PIMTF Orientation- Presentation-Unified LCPC Policy.pptx

SAMPLE 2

1. ‹#› DILG MEMORANDUM CIRCULAR NO. 2021-039: “COMPREHENSIVE GUIDELINES FOR THE ESTABLISHMENT, STRENGTHENING, AND MONITORING OF THE LOCAL COUNCIL FOR THE PROTECTION OF CHILDREN (LCPC) AT ALL LEVELS AND FOR OTHER PURPOSES” January 31, 2022 Zoom Cloud Meeting Application

2. ‹#› LOCAL COUNCIL FOR THE PROTECTION OF CHILDREN (LCPC) LCPC A council organized at the provincial, city, municipal and barangay level that serves as the umbrella organization of all children’s concerns.

3. ‹#› LEGAL BASES Establish Councils for the Protection of Children Articles 359 and 360 of the Civil Code of the Philippines (1949) Every barangay council shall encourage the organization of a Local Council for the Protection of Children (LCPC) Article 87 of Presidential Decree (PD) 603 - Children and Youth Welfare Code (1974) Creation of a Council for the Protection of Children in cities and municipalities Republic Act 4881 enacted in 1967 Local government units (LGUs) to establish their respective LCPC, and to allocate at least 1% of their internal revenue allotment (IRA) for its strengthening Republic Act No. 9344 (2006) “Juvenile Justice and Welfare Act”

4. ‹#› PURPOSE To provide consolidated guidelines for the establishment and operation of LCPCs To provide guidelines on Monitoring and evaluation

5. ‹#› SCOPE/COVERAGE All P/C/M/B governments and others concerned Provincial City Municipal Barangay

6. ‹#› POLICY CONTENT AND GUIDELINES ORGANIZATION Ordinance by the Local Sanggunian Executive Order by the Local Chief Executive

7. ‹#› POLICY CONTENT AND GUIDELINES COMPOSITION All members of the LCPC shall be chosen from among the responsible members of the community including a representative from: Children sector Government agencies Private agencies

8. ‹#› BARANGAY COUNCIL FOR THE PROTECTION OF CHILDREN (BCPC) Members: Barangay Violence Against Women Desk Person/ Officer* Barangay Day Care/Child Development Worker Barangay Midwife Barangay Health Worker Barangay Nutrition Scholar Chief Tanod SK Chairperson Child representative DepEd Principal/Teacher-in-Charge or the Child Protection Committee (CPC) Coordinator Parent Representative Others Chairperson: Punong Barangay Vice-Chairperson: Barangay Kagawad sitting as Chair of the Committee on Women and Family May include representative from local civil society organization (CSO) partners, or Council of Elders for BLGUs with indigenous peoples (IPs)

9. ‹#› FUNCTIONS OF THE BCPC Establish and maintain an updated and disaggregated database on children; Prepare an Annual Work and Financial Plan; Make recommendations to the barangay on policies and PPAs relative to children for inclusion in the comprehensive and annual development plan of the Barangay; Perform functions related to its mandate; Document the barangay’s PPAs and accomplishments on children; Coordinate its efforts with the concerned barangay officials and higher level LGU; Conduct of advocacy activities; and Organize the necessary documents needed by the concerned IMTF.

10. ‹#› CITY AND MUNICIPAL COUNCIL FOR THE PROTECTION OF CHILDREN (C/MCPC) Members: City/Municipal Administrator City/Municipal Planning and Development Officer City/Municipal Social Welfare and Development Officer City/Municipal Health Officer City/Municipal Nutrition Officer City/Municipal Budget Officer* City/Municipal Public Employment Service Officer City/Municipal Disaster Risk Reduction and Management Officer* City/Municipal Agriculture Officer* Chairperson: City/Municipal Mayor Vice-Chairperson: Sangguniang Panlungsod/Bayan Member (Chairperson of the Committee on Women and Family or Committee on Children)

11. ‹#› CITY AND MUNICIPAL COUNCIL FOR THE PROTECTION OF CHILDREN (C/MCPC) City/Municipal LIGA ng mga Barangay President City/Municipal SK Federation President Child representative DILG City Director/City/Municipal Field Officer/Local Government Operations Officer DepEd Division Superintendent/District Supervisor or CPC Coordinator PNP Director or City/Municipal Chief of Police (for HUCs) At least one (1) CSO representative Parent Representative Others Chairperson: City/Municipal Mayor Vice-Chairperson: Sangguniang Panlungsod/Bayan Member (Chairperson of the Committee on Women and Family or Committee on Children) May include representative from the People with Disabilities Affairs Office (PDAO), Local Youth Development Office (LYDO), PTA, Council of Elders for C/MLGUs with IP groups, or others.

12. ‹#› FUNCTIONS OF THE C/MCPC Formulate, develop, coordinate, monitor and review all local policies (to include BCPC prepared and issued policies), ordinances, plans, programs, and activities and ensure mainstreaming in the local development agenda; Prepare an Annual Work and Financial Plan; Establish, maintain and update a disaggregated database on children; Conduct advocacy activities; Conduct capability-building activities for all stakeholders on children; Provide assistance to children in need of special protection; Document good practice/s on children; Coordinate and consult with other LCPCs, LGUs and other regional and national authorities with respect to policies and PPAs on children; Organize the necessary documents needed by the concerned IMTF; and Conduct the CFLGA, through the LCPC IMTF annually.

13. ‹#› PROVINCIAL COUNCIL FOR THE PROTECTION OF CHILDREN (PCPC) Members: Provincial Administrator Provincial Planning and Development Officer Provincial Social Welfare and Development Officer Provincial Health Officer Provincial Nutrition Officer Provincial Budget Officer Provincial Labor and Employment Officer Provincial DRRM Officer* Provincial Agriculture Officer* Chairperson: Governor Vice-Chairperson: Sangguniang Panlalawigan Member (Chairperson of the Committee on Women and Family or Committee on Children)

14. ‹#› Provincial LIGA ng mga Barangay President Provincial SK Federation President Child representative DILG Provincial Director DepEd Division Superintendent/District Supervisor or CPC Coordinator Provincial PNP Director At least three (3) CSO representatives * Parent Representative Others Chairperson: Governor Vice-Chairperson: Sangguniang Panlalawigan Member (Chairperson of the Committee on Women and Family or Committee on Children) May include representative from PDAO, LYDO, PTA, Council of Elders for PLGUs with IP groups, or others PROVINCIAL COUNCIL FOR THE PROTECTION OF CHILDREN (PCPC)

15. ‹#› FUNCTIONS OF THE PCPC Assist and support the lower level LCPCs on their PPAs for children; Prepare an Annual Work and Financial Plan; Develop a Technical Assistance and Resource Augmentation (TARA) Plan based on the results of the annual LCPC Functionality Assessment and the CFLGA; and Other functions related to its mandate as provided by national laws and policies.

16. ‹#› LCPC SUB-COMMITTEES LCPC sub-committees Survival Development Protection Participation

17. ‹#› LCPC SECRETARIAT from three (3) different offices shall be provided office space or a desk shall provide administrative or technical support to the LCPC Province/City/Municipality Barangays the barangay secretary shall serve as the LCPC Secretariat

18. ‹#› ROLE OF THE LCPC SECRETARIAT Coordinate with LCPC members; Prepare agenda for the LCPC; Prepare minutes of the LCPC meeting; Follow-through action points and agreements from the LCPC meetings; Consolidate AWFPs of various departments related to LCPC plans (provinces, cities, and municipalities); Maintain and update relevant data/information/document of the Council; Prepare accomplishment report of the LCPC; and Monitor services and programs related to LCPC.

19. Regular Quarterly Meetings Two Special Meetings and/or as the need arises ‹#› MEETINGS AND ACTIONS BY THE LCPC Meetings shall be presided by the Chair or the Vice-Chair. In the absence of both, the members present constituting a quorum shall elect among themselves the presiding officer with a majority vote.

20. ‹#› MEETINGS AND ACTIONS BY THE LCPC When budgetary proposals are being considered, the Chair must be present.   All resolutions for endorsement by the LCPCs to the local Sanggunian and other authorities - including the AWFP and its accompanying documents - shall be approved by a majority of its members constituting a quorum, excluding the Chair. In case of a tie, the Chair shall make the deciding vote.

21. ‹#› BUDGET AND FUNDING SOURCES 1% Internal Revenue Allotment (IRA) 20% Development fund GAD SK Outsourced/partnership

22. ‹#› MONITORING AND EVALUATION Inter-Agency Monitoring Task Force (IMTF) Municipality/City Province/HUC Region

23. ‹#› COMPOSITION AND FUNCTIONS OF THE CITY/MUNICIPAL IMTF Functions: Gather, collect and organize the required documents from BCPC on or before February 15 of the assessment year; Review the documents and evaluate the BCPC using LCPC Assessment Form 001-A; Meet with concerned barangay officials for feedback giving on the strengths/weaknesses of the BCPC; and Using LCPC Consolidated Form 001-A, submit report in soft and hard copies to the Provincial IMTF on or before March 15 , copy furnished the DILG City/Municipal Office. Chairperson: C/MLGOO Vice-Chairperson: C/M SWDO Members: C/MPDC C/M Health and Nutrition Officer DepEd/Academe Representative NGO/ Interfaith Rep

24. ‹#› COMPOSITION AND FUNCTIONS OF THE PROVINCIAL/HUC IMTF Functions: Gather, collect and organize the required documents from C/MCPC on or before February 28 of the assessment year; Review and validate the consolidated reports of the C/M IMTF on the functionality of BCPC; Evaluate the C/MCPC based on submitted documents using LCPC Assessment Form 001-B; Confer with concerned City or Municipal Mayors on the outcome of the evaluation; and Chairperson: DILG Provincial/HUC Field Officer Co-Chairperson: PSWDO/HUC SWDO Members: PPDC/HUC-PDC Provincial/HUC Health and Nutrition Officer DepEd/Academe Rep NGO/Interfaith Representative

25. ‹#› COMPOSITION AND FUNCTIONS OF THE PROVINCIAL/HUC IMTF Using LCPC Consolidated Form 001-A and LCPC Consolidated Form 001-B, submit report in soft and hard copies to the DILG Regional Office on or before March 30 , copy furnished the DILG Provincial Office. For HUC IMTF, functions of City IMTF shall be applied. The heads of the agencies at the Provincial/HUC level shall form an advisory group to oversee the activities of the Provincial/HUC IMTF. The advisory group shall be chaired by the DILG PD/CD and Co-Chaired by the P/CSWDO. Chairperson: DILG Provincial/HUC Field Officer Vice-Chairperson: PSWDO/HUC SWDO Members: PPDC/HUC-PDC Provincial/HUC Health and Nutrition Officer DepEd/Academe Rep NGO/Interfaith Representative

26. ‹#› COMPOSITION AND FUNCTIONS OF THE REGIONAL IMTF Functions: Gather, collect and organize the required documents from P/HUCCPC on or before April 15 ; Review and validate the consolidated reports on the (i) functionality of C/MCPC by the PIMTF, and (ii) BCPC functionality by the HUCMITF; Evaluate the P/HUCCPC based on the submitted documents using LCPC Assessment Form 001-B and LCPC Assessment Form 001-C, respectively; Chairperson: DILG Regional Focal Person Vice-Chairperson: DSWD Regional Focal Person Members: NEDA Regional Focal Person DOH Regional Focal Person NNC Regional Focal Person DepEd Regional Focal Person PIA Regional Focal Person Academe Representative NGO/Interfaith Representative

27. ‹#› COMPOSITION AND FUNCTIONS OF THE REGIONAL IMTF Confer with concerned Governors, HUC Mayors and member agencies in the findings and come up with recommended action points; and Using LCPC Consolidated Form 001-C, submit report in soft and hard copies to the DILG Regional Office on or before April 30 , copy furnished the RSCWC. The RSCWC shall oversee the activities of the Regional IMTF. Chairperson: DILG Regional Focal Person Vice-Chairperson: DSWD Regional Focal Person Members: NEDA Regional Focal Person DOH Regional Focal Person NNC Regional Focal Person DepEd Regional Focal Person PIA Regional Focal Person Academe Representative NGO/Interfaith Representative

28. ‹#› DOCUMENTARY REQUIREMENTS The BCPC shall prepare/submit the following documents to the City/Municipal IMTF: Executive Order or Sangguniang Barangay Ordinance organizing/ reconstituting the BCPC Minutes of meetings duly signed by the secretariat head, notices of meetings with agenda and attendance sheets attached Resolutions recommending proposed policies, plans and programs for adoption by the Sangguniang Barangay Approved Annual Work and Financial Plan, and Barangay Council Ordinance or Barangay Budget providing or appropriating funds for the BCPC Copies of the (i) Barangay Annual Report, (LCPC AR Form 001-A) (ii) State of Barangay Address (SOBA) reflecting accomplishments on children, and (iii) Barangay State of Children Report

29. ‹#› DOCUMENTARY REQUIREMENTS The C/MCPC shall prepare/submit the following documents to the Provincial IMTF: Executive Order or Sanggunian Ordinance organizing/reconstituting the C/MCPC Minutes of meetings duly signed by the secretariat head, notices of meetings with agenda and attendance sheets attached Resolutions recommending proposed policies, plans and programs for adoption by the C/M Sanggunian Approved Annual Work and Financial Plan (LCPC WFP Form 001-B), and Local Council Ordinance or LGU Budget providing or appropriating funds for the C/MCPC Copies of the (i) City/Municipal Annual Report (LCPC AR Form 001-B), (ii) State of C/M Address (SOC/MA) reflecting accomplishments on children, and (iii) State of Children Report

30. ‹#› DOCUMENTARY REQUIREMENTS The P/HUCCPC shall prepare/submit the following documents to the Regional IMTF: Executive Order or Sanggunian Ordinance organizing/reconstituting the P/HUCCPC Minutes of meetings duly signed by the secretariat head, notices of meetings with agenda and attendance sheets attached P/HUCCPC Resolutions recommending proposed policies, plans and programs for adoption by the P/HUC Sanggunian Approved Annual Work and Financial Plan (LCPC WFP Form 001-C), and P/HUCCP Council Ordinance or Budget providing or appropriating funds for the P/HUCCPC Copies of the (i) Provincial Annual Report (LCPC AR Form 001-C; (ii) State of P/HUC Address (SOP/HUCA) reflecting accomplishments on children, and (iii) State of Children Report

31. ‹#› RATING SYSTEM Organizational Sustainability Policies and Plans for Children Budget for the BCPC Service Delivery Monitoring and Management for Children 15% 30% 25% 30% The BCPC shall be rated based on the following: The C/MCPC shall be rated based on the following: Organizational Sustainability Policies and Plans for Children Budget for the C/MCPC Service Delivery Monitoring and Management for Children 20% 30% 20% 30% The PCPC shall be rated based on the following: TOTAL : 100% TOTAL : 100% TOTAL : 100% Organizational Sustainability Policies and Plans for Children Service Delivery Monitoring and Management for Children 20% 30% 20% 30% Budget for the PCPC

32. ‹#› MAXIMUM RAW SCORE Organizational Sustainability Policies and Plans for Children Budget for the BCPC Service Delivery Monitoring and Management for Children 30 40 10 25 The BCPC shall be rated based on the following raw score: The C/MCPC shall be rated based on the following raw score: Organizational Sustainability Policies and Plans for Children Budget for the C/MCPC Service Delivery Monitoring and Management for Children 35 50 10 25 TOTAL : 105 TOTAL : 120 Organizational Sustainability Policies and Plans for Children Budget for the PCPC Service Delivery Monitoring and Management for Children 35 50 10 20 The PCPC shall be rated based on the following raw score: TOTAL : 115

33. ‹#› LEVEL OF FUNCTIONALITY IDEAL MATURE PROGRESSIVE BASIC 80% - 100% 51% - 79% 21% - 50% 0% - 20%

34. ‹#› FORMULA x = R * RS MS Where: x Weighted score R Rating (%) RS BCPC’s raw score MS Maximum Score

35. ‹#› SAMPLE COMPUTATION Sample for BCPC: Under Organizational Sustainability, the BCPC was able to get a raw score of 20: x = 15% * 20 = 300 = 10.00 30 30 Under Policies Plans for Children, the BCPC was able to get a raw score of 25: x = 30% * 25 = 750 = 18.75 40 40 Organizational Sustainability Policies and Plans for Children Budget for the BCPC Service Delivery Monitoring and Management for Children 30 40 10 25 15% 30% 25% 30% AREA OF CONCERN MAXIMUM RAW SCORE RATING x = R * RS MS x Weighted score R Rating (%) RS BCPC’s raw score MS Maximum Score

36. ‹#› SAMPLE COMPUTATION Sample for BCPC: Under Budget, the BCPC was able to get a raw score of 6: x = 25% * 6 = 150 = 15.00 10 10 Under Service Delivery Monitoring, the BCPC was able to get a raw score of 17: x = 30% * 17 = 510 = 20.40 25 25 Organizational Sustainability Policies and Plans for Children Budget for the BCPC Service Delivery Monitoring and Management for Children 30 40 10 25 15% 30% 25% 30% AREA OF CONCERN MAXIMUM RAW SCORE RATING x = R * RS MS x Weighted score R Rating (%) RS BCPC’s raw score MS Maximum Score

37. ‹#› SAMPLE COMPUTATION AREA OF CONCERN RATING RAW SCORE WEIGHTED SCORE Organizational Sustainability 15% 20 10.00 Policies and Plans for Children 30% 25 18.75 Budget for the BCPC 25% 6 15.00 Service Delivery Monitoring and Management for Children 30% 17 20.40 TOTAL 100% 68 64.15 With the weighted score of 64.15, the BCPC functionality is assessed as MATURE . The same procedure shall apply for the Province/HUC, City and Municipal assessment. IDEAL MATURE PROGRESSIVE BASIC 80% - 100% 51% - 79% 21% - 50% 0% - 20%

38. ‹#› FREQUENCY OF ASSESSMENT AND SUBMISSION OF REPORT Accomplished LCPC Consolidated Form 001-D and LCPC Consolidated Form 001-E shall be submitted to the Office of the Secretary, through NBOO using email address [email protected] on or before May 15 of every year, copy furnished the RSCWC. 3 The DILG Regional Office shall consolidate accomplished LCPC Consolidated Forms 001-A, 001-B and 001-C using LCPC Consolidated Form 001-D and shall accomplish LCPC Consolidated Form 001-E to be noted by the DILG Regional Director. 2 Monitoring of the LCPC functionality shall be conducted every 1st quarter of every year . The period to be assessed shall be the preceding year. 1

39. ‹#› WAYS FORWARD