Phl Job Portal Training Guide

Philadelphia Airport Employer Training Guide

1. Jobs @ PHL Airport
Employer Training Guide

2. Jobs @ PHL Airport
Employer Dashboard

2
Your ‘Employer Dashboard’ is the home
page for your account.
Account
management
starts here

Tip: use the top navigation bar to return to your Dashboard or to go to other
areas of the site.

3. Jobs @ PHL Airport
Employer Account – Change Password

3
To change your password
Select ‘Edit Registration
Details’
This will take you to the ‘Edit
Profile’ page
Select ‘Show change
passwords block’
Enter desired password under
‘New password’ and ‘Confirm
new password’
Select ‘Save’

4. Jobs @ PHL Airport
Edit Employer Profile & Logo
4
To edit your Company
Profile and update
logo
Select ‘Company Profile
& Logo’
Make changes under
‘Profile’

Select ‘Save’
To update your logo
Select ‘Choose File’ and
upload a new logo from a saved location on your computer. Uploading a new logo will replace the logo you have on file.
Select ‘Save’

5. Jobs @ PHL Airport
Employer Sub-Accounts
5
What is a Sub-Account?

A Sub-Account would be
used if an Employer has
multiple users who need to
access the account.

Enter Sub-Account
information

Select ‘Create’ to save
changes

6. Jobs @ PHL Airport
Searching Resumes
6
To Search Resumes
Enter keywords
If desired make
selections under
Category,
Employment Type,
Date Posted, and Zip
Code

Select ‘Search’
Tips
You can multi-select
by using ‘Ctrl’ and clicking items.
You may wish to define less search parameters for greater results.

7. Jobs @ PHL Airport
View Search Results & Create a Saved Search
7
Search results are
sorted by relevancy.

You can click on ‘Date’ to sort by most recent results.
To save a search
Click the link to create a Resume Alert or Saved Search
Enter a name for your search
Select Resume Search
Click ‘Create’
Resume Search Alerts will be discussed on the next slide

8. Jobs @ PHL Airport
Create a Resume Search Agent
8
Create a Search
Agent
Search Agents will
send you an email to
let you know when
new resumes meeting
your search criteria
are posted to the Job
Portal.
Create a name for your Search Agent
Enter search Keywords and other search terms
Select ‘Create’

9. PHL Job Portal
View and Run Saved Searches
9
To manage saved
searches

Select ‘Saved Searches
Manager’
To edit, click on search
name or pencil icon
You will then be able to
edit the search and save
To run the search click
the green arrow
To delete a saved search
click the red x icon

10. Jobs @ PHL Airport
Viewing Resumes
10
Viewing Candidate
Details

This page shows all the
information the
candidate has submitted

If the candidate uploaded their resume, you can click this link to open the resume in the format that was uploaded
You may also take additional actions using the buttons below the resume
Email Resume = emails resume to a colleague or yourself
Contact = sends an email to the candidate through the job portal
Save = Adds resume to your Saved Resume list
Print = prints the resume

11. Jobs @ PHL Airport
Saving Resumes
11
Saving Resumes
When searching
resumes, you have
the option to
‘Save’ resumes for
later review.

This is also a great way to save candidates that would be a good fit for future positions
To review saved
resumes
Click on resume name to open the resume

12. Jobs @ PHL Airport
Managing Jobs & Applicants
12
Change job status
Check the box next to the
job you wish to update
Select the change action
button
Change will be made

Views/Apps This will show you how many times your jobs has been viewed and how many people have applied for the position.
More detail is available on Views/Apps on the next page
Post job = post job
Extend = extend posting time
Expire = remove job posting
Save as Draft = saves draft of job
Copy = copies job to create a new posting
Delete = deletes job and history

13. Jobs @ PHL Airport
Managing Jobs & Applicants
13
Views tells you who has reviewed the position.
‘Unknown visitors’ refers to people who viewed
the job without an account or logged in to the
portal
To view applicant details and
resume
Click on the applicant name
This will open the applicant’s
profile

14. Jobs @ PHL Airport
Contacting Candidates
14
Contacting Candidates

You may contact candidates
directly through the portal.

To send a message to one or more candidates, check the box next to the Candidate Name(s).
Enter your message in the text box.
When finished, select ‘Send email to all selected’
Your message will be sent to the candidate(s).

15. Jobs @ PHL Airport
Posting a Job
15
OR
OR
To Post a Job

Enter Job information.
Required fields are shown
with a red *
Select the format you wish
to receive applications
oDefault account mail = email used when
you sign-up
oSend apply via email = a different email
from sign-up
oURL= redirects to your applicant
tracking system
Select screening questions
and notification options
oNote: Screening questions must be set-
up before posting job.

16. PHL Job Portal
Bulk Job Posting Made Easy
16
There are several options for bulk job postings

Jobs can be entered in a .csv file for upload by the portal
administrator
Contact the portal administrator for a file template if you wish
to use this option

If you are an employer with a high volume of job postings, we
can set-up an automated process to scrape jobs from your
Applicant Tracking System and post to the job portal.
Contact the portal administrator to discuss this option.

[email protected]

17. Jobs @ PHL Airport
Creating Job Questions
17
On this page you
will be able to view
question sets you
have created, edit
question sets, or
create new question
sets

To view or edit, click the
name of the question
set.
This will open a page to
view and edit the
questions. Example on
the next page.
To create a new question
set, select ‘Add’.

18. Jobs @ PHL Airport
Create Screening Questions
18
There are two steps
in the process to
create screening
questions. This is
step 1.
Create a name for your
Question Set. Tip:
Name question sets by
job.
Enter a score.
Enter email text for no-
pass and pass candidate
messages. You will be
able to make a decision
when posting the job to
send messages to the
candidates or not.
Save when finished.
No-pass candidates =
candidates who do not pass
the screening questions
Pass candidates = candidates
who do pass the screening
questions

19. Jobs @ PHL Airport
Creating Screening Questions
19
Adding questions
to a new question
set
Click on the name of
the question set you
just created
Go to the bottom of
the page and select
‘Add’.
Enter your question.
Designate whether or
not it is required.
Select your answer
type and provide
answer data.
Click ‘Save’.
You can now select
this question set
when posting a job.

20. Jobs @ PHL Airport
Review or Edit Screening Questions
20
Review or Edit
Question Sets
Click the question
set name to
begin
Review messages
that you set up
for candidates.
Make any edits in
the blue text box.
Click ‘Save’ when
you are done.
Click question or
pencil to review
the question and
make any edits.
Click ‘Save’ when
you are done.

21. Jobs @ PHL Airport
View Screening Question Responses
21
Viewing question
responses
Go to Jobs
Manager and click
on View/Apps.
Under Status,
‘Pass’ will show
where the
applicant had
passing answers to
questions.
Click on ‘Pass’ to
view applicant
answers.

22. Jobs @ PHL Airport
Create a
Featured Job Posting
22
Create a Featured
Job Posting
Featured Jobs are
highlighted on the
sub-pages of the
site
Go to Featured
Jobs
Under Available
Slots, click the
paper icon

23. Jobs @ PHL Airport
Create a Featured Job Posting
23
This will bring up a list
of your jobs
Select the job you
wish to make
‘Featured’ and click
‘Ok’
Your job will now
show in the list
Click the green icon
with the arrow to
activate your
Featured Job
The status of the job
will show as ‘Pending’.
This will change to
‘Active’ within 20 to
30 minutes after
activation

24. Questions
24
Contact: [email protected] for additional support