring security, access control, and efficient management of campus resources. However, numerous challenges exist in developing and maintaining such systems the major problem that causes the existence of ideas for the establishment of this system, is due to the absence of a streamlined and secure ID card registration and generation system, our organization faces significant challenges in efficiently managing and authenticating the identity of individuals within its ecosystem example. The current manual and disjointed processes for collecting and storing user information, capturing photographs and generating ID cards not only result in operational inefficiencies but also pose potential security risks. Instances of data inaccuracies, unauthorized access and the cumbersome nature of the existing system also time wasting manual registration system So we are expecting to develop the online ID card generation and registration system that will allow, users to log in a dedicated platform, eliminating the need for physical visits. leads process to becomes faster and more efficient as users can fill in their information digitally, reducing the time spent on paperwork and long waiting lines also Create a simple and intuitive interface where users can log in with their credential and allow users to access a pre-form with their previously submitted information. This reduces the need to provide redundant details, making the process quicker: Implement secure authentication methods to ensure that only authorized individuals can access and update their information  

3. features for users to report a lost ID card through the online system Users can log into the online platform and report the loss of their ID card through a dedicated section Implement secure user authentication methods to ensure that the person reporting the loss is the rightful owner Retrieve the user's pre-filled information from the system, reducing the need for redundant data entry Allow to upload any required documents, such as a police report or a statement confirming the loss Employ automated verification processes to authenticate the user's identity and validate the reported loss Design a streamlined process for lost ID card replacements, prioritizing and expediting the application Keep users informed about the progress of their replacement ID card application through real-time updates on the online platform By integrating these elements INTRODUCTION (continue..)

4. 1.1 PROBLEM STATEMENT The major problem that causes the existence of ideas for the establishment of this system, is due to the absence of a streamlined and secure ID card registration and generation system, our organization faces significant challenges in efficiently managing and authenticating the identity of individuals within its ecosystem. The current manual and disjointed processes for collecting and storing user information, capturing photographs and generating ID cards not only result in operational inefficiencies but also pose potential security risks. Instances of data inaccuracies, unauthorized access, and the cumbersome nature of the existing system contribute to a lack of reliability and trust in our identification processes. Moreover, the absence of a standardized system leads to inconsistencies in ID card formats, making it difficult to implement and enforce security measures uniformly. This lack of uniformity also hinders the organizations

5. 1.2 OBJECTIVES 1.2.1 General objective The general objective is to develop an advanced online ID card generation and registration system

6. 1.2.2 Specific Objectives: To design online id card registration and generation System. To create online id card registration and generation System To test online id card registration and generation System

7. 1.3 SIGNIFICANCE OF THE PROJECT Enhanced Security : Using strong passwords and verification methods like fingerprint or facial recognition. It will encrypt data to keep it safe during transmission and storage. Regular updates and monitoring help to identify and fix any security issues quickly. Overall these measures protect personal information and prevent unauthorized access, making the system more secure. To improve Efficiency : Streamlining registration processes and implementing efficient verification methods can help us to reduce processing times, minimize errors, and enhance overall system efficiency. This ensures that individuals receive their ID cards promptly and with accurate information . To enhance Data accuracy: This systems double-check the details people enter to make sure we are right. For instance, we might check if someone makes a mistake while filling out a form online, the system will usually give them a heads-up so we can fix it before submitting .  

8. Easy to Replace Cards : for instance if you have your ID cards printed elsewhere, it can take weeks to get a replacement if your employee or student loses their card. Work badges are often a necessity, and waiting for one to come in can cause much hassle and frustration. So this project will minimize the many process of getting an id card To Ensure scalability: Systems will handle more users and data without slowing down. We do this by using flexible setups, dividing the work evenly among servers, adding more resources when needed, and keeping an eye on performance to make sure everything runs smoothly Use scalable infrastructure like cloud-based platforms. Balance the workload evenly across servers with load balancing techniques. Add more resources such as servers or databases when needed   1.3 SIGNIFICANCE OF THE PROJECT(continue..)

9.   2. METHODOLOGY The software development method for this project is "Agile method" which involve an iterative and flexible approach to project management and software developments .its focuses on delivering working software developments in short frequent iterations typically ranging from one to four weeks ,customer involvements throughout the process and ability to respond changes and feedback quickly it includes scrums ,Kanban, and extreme programming (XP) among others How this online card registration and generation system can fit well with agile principles Customer (students) collaboration .agile principal emphasizes collaboration with customer throughout the developments process stakeholders such as users, administrators, and regulatory bodies can provides continuous feedbacks on requirements ,features ,and user experiences .regular demonstrations and feedbacks sessions can ensure that the system meets their need effectively

10. Iterative developments. This methodologies advocates for iterative and incremental developments rather than delivering the entire system at once the system can be developed and delivered in small ,manageable increments .this allows for quick validations of features ,early detection of issues ,and the ability to adapt to changing requirements Adaptability to changes .this methodologies prioritize the ability to respond changes .as regulations, user requirements, or technology evolve, the online card registration and generation system can easily accommodate these changes. By breaking down development into short iterations ,the team can incorporate feedbacks and adjusting priories accordingly ensuring that the systems remains relevant and up –to date Continuous improvements . Agile methodologies promotes continuous improvements through regular reflections and adaptation. After each iteration or release of the online id card systems ,the teams can conducts retrospective meetings to reflects on what went well, what could be improved , and how to enhance their processes this feedbacks loop enables the teams to refine their practices and deliver higher-quality software over time  

11. 3 . EXPECTED RESULTS 3.1 expected outputs Improved user experience . This system will offer a more user-friendly interface, streamlined registrations process and faster ID card generations compared to the old systems, enhancing the overall user experience. enhanced efficiency. This system will reduce manual processes, automate repetitive tasks, and decreases processing times, leading to quicker turnaround for id card issuance and registration approval Increased accessibility . This system will offer accessibility features such as compatibility with screen readers or options for users with disabilities, improving inclusivity and accessibility for all users Advanced security measures . this will offer incorporate advanced security features such as biometric authentications, encrypted data storage, or multi-factor authentication, to enhance the security and integrity of the ID card issuance process.

12. 3.2 expected outcomes Here are the expected outcomes of our project, including both positive and negative impacts for online ID card generation and registration system   Positive outcomes Increased efficiency .user will experience quicker processing times for registration and automatic workflows and data managements streamlines the ID card assurance process and help to reducing administrative burden Improving Data Accuracy. The system will ensures accurate capture and verification of user information’s reducing errors in id card details also by integrate with existing database reduces manual data entry and potential errors Enhanced Security .the robust security measures will protect user data stored in the systems and prevents unauthorized access enhancing trust in the system Compliance .the system will adheres to regulations mitigating compliance risks and ensuring legal requirements are met.

13. Negative outcomes delays . technical issues or system may result downtime lead to delays in registration and id card assurance frustrating users Data breach. Security vulnerabilities can result in unauthorized access to user data which are sensitive information ,compromising privacy and trust Inaccuracy . Errors in data entry or verification processes may lead to inaccuracies in id card details ,causing inconvenience for users Poor user experience .confusing interface or cumbersome processes may deter users from using the system ,leading to low adoption rates Cost overruns .unexpected expenses arise from system maintenance or upgrades ,it will improving the organizations the organizations budgets

14. 4. PROJECT PLAN Task Days Start Date Estimate Completion Date Deliverables   Response Requirements of the System 10 10/4/2023 20/4/2023 Functional and Non-Functional Requirement Joyce and Beatrice Requirements Analysis 5 21/4/2023 26/4/2023 Diagram and Models Joyce and Beatrice Designing 15 27/04/2023 11/5/2023 System Architecture, Sub-system Definition, Interface Definition Joyce and Beatrice Coding Months 12/5/2023 9/7/2023 Coding System and Database Structure Joyce and Beatrice Testing Days 10/7/2023 13/7/2023 Acceptance Test Joyce and Beatrice

15. 5. CONCLUSION According to the system as it explained we are expecting system offers numerous benefits, including increased efficiency ,accuracy ,security, and user satisfaction .by automating manual processes ,streamlining registration procedures and implementing robust security measures ,the system enhances the overall experience for users and administrators also This project will address the inefficiencies and frustrations associated with manual processes by providing a user-friendly online platform for applications, tracking, and secure data storage. By implementing this project, universities can expect several key benefits: Enhanced Student Experience: A user-friendly online portal simplifies the application process for students, saving them time and effort. Improved Efficiency: Streamlined workflows and automated data verification lead to faster ID card issuance and reduced administrative burden. Increased Security: Secure data storage and robust authentication protocols safeguard student information. Enhanced Transparency: Real-time application status tracking keeps students informed throughout the process. Cost Savings: Reduced reliance on paper forms and manual processing translates to lower administrative costs

16. This project can be executed using a user-centered agile methodology with a focus on secure development practices. Regular user feedback and testing will ensure the system meets the needs of both students and administrators. Integration with existing university systems will further enhance efficiency and data management. The successful implementation of this online ID card generation and registration system will position universities to provide a more modern and efficient service to their student body. This project signifies a step towards improved student experience, enhanced security, and streamlined administrative processes within the university ecosystem

17. 6. REFERENCES   National Center for Education Statistics (https://nces.ed.gov/) - This website provides data and reports on various aspects of education in the United States, including student enrollment figures which can help estimate the scale of the ID card system needed. Open Web Application Security Project (OWASP) (https://owasp.org/) - This non-profit organization offers resources and best practices for secure development, which is crucial for any system handling student data. Look for resources on topics like threat modeling and secure coding practices . Family Educational Rights and Privacy Act (FERPA) (https://www2.ed.gov/ferpa) (US) or General Data Protection Regulation (GDPR) (https://gdpr.eu/what-is-gdpr/) (EU) - These regulations govern student data privacy. Understanding these regulations will ensure your project adheres to data protection requirements. Project Management Institute (PMI) (https://www.pmi.org/) - This organization offers project management resources and methodologies (e.g., Agile) that can be applied to this project   Project Management Institute (PMI) (https://www.pmi.org/) - This organization offers project management resources and methodologies (e.g., Agile) that can be applied to this project