PMBOK Best Practices for Standardizing Your Project Portfolio and Governance -Webinar 03Oct24.pdf

Maintaining control and alignment across projects is more than ever critical in today’s fast-paced environment. Standardizing your project portfolio using PMBOK methodology ensures governance, strategic alignment, and efficient execution across your organization. This exclusive webinar offers you an in-depth exploration of how standardized governance frameworks can elevate your project management practices, ensuring that every initiative aligns with your organizational goals. We will demonstrate how OnePlan integrates effortlessly with top Collaborative Work Management tools, including Planner, Project for the web, Smartsheet, Monday.com, Asana, Azure DevOps, Jira, and more. Learn to transform these tools into a comprehensive PMBOK-driven portfolio management solution that enhances decision-making, optimizes resources, and drives successful project outcomes.

1. In partnership with
PMBOK v7 Best Practices for Standardizing
Your Project Portfolio and Governance

2. Convergence towards a Common Goal
Business Value
“Outcomes”
Predictive
Predictive
Predictive
Agile
AgileHybrid
Hybrid
Predictive
Agile
Predictive
Hybrid
Hybrid

3. The Project Management Institute’s
PMBOK Guide 7th Edition (July 1,
2021) represented a significant shift
in project management thinking,
moving from a process-based to a
principles-based approach.
* “Digital Business Leaders” is a term used only to describe a general group of key
leadership roles in an enterprise (e.g., the C-suite; business executives)
©

4. PMBOK Guide 7
th
Edition Structure

5. PMBOK v7
Project
Performance
Domains
Areas of knowledge
that must be focused
on to manage the
project
Stakeholder Project Work
Delivery
01 05
02
06
04 08
03 07
Team
Development Approach &
Lifecycle
Measurement
Focuses on engaging and
collaborating with stakeholders to
support project decisions and
outcomes.
Establishing processes &
infrastructure to enable the team to
produce deliverables and
outcomes.
Managing the creation of project
outputs, ensuring quality, and
optimizing value delivery.
Developing & managing high
performance project teams,
including leadership, culture, and
performance.
Selecting & tailoring the
appropriate development approach
and life cycle for the project.
Assessing & taking actions to
maintain optimal performance.
Establishing effective measures,
presenting information, &
troubleshooting performance
issues
Planning Uncertainty
Creating & maintaining plans to
guide project execution, delivery,
and closure. It covers various
planning aspects such as scope,
schedule, budget, quality,
resources, and communications.
Identifying & managing risks,
embracing opportunities, and
handling the overall uncertain
nature of projects.

6. 12 Project Management Disciplines

7. Changes from PMBOK 6
th
to PMBOK 7
th
Edition

8. Differences Between Process-Based vs. Principle Based
Process
Rigid Structure
Detailed Documentation
Predictability
Compliance
Fixed Scope and Plans
Principle
Guidance
Outcome Orientation
Adaptability
Continuous Improvement
Value Delivery

9. Benefits of a Principles Based Approach to Project Management
Flexibility
and
Adaptability
Stakeholder
Engagement
Focus on
Value
Delivery
Continuous
Improvement
Enhanced
Decision
Making
Reduced
Bureaucracy
Scalability

10. "Successful projects
deliver value worth the
effort and expense."
PMI is moving beyond
the triple constraints
(scope, budget,
schedule) to focus on
delivering value worth
the effort and expense.
PMI Redefines Project Success
Pierre Le Manh
President and CEO, PMI
https://www.pmi.org/about/press-media/press-releases/pmi-champions-a-new-era-of-project-success, 19 September 2024
“Based on this new definition, PMI research reveals that 48% of projects are considered successful, while
40% fall into a gray area—neither failures nor successes—and 12% are outright failures.”
(“Only 31% of software projects are successful. – Standish Group Benchmarks.”)

11. “Fit-for-Purpose” Project Management Approaches
Source: PMI Annual Global Survey on Project Management 2020, 2021, 2022, and 2023
Predictive
Hybrid
Agile
56.1%

12. Predictive
Hybrid
Agile
Source: PMI Source of the Profession 2024
Project Management Approaches By Industry

13. OnePlan a Leader in Adaptive PPM

14. Source: PMI Source of the Profession 2024
“Ways of Working Spectrum”

15. OnePlan’s PMBOK Solution Template

16. •Agile continues to grow
•Predictive (Waterfall) still prevalent
•Multiple Agile variants
•Hybrid methodologies
•Personalized, tailored versions
Agile
PredictiveHybrid
Different Execution Methodologies

17. Proliferation of Project and Work Management Tools Across the
Organization
Demand Management
Portfolio Management
Project Management
Time Management
Reporting & Analysis
PMO Marketing Finance
Application
Development
Operational
Excellence NPD Engineering

18. PRECONFIGURED SOLUTION TEMPLATES
Comprehensive portfolio management capabilities supporting multiple methodologies and tools
Planner
(Basic & Premium)
The Power to Choose

19. Software
Development
Ideation
Professional
Services
Financial
Management
Work
Management
Service
Management
Private Cloud Connector
OnePlan Integrations
Dynamics 365
Dynamics 365
Dynamics 365
Strategy
Enterprise
Architecture
Viva Goals
•Pre-built connectors
•Data / field mapping
•Business rules
•Workflows
•Scheduling
•Logging
•Extensible and Flexible

20. OnePlan Provides the Path to Strategic Portfolio Management
A complete solution for the Enterprise
BUSINESS LEADERS
Solutions that define business goals and strategies,
as well as track progress at the levels of portfolios,
business capabilities, products and strategic
initiatives.
OKRs | VALUE STREAMS
FUNCTIONAL LEADERS
Solutions that can present the interrelated
perspectives, views and considerations needed to
make strategic decisions across the business.
ENTERPRISE ARCHITECTURE MANAGEMENT
APPLICATION PORTFOLIO MANAGEMENT
PRODUCT PORTFOLIO MANAGEMENT
EXECUTION LEADERS
Solutions that support the selection, planning and
execution of a variety of different Initiatives across
the organization
ADAPTIVE | PSA | AGILE | PRODUCT

22. Project
Management
Office
Innovation/
Transformation
Sales &
Marketing
Information
Technology
Professional
Services
App/Product
Development
Operations
Enterprise-wide and Cross-Functional Efforts
PMOs use
OnePlan solutions
to manage the
organization's
portfolios of
projects and
ensure that
resources are
being used
effectively to
achieve the
organization's
strategic goals and
objectives.
Transformation
departments use
OnePlan as a tool
to help them
prioritize and
manage the
various projects
and initiatives that
they undertake as
part of a broader
transformation
effort.
IT departments
use OnePlan
solutions to
manage their
portfolios of
technology
projects and
ensure that
resources are
being used
effectively to
achieve their goals
and objectives.
App/Product
Development
departments use
OnePlan solutions
to effectively
manage the
development of
new applications &
products and
ensure that
resources are
allocated
appropriately to
maximize value
Professional
Services
departments use
OnePlan solutions
to optimize their
project and
resource
portfolios, align
them with their
strategic
objectives, and
maximize the
value of their
services.
Sales & Marketing
departments use
OnePlan to
manage various
marketing
campaigns and
initiatives, such as
product launches,
advertising, and
events.
Operations
departments use
OnePlan solutions to
manage their
portfolios of
initiatives and
investments related
to improving
operational efficiency
and ensuring that
resources are being
used effectively.

23. AI Evolution in Portfolio Management
Step 01
Step 02
Step 03
Step 04
Step 05
APIs
Scripts
Predictive Analytics
In-built AI Assistant
Fully Auto Mode
Integration
Automation
AI Based
Suggestive for SPM
AI Based
Assistant for SPM
AI Based
Autonomous for SPM
Previously Now Future
nePlan AI

24. Say Hello to OnePlan’s ‘Sofia GPT’
A Game-Changer for Strategic Portfolio Management
Data Integration:
Accesses data from both OpenAI's extensive network and
OnePlan's own resources.
AI-Driven Collaboration
Sofia GPT, an advanced Azure OpenAI module, is tailored to
transform strategic portfolio and work management.
Intuitive Interaction:
Understands natural language and provides real-time responses,
enhancing strategic planning and decision-making efficiency.
Automation Powerhouse:
Simplifies tasks like data entry, information retrieval,
communication, estimation, anomaly detection, and more.

25. Sofia GPT Always Available in OnePlan

26. Sample Use Cases for AI in Portfolio Management
OnePlan's Sofia GPT helps
organizations make data-
driven decisions and
forecast outcomes.
Strategic
Planning
Work
Management
OnePlan's Sofia GPT helps
organizations balance
their portfolio of projects
to maximize value.
Resource
Allocation
OnePlan's Sofia GPT helps
organizations manage
resources, tasks, and
timelines more efficiently.
Investment
Forecasting
OnePlan's Sofia GPT helps
organizations identify and
mitigate potential risks to
their projects and
portfolios.
Risk
Assessment
OnePlan's Sofia GPT helps
organizations optimize
resource allocation across
projects and teams.
Portfolio
Optimization
OnePlan's Sofia GPT helps
organizations manage
project costs, budgets,
and forecasts.

27. Demonstration

28. Gen AI Generated Templates

29. Summary and Next Steps

30. OnePlan Facilitates PMOs seeking to improve Strategic Portfolio
Management (SPM) by aligning to PMBOK v7 based principles.
•Principle-Based and Outcome-Focused Solution: PMOs can focus on
outcomes and strategic alignment rather than just process and project
completion.
•Flexibility for Predictive, Agile, Hybrid: Enables PMOs to integrate
agile, waterfall, and hybrid frameworks, allowing teams to use the best
methodology for their projects while maintaining visibility across the
portfolio.
•Resource and Financial Management: Provides visibility into resource
availability, crucial for tailoring projects needs for team performance.
Integrates financial management, tracking budgets and linking them to
project outcomes, supporting PMBOK 7’s focus on value realization.
•Real Time Reporting and AI-Driven Insights: Provides customizable
dashboards and real-time tracking of project performance for decision-
making and the continuous monitoring of value delivery. AI-powered
tools enhance decision-making by offering predictive analytics and
scenario modeling.
•Integration with Work Management Tools: Integrates seamlessly with
Microsoft 365 tools, Jira, Azure DevOps, Smartsheet, and other
platforms. This ensures that organizations can maintain existing
workflows while transitioning to PMBOK 7’s best practices, fostering
collaboration and reducing silos across teams​.
Summary

31. - Global PPM Leader for 5 Consecutive Years
Consistently Recognized as a Market Leader
OnePlan cited as a top vendor in
“Determine the Future of Microsoft
Project in Your Organization”
Strategy and Innovation
2023 Peer Insights
“Voice of the Customer”
Strategic Portfolio Management
Strong Performer
in The Forrester Wave
Strategic Portfolio Management

32. Our Next Webinars
https://oneplan.ai/webinars/
•Frequent webinars on a variety of topics
•Register for new webinars
•Library of recorded, on-demand webinars

33. Free Trials
https://oneplan.ai/solutions/
Complimentary
assistance available
from OnePlan

34. For more information:
[email protected]
Free Offers and Next Steps
•FREE - OnePlan Trial
•FREE – Roadmap Workshop
•FREE – Personalized 1:1 Demo
www.oneplan.ai

35. Contact Us
[email protected]
www.oneplan.ai
Jose Levy
[email protected]
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