Overview of Key Changes of the IPM Procedure and Handbook.pptx

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1. UNICEF Programme Implementation Procedure Key Changes

2. New Country Programme Management Package 2

3. Programme Implementation Procedure & Handbook: Work-planning , Partnership and Risk Management  Programme Implementation in Country Programme processes

4. 4 UNICEF Programme Implementation Published on October 4th,2022 Procedure Handbook

5. Handbook Programme Implementation 5 UNICEF Programme Implementation Handbook

6. Implementing Partner 1. Government 2. Civil society organisation (CSO) , further sub-categorized as one of the following: a. International NGO b. National NGO (could be working at national or sub-national level) c. Community-based organisation d. Academic institution e. Red Cross/Red Crescent National Society4 . 3. UN agency 4. Non-UN intergovernmental organisation 6

7. Not in scope UN Joint Programmes Engagement with Business Direct implementation Cash transfer to beneficiaries Procurement of goods and services 7

8. Amendments and Clarification Updated at least annually Existing PCAs are valid until they expire New partners and PCA amendment – new template 8

9. Workplanning M ust be approved internally by the head of office to commence implementation (< 90 days) Commitment of UNICEF resources after approved workplan Must be endorsed by government Conditional approval (<25% of available resources) Standard template in RAM 3.0, including draft supply plan template Types: annual, multi-year, exceptional Workplanning in Non-CPD countries: upcoming 9

10. Micro-plans “Break down approved work plans into smaller steps and inputs” To be available in eTools Standard template encouraged 10

11. Micro-plan Standard Template 11 Micro-Plan for [Workplan Title] [Year] Responsible Agency/Implementing Partner  Authorised Officials: [Name and Title] Outcome [number and statement] Output [number]: [Output statement] Indicators Output [number] Budget Indicator Description Baseline Year Baseline  Annual Target  [Year] Total Planned Budget  Total Funded Total Unfunded Amount Funded by Fund Source Amount Funded by Fund Source Planned Expenditure by Fund Source Fund Source 1 Fund Source 1 Fund Source 2 Fund Source 1 Fund Source 2 [RAM Indicator for workplan time period] disaggregation 1: disaggregation 2: disaggregation 1: disaggregation 2: Itemized Cost Estimate (Tasks) Geo-Location Specfic Place of Implementation Implementing Partner Type Implementing Partner Name Indicative Timeframe   Activity Budget (Amount Funded) (USD) Unit Cost Quantity Quantity Number of Persons/ Events/Days Total Budget (local currency) Total Budget (USD) Quarter Month Month Month Key Intervention Name: Total Activity Name:  Item Description Item Description Item Description Total Activity Name:  Item Description Item Description Item Description Total

12. Partner Selection Government: default and no selection criteria, or standard ToRs UN Agency: no selection criteria, UN Transfer Agreement Intergovernmental organisations : no selection criteria, Contribution Agreement for Non-UN Intergovernmental Organizations CSO: open selection is the default, UNPP 12

13. CSO Registration Requirement: CSO Selection Open selection is UNICEF’s default partner selection approach Selection criteria Access and security Resource contribution Cost-effectiveness Capacity , Experience ………. CFEI Concept Note Technical Review Inform selected partner Notify unsuccessful CSOs When direct selection is used, offices explain the rationale for not using open selection Use only UNPP for partner selection Benefits of open selection: Transparent process, supports the identification of new partners, promote localization, provides a comparative analysis of different alternatives

14. Risk Assessment 14

15. LEGAL AGREEMENTS WITH CIVIL SOCIETY PARTNERS New PCA templated, eTools generated SSFA is discontinued Needs to be operationalized through one or more PDs Separate PCA for IFRC, National Red Cross/Red Crescent Societies Guidance on PCA with consortium Not modifiable, Guidance on Intellectual Property and Alternative Clauses 15

16. LEGAL AGREEMENTS WITH CIVIL SOCIETY PARTNERS Exclusion of Activities with no specific programmatic expertise required Digital technology product, system or deployment Construction works, except for those permitted by and undertaken in accordance with the UNICEF Procedure on Construction Projects UNICEF Standard Terms for Activities Involving Children and Young People Data Processing Agreement (DPA) Special Conditions for Construction Works 16

17. PROGRAMME DOCUMENT Simplified programme document (SPD): Humanitarian or < $100,000 Regular programme document (PD) Letter of Initial Funding: 3 months in humanitarian, < $50,000 (L2: $25K, L1: $10K) Online internal review: SPD: Dep Rep / CFO PD: PRC 17

18. BUDGETS, SUPPLY PLANS AND FINANCIAL MANAGEMENT GUIDANCE Two categories: Direct and Indirect Costs CSOs: programme management costs – 3 categories Indirect costs: CSO organizational capacity strengthening 7% of cash contribution Reimbursement and no ICE / SoE Clarification on travel, personnel and shared costs and VAT Supply plans incorporated in PDs 18

19. Transfer of Resources Cash: FACE Form for requesting (+ICE) and reporting (+ SoE for High risk) Humanitarian: SoE instead of ICE Supplies: Supply request form for requesting and standard quarterly report for reporting 19

20. Monitoring, Assurance, and Reporting Programme monitoring Guidance on SEA monitoring Financial assurance Spot checks Scheduled and Special audits Follow-up on observations Required for high-risk observations from financial assurance Progress reports New template for CSOs Humanitarian Report (HR) 20

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23. Adaptation, Escalation and Closure Workplan: revised as needed Types: extension, amendment, humanitarian, end CSO: PCA Amendment: no review PD: eTools, review by PRC if > $100K 23

24. PD Amendment Approved by FACE form, when no change in overall budget Reallocation of UNICEF cash contribution across activities (≤20%) Changes to activity expenditure reported on FACE form (≤ 20%) compared to authorized amount note for the record Same as above, but > 20% formal amendment Typos and errors Change in overall budget Change in planed results, population and coverage No cost extension 24

25. Thank you! 25