Power Point 2007 for first year students.pptx

lecture for prlimenary year

1. Power Point Presentation 1

2. Introduction Principles of effective presentation Starting and closing the programes Using and creating templates Saving PPT in different file types Using the help system Selecting an auto layout for the slide Adding a text box, picture, clipart, shapes and tables Lecture 1 2

3. Resizing objects Using the slide master Copying and deleting text or picture. Lecture 1 3

4. MS- PowerPoint : is one of the Microsoft office suite applications which is used to create presentations . MS- PowerPoint includes tool that enable users to create slide show by using text, graphics and animations MS- PowerPoint is mainly used by companies and educational institutes in which appropriate devices are avilable Introduction 4

5. Features of MS- PowerPoint: You can easily add, delete or modify slides It supports adding dynamic SmartArt objects It facilitates re-using the content through slide libraries It support adding video clips to the slides It supports linking slides with each other or with external files It enables users to set timing for the slide show Introduction 5

6. Pay attention to the clarity of text, images and animations Leave enough space Focus on the center of the slides and put the slide components in the middle as it is the focal point of the slides Use color effectively to attract attention to add realistic sense Avoid using colors aimlessly Highlight titles through the use of different colors Principles of effective presentation 6

7. Use simple backgrounds that do not make distraction Use simple and short sentences Do not use more than three fonts in each slide Principles of effective presentation 7

8. To start the program follow these steps: Click on ‘ start button’ which is found at the bottom of the screen Click on ‘all programs’ Click on ‘Microsoft office’ Click on Microsoft PowerPoint 2007’ Starting the program 8

9. To close the MS- PowerPoint presentation: Press the keys (Alt + F4) on the key board Click on the office button Click on the close button at the top corner of the program window Closing the program 9

10. A template is a pre-formatted presentation file on which other presentations are based. When saving a template, it asks the user to save it in another name without affecting the original template. Using templates 10

11. To create a template follow these steps: Click on the office button Click ‘new’ A window appears, click on ‘available templates’ and the available templates and themes will appear on the right pane Click on ‘create’ button and the selected template will be displayed. Click on the office button and on the pull-down menu that appears click on ‘save’ . Creating template 11

12. Type in a name for the template in the ‘name ‘ field and select ‘power point template’ from the ‘save as type’ Select the location to which to save the template and click on ‘save’ Click on the ‘close’ button to close the template. Creating template 12

13. To add text into the slide, place the cursor inside the content box in which you want to add the text Start typing in your text and to see how the text will look like. Creating a slideshow 13

14. Open the required presentation file Click on the ‘office button’ Choose ‘save as’ command Choose the location to which to save the presentation and type in a name for the presentation Saving PowerPoint presentation 14

15. PowerPoint Presentation : which is used to save a presentation file so that it can be opened and modified later on PowerPoint 97-2003 : Presentation: which is used to save the presentation in a compatible format with older versions. PowerPoint Template : which is used to save the presentations as templates. PDF : which is used to save the presentation such that we can open it by Acrobat Reader program Saving PowerPoint presentation 15

16. Click on ‘Help’ button which is found on the right corner of the MS-presentation window Or Press (F1) key on the key board Type the ‘keyword’ you are looking for Click on the topic you want to browse Click on any topic, more details will be shown. Using the help system 16

17. Select the slide you want to change its layout Under the ‘home’ tab, under the ‘home’ tab click on ‘layout’ button. A menu of layouts will appear, then choose the preferred layout Selecting an auto layout for the slide 17

18. Under the ‘insert’ tab, click on the ‘text box’ button. Click in the slide and then drag to draw the text box Now you can type the text in the text box Inserting a text box and picture 18

19. Click on the ‘insert’ tab Select ‘picture’ button The dialog box will be shown Choose picture and then click on ‘insert’ button. You can format the selected picture from ‘format’ tab. Inserting a picture from file 19

20. Click on ‘insert’ tab Click on the ‘clipart’ button The clipart dialog box will be shown Press on ‘Go’ or type the clipart name in the ‘search for’ box Select a clipart The selected clipart will be directly inserted into slide. Inserting a clipart into the slide 20

21. Click on the ‘insert’ tab Select ‘shapes’ button A menu of auto shapes will be shown Choose the appropriate shape. Draw the selected shape by dragging the cursor You can format the selected shape from ‘format’ tab 21 Inserting auto shapes

22. Click on the ‘insert’ tab. Select ‘object’ button. A menu of objects will be shown Choose the object you want to import (image, graph, spreadsheet,....etc) . The required object appears on the document window as work sheet To activate the inserted object, double-click it with left button of the mouse 22 Importing object

23. Select the picture by clicking on it. Circles and squares will appear on the object Click and hold on one of these circles or squares Drag to the required direction in order to change the picture into the desired size 23 Resizing objects( picture, shape,…)

24. To move the picture from one place to another place follow these steps: Place the cursor on the picture Click on the picture and drag to the required location Note : The picture size does not change in case of moving objects. 24 Moving pictures

25. Slide master : is the top slide in a hierarchy of slides that stores information about the theme and slide layouts of the presentation, including the background, color, fonts, effects, placeholder sizes, positioning and corresponding layouts. 25 Using the slide master

26. Users can use the slide master to make the following changes: Changing the font and/or bullets. Inserting shapes, images. Changing and formatting the positions of the corresponding layouts 26 Using the slide master

27. To create and/or edit the slide master, do the following: Under the ‘view’ tab, click on the ‘slide master’ button Make the preferred formats to fonts These formats will be applied to all the other slides; in case you insert a picture or a clipart, it will appear in the rest of the presentation slides Click on the ‘close master view’ button which is found under the ‘home’ tab. 27 Using the slide master

28. Right-click on the text or picture to be copied and select ‘copy’ command from a pop-up menu that will appear (or press ctrl + c) . Right-click in the position where you want to put the text or picture select ‘paste’ command from a pop-up menu that will appear (or press ctrl + v) . Note : to make cut for the object, you will select ‘cut’ command instead of ‘copy’ command, or press (ctrl + x ) instead of (ctrl +c) . 28 Copying, moving and deleting objects( texts, images, shapes….etc)

29. To delete a text or a picture: Click on the selected picture or text. Press on the ‘Delete’ key. 29 Deleting text or picture

30. Inserting a slide: Select the slide before or after which you want to insert a new one Press (ctrl + M) or from ‘home’ tab click ‘new slide’ or right-click on the slide you selected and click on the ‘new slide’ command from the pop-up menu that appears. 30 Inserting, copying, moving and deleting slides

31. Copying a slide: Select the slides to be copied from the ‘normal view’ or ‘slide sorter view’ Right-click on one of the selected and select ‘copy’ command from the pop-up menu that appears. 31 Inserting, copying, moving and deleting slides

32. Moving a slide: To move a slide or some slides, follow the same steps excepting that you have to click on the ‘cut’ command instead of the ‘copy’ one. 32 Inserting, copying, moving and deleting slides

33. Deleting a slide: Select the slide or slides to be deleted Right-click on one of the selected slides and from the pop-up menu, click on the ‘delete slide’ command 33 Inserting, copying, moving and deleting slides

34. Hiding a slide: Select the slide or slides to be hidden Right-click on one of the selected slides and from the pop-up menu, click on the ‘hide slide’ command 34 Re-arranging and hiding slides

35. Select the text . From ‘home’ tab you can change the font size, color, style and text alignment (left, right and center). After selecting the text also, you can insert numbering/bulleting styles from ‘home’ tab. 35 Formatting text, changing fonts….etc

36. (Ctrl + ]) to increase the font size (Ctrl + [) to decrease the font size (Ctrl + B) to make the text bold (Ctrl + I) to make the text italic (Ctrl + U) to underline the text (Ctrl + L) to align the text left (Ctrl + R) to align the text right (Ctrl + E) to align the text to the middle 36 Some text formatting shortcuts