Overview_of_Oracle_Discrete_Costing_for_MFG_v2.ppt

Oracle Discrete Management

1. Overview of Discrete Costing for
Manufacturing
OAUG MFG Discrete SIG Meeting
November 10, 2010
Douglas Volz
Douglas Volz Consulting
[email protected]

2. Helping people using Oracle Applications since 1990
Agenda
Inventory Structure
High Level Review of Oracle Cost System Capabilities
Costing Methods
Oracle Cost Management Structure
Discrete MFG and Costing
Setting Standard Costs
Setting Average, FIFO, LIFO Costs
Month-End Accounting Close
Slide 2

3. Helping people using Oracle Applications since 1990
Agenda (Continued)
Release 12 Cost Improvements
Flexible Account Number Assignment
Little Known Cost Features
Slide 3

4. Helping people using Oracle Applications since 1990 Slide 4
Inventory Structure
Global Organization (Item Master)
Inventory Organization
Subinventory
Locators
FG
Subinventory
STORES
Subinventory
MRB
Subinventory
WIP
Subinventory
Locators Locators
Global
Organization
(Item Master)
Inventory
Organization
HDQTRS
Location

5. Helping people using Oracle Applications since 1990 Slide 5
Complex Financial Entities
Corporate
Consolidated
Ledger
Secondary
Ledger
Primary
Ledger
Legal Entity
Operating
Unit
Inventory
Orgs
Corporate Consolidated Ledger
(USD)
USA PL
(USD)
Other
LEs
US OU
CORP
LE
Item
Master
(ZZZ)
Switzerland
Org
Korea OU
Switzerland
(CHE) LSP’sLSP’s
European
SLs
ORG
Korea
Switzerland
OU
US Dist.
Centers
US LSP
Orgs
Swiss Dist.
Center
Asia-Pac
OUs
Asia-Pac
Dist. Centers
Europe Dist.
Centers
Europe
LSP Orgs
Other
European
OUs
Korea LE
Asia-Pac
LEs
Swiss LE
Other
European
LEs
Korea
(KRW)
Asia-Pac
LEs
Swiss PL
(USD)
European PL
(USD)

6. Helping people using Oracle Applications since 1990 Slide 6
Costing Concepts
Costing Methods
 Average Costing
 Standard Costing
 Periodic Costing
 FIFO Costing
 LIFO Costing

7. Helping people using Oracle Applications since 1990 Slide 7
Average Costing
 Oracle supports a moving or weighted average cost
The unit cost changes with each receipt transaction

Unit costs reflect the average of the incoming receipts from
purchase order receipts,
purchase order returns
inter-organization receipts
and for manufacturing, for WIP assembly completions
miscellaneous issues may or may not affect the unit cost

 All issues occur at the existing average costs
 Assembly costs come from the cost of your assemblies built in WIP
 You may have indirect costs (material overheads, etc.) as well

8. Helping people using Oracle Applications since 1990 Slide 8
Standard Costing
 The primary objective of standard costing is to provide a
performance measurement system
Unit costs are set up in advance as an expected cost
Component costs (material costs) are defined using the projected
average acquisition costs, plus any associated indirect costs
Assembly costs are rolled up using bills of material and routings
Standards are reset periodically, depending on how quickly your
costs change
 All manufacturing and distribution activities are measured against
the expected costs
Typical variances include:
Purchase Price Variance,
Invoice Price Variance
Manufacturing Variances (material usage, resource efficiency, etc.)

9. Helping people using Oracle Applications since 1990 Slide 9
Other Costing Methods
FIFO Costing
FIFO costing values inventory by assuming that the oldest inventory (first in)
is the first to be used or sold (first out), but there is no necessary relationship
to the physical movement of specific items
FIFO supports WIP costing
LIFO Costing
LIFO costing values inventory by assuming that the most recently received
item (last in) is the first to be used or sold (first out), but there is no
necessary relationship to the physical movement of specific items
LIFO supports WIP costing
Periodic Costing
Periodic has dual costing capabilities, using Periodic Costing at month-end
and using transaction-based “real-time” costing prior to month-end
Periodic supports WIP costing

10. Helping people using Oracle Applications since 1990 Slide 10
Cost Structure
Inventory Cost
Organization
Global
Organization
(Item Master)
Matl
Cost Element
Matl O/H
Cost Element
Resource
Cost Element
Overhead
Cost Element
Outside
Processing Cost
Element
Matl
1
Matl
2
Matl O/H
1
Matl O/H
2
Res
1
Res
2
O/H
1
O/H
2
OSP
1
OSP
2
S
u
b
-
e
le
m
e
n
t
s

11. Helping people using Oracle Applications since 1990 Slide 11
Organizational Costing
Costing is by Plant or Warehouse (called an inventory organization)
Each inventory organization has its own item material, labor, outside
processing, and overhead costs
•Each inventory organization may have multiple cost versions, called Cost Types
•You can have any number of cost types that are not active (unimplemented costs)
Each inventory organization can have its own costing method
There is only one “Active” cost type that is used to record your Subledger
Transactions
•Standard costing uses the Frozen cost type, and average costing uses the Average
cost type …
Within an inventory organization, all items have the same costing method,
Average, or Standard or FIFO or LIFO or Periodic

12. Helping people using Oracle Applications since 1990 Slide 12
Cost Elements
You have five available cost elements for each cost type
•Material (supplier purchase costs)
•Material Overhead (freight in, material handling, etc.)
•Resource (labor, machines, other factors of production)
•Outside Processing (subcontracting or outsourcing)
•Overhead (Resource and Outside Processing Overhead)
Only use the cost elements you need
But you can have an unlimited number of sub-elements
•Material (metal, plastic, etc.)
•Material overhead (inter-co profit, in-bound freight, etc.)
•Resources (labor, machine groups, etc.)
•Outside Processing (subcontract vendor service1, service2, etc.)
•Production Overheads (Factory Burdens, etc.)

13. Helping people using Oracle Applications since 1990 Slide 13
Oracle Cost Management Interaction
GENERAL
LEDGER
ACCOUNTS
PAYABLE
PURCHASING
FIXED
ASSETS
ACCOUNTS
RECEIVABLE
INVENTORY
ORDER
ENTRY
WORK IN
PROCESSShipment
Transactions
Invoice
Info
BILL OF
MATERIAL
MRP
SERVICE
Repair
RMA's
S/O Requirements
WIP Supply
to MRP
MRP Release
to WIP
ENGINEERING
COST
MANAGEMENT
BOM's/Routings for Roll Up
Costs
Values
Trans
ENG Items
planned in
MRP
WIP Consumption &
WIP Completions
Asset
Additions
Invoices/
Payments
Asset Cost
Accum Depr
Depr Exp
PUR provides PO's
and Receipts
Delivery
Trans
Invoices/
Cash Receipt
Trans
INV Receipt
Trans &
Exp Accr
Items
BOM's
Items from BOM's
Matl Requirements
Inventory/
WIP Trans
Values Trans
Values INV
Stds Adj
Misc Trans
for Warranty
Repair Parts
CASH
MANAGEMENT
(Bank Recon)

14. Helping people using Oracle Applications since 1990 Slide 14
Inventory Costing
Costs Into Inventory/Stores
Purchase costs into Inventory: Material, Material Overhead, etc. costs
For Standard Costing: Purchase Price Variances
More Costing for Inventory Movement
Misc. Account Receipt / Issue
Physical Inventory, Cycle Counts
Consignment (WIP/OSP, purchase consignment)
Subinventory and location transfers
Customer shipments
Internal orders
Project shipments and transfers (PJM)
Logical Transactions (extended supply chain network)
Supports many intercompany scenarios
Internal orders
Internal shipping and billing

15. Helping people using Oracle Applications since 1990 Slide 15
Discrete MFG and Costing
All of the Costing Methods support WIP Costing
Timing varies by how your charge to WIP
•Backflush, Assembly Pull, etc.
•Push
Costs into WIP:
Material Issues
Material Overhead
Earning Resources, Outside Processing and Overheads
Costs out of WIP
Scrap
Assembly Completion
Job Close Variances
Only for Standard Costing

16. Helping people using Oracle Applications since 1990 Slide 16
Manufacturing Variance Summary
Costs-Incurred Costs-Relieved Variances
Previous-level costs
@ actual usage
Previous-level costs
@ standard
Material usage variance
Resource efficiencyResource Resource
Overhead efficiency
Outside processing Outside processing
Outside processing
efficiency
Overhead Overhead
Sources of:
• Components issued
• Resources earned
• OSP earned
• Overheads earned
• WIP completions
@ standard rolled
up costs
= -
=
=
=
-
-
-

17. Helping people using Oracle Applications since 1990 Slide 17
Cost Reports and Inquiries
Material Distribution Detail/Summary Reports
WIP Account Detail/Summary Reports
Discrete Job Value
Expense Job Value Report
WIP Value Report
WIP Value Inquiries

18. Helping people using Oracle Applications since 1990 Slide 18
Setting Standard Costs
Cost Mass Edits
Item Cost Copies
Cost Rollups (also across the Supply Chain)
Standard Cost Updates
Bills of Material Cost Inquiries and Reports
Pending and Standard Cost Adjustment Reports

19. Helping people using Oracle Applications since 1990 Slide 19
Setting Average, FIFO, LIFO Costs
Simulation Costing with Cost Rollups and Mass Edits
Transaction-based updates of Average, FIFO, LIFO costs
Manual cost updates
PO retroactive price adjustments
And if you are clever, using open interfaces for custom
updates

20. Helping people using Oracle Applications since 1990 Slide 20
Month-End Accounting Close
Close by Inventory Organization
Month-End Inventory, Receiving, WIP Value Reports
Release 12, close in Inventory
Transfer to G/L using Subledger Accounting (Create Accounting)
Closing Inventory closes Receiving and WIP
Purchasing has its own close (and also closes off Receiving)

21. Helping people using Oracle Applications since 1990 Slide 21
Month-End Inventory Value Reports
Inventory Value Report
Intransit Value Report
Subinventory Account Value Report
(disabled in Release 12)
All Inventories Value Report
Receiving Value Report
Receiving Value by Destination Report
(disabled in Release 12)
WIP Value Report
Period Close Value Summary Report
Period Close Reconciliation Report (11.5.10 and 12)

22. Helping people using Oracle Applications since 1990 Slide 22
R12 Improvements Period Close Diagnostics
Forms Drilldown
•Using the same Inventory Accounting Periods form you can drilldown to
associated forms to view the problem transactions
New workflow to notify of failing transactions
Period Close Pending Transactions Report
•Report for transactions holding up the inventory accounting period

23. Helping people using Oracle Applications since 1990 Slide 23
Reconciliation Improvements in R12
Inventory Value Reports have an “as of date”
•Inventory Value Report
•Receiving Value Report
•Intransit Value Report
•All Inventories Value Report

24. Helping people using Oracle Applications since 1990 Slide 24
Flexible Account Number Assignment
Release 12 Subledger Accounts allows you to extend the standard
oracle setups (all costing methods except periodic)
Subledger Accounting rules govern how the final accounting
entries are created and sent to the G/L
Subledger Accounting Offers Major Improvements
Subledger Accounting Comes with Default Rules

25. Helping people using Oracle Applications since 1990 Slide 25
SLA for Product Line Accounting, Variance Recognition
Transactions
Accounting Events
Cost Management SLA
Accounting
Configurations
Subledger
Balances
Subledger
Journal Entries
Accounting
Program
Journal Entry Setup
GL
Journal Entries
and Balances

26. Helping people using Oracle Applications since 1990 Slide 26
SLA Accounting Tables
Enter Transaction(s)
Transaction
Accounting Tables
Accounting
Processor
XLA_AE_HEADERS
XLA_AE_LINES
XLA_DISTRIBUTION
_LINKS
XLA_EVENTS
Module
Specific
Transaction
Accounting
Tables
Create
Accounting
G/L Tables
GL_LEDGERS
GL_JE_HEADERS
GL_JE_LINES
GL_JE_BATCHES
One Common
Accounting
Subledger
Table
GL_
INTERFACE
Receiving
Material
WIP
Basic Table Structure for SLA

27. Helping people using Oracle Applications since 1990 Slide 27
More Release 12: COGS Recognition
In R12 the customer shipment entries go to deferred COGS
Automates the matching of Cost of Goods Sold (COGS) for a sales order
line to the revenue that is billed for that sales order line.
“True”
COGS
1. Customer Shipment 10
102. COGS Recognition
Deferred
COGSInventory
10
10

28. Helping people using Oracle Applications since 1990 Slide 28
Related R12 BOM Features
Fixed Component Usage Support:
Support for lot-based materials that have a fixed usage regardless of the job
size for discrete WIP jobs, OSFM lot-based jobs and Flow Manufacturing
Component Yield Support:
Flexibility to control the value of component yield factors at WIP job
level. The transaction logic now considers pre-yield BOM quantity per
assembly rather than the quantity inflated by shrinkage.

29. Helping people using Oracle Applications since 1990
Standard Features You May Not Be Using
Currency setup
Period open and close by organization hierarchy
Material overhead absorption rules
Transaction Value Historical Summary Report
Period close snapshots
Slide 29

30. Helping people using Oracle Applications since 1990
Standard Features: Currency Setup
You can change your item cost decimal precision at any time
Slide 30

31. Helping people using Oracle Applications since 1990
Standard Features:
Period Open/Close by Org Hierarchy
You can open and close multiple inventory periods by organization
hierarchy
Define your organization hierarchy using an Human Resources,
Purchasing or Inventory responsibility
Using the Inventory Organization Parameters, Costing tab, make
sure your “Transfer to GL” settings are all the same for all orgs in
the same organization hierarchy
Slide 31

32. Helping people using Oracle Applications since 1990
Standard Features:
Period Open/Close by Org Hierarchy
Open Period Control request
Slide 32

33. Helping people using Oracle Applications since 1990
Standard Features:
Period Open/Close by Org Hierarchy
Close Period Control request
Slide 33

34. Helping people using Oracle Applications since 1990
Standard Features:
Mat’l Overhead Absorption Rules
Explicitly say which ones do and do not earn material overhead
Slide 34

35. Helping people using Oracle Applications since 1990
Standard Features:
Transaction Value Historical Summary Report
Rollback inventory value to any date you choose
Choose which columns of information to view
You have four columns to select
The fifth column on the report is everything else
Useful as a “roll-forward” audit report
Useful to verify month-end inventory value report balances
Two reports:
Transaction Value Historical Summary (for Standard Costing)
Transaction Value Historical Summary – Average Costing
Slide 35

36. Helping people using Oracle Applications since 1990
Standard Features:
Transaction Value Historical Summary
Slide 36

37. Helping people using Oracle Applications since 1990
Standard Features: Period Close Snapshot
Period close snapshots (Release 11.5.10 onward)
Prior to Release 11.5.10, the inventory period close only stored
summary values by inventory organization and subinventory
(blank subinventories are for intransit)
When you close inventory you automatically store period-end
inventory values and costs by organization, subinventory and
item
Slide 37

38. Helping people using Oracle Applications since 1990
Desired Enhancements
Multi-Org Reporting
Multi-Org Material Account Summary Report
Multi-Org Receiving Account Summary Report
Multi-Org WIP Account Summary Report
Multi-Org All Inventories Value Report (with account numbers)
Multi-Org Inventory Value Report (with account numbers)
Multi-Org Receiving Value Report (with account numbers)
Multi-Org Expense Value Report (with account numbers)
Multi-Org WIP Value Report (R12 still has account numbers!)
Slide 38

39. Helping people using Oracle Applications since 1990 Slide 39
Summary
Oracle Discrete Costing offers robust, flexible costing
Multiple costing methods are supported
Powerful mass edits, item cost copies and cost update
capabilities
Account classification is much better with Subledger Accounting
As you transact your cost accounting happens automatically
Multi-org reporting is a continuing area of concern

40. Helping people using Oracle Applications since 1990 Slide 40
Acknowledgements
Oracle Cost Development
Partners in crime at our clients

41. Thank You for Your Attendance and
Participation
Douglas A. Volz
Slide 41

42. Helping people using Oracle Applications since 1990 Slide 42
Douglas Volz ([email protected])

Professional Background
Doug Volz is a Senior Architect and Advisor for Oracle Application projects, with a particular interest in
Cost and Project Management. He has 30 years accumulated experience, including 5 years in Oracle
Development (co-designing Oracle Cost Management) and 12 years in industry in Cost and
Accounting Management positions. His Manufacturing and Cost systems experience covers project
management, software design/development, delivery and consulting services, for both Oracle
Corporation, and multiple international consulting firms. Prior to his systems career, Mr. Volz also held
numerous management accounting positions for telecommunications, defense, and electronics
companies.
In his consulting roles, Doug has served over 100 clients. Many of these were multi-org, multi-currency
with global footprints. Countries include US, Mexico, UK, Netherlands, Belgium, Taiwan, P.R.O.C.,
Norway, Japan, Italy and Germany.
Doug leads the OAUG Cost Special Interest Group. He also advises and participates on the Oracle
Customer Advisory Board for Fusion Costing.
Core Expertise
Multi-organization, Multi-currency ERP
Implementations
Project Management and Senior Project Advisor
Core manufacturing processes
Cost Management
Inventory
Bills of Material
WIP
Systems Integration and Data Conversions
Experience
Sample of clients served:
Beckman Coulter (US)
Matsushita (UK, Mexico)
NTL (now Virgin Media)
Logitech (US, Taiwan, P.R.C.)
Celgene Corporation (US)
NTL (UK, now Virgin Media)
TCI International (US)
Onninen AS (Norway)

43. Helping people using Oracle Applications since 1990 Slide 43
End of Presentation