ppt of organisation structure and delegation of authority.pptx

organization management and delegation of authority

1. TOPIC:- ORGANIZATIONAL STRUCTURE AND DELEGATION OF AUTHORITY. PRESENTED BY:- Anurag Kashyap Anurag Sharma Chetna Rana Dev gupta Gaurav Kumar DR. BHIMRAO AMBEDKAR UNIVERSITY

2. INTRODUCTION WHAT IS AN ORGANIZATIONAL STRUCTURE? An organizational structure is a system that outlines how certain activities are directed in order to achieve the goals of an organization. These activities can include rules, roles and responsibilities.

3. IMPORTANCE OF ORGANIZATIONAL STRUCTURE Efficient coordination: It ensures tasks are distributed, roles are defined, and resources are allocated effectively. Clear communication: A well-defined structure facilitates communication flow, both vertically and horizontally. D ecision-making : It is the process of making choice between two or more options. Adaptability: It allows organizations to adapt to changes in the environment more effectively.

4. TYPES OF ORGANIZATIONAL STRUCTURE 1.Functional Structure Organized by specific functions or departments (e.g., marketing, finance, operations). Promotes specialization and efficiency within each function. Suitable for small to medium-sized organizations with a narrow product line. 2.Divisional Structure Organized by divisions, each responsible for a distinct product, service, or geographic area. Allows for greater flexibility and responsiveness to local needs. Common in larger organizations with diverse product lines or geographic spread. 3.Matrix Structure Combines elements of both functional and divisional structures. Employees report to both functional managers and project managers simultaneously. Enhances coordination and expertise sharing but can lead to power struggles and role ambiguity. 4.Network Structure Emphasizes collaboration with external partners, outsourcing non-core activities. Focuses on core competencies while leveraging external expertise and resources. Particularly suitable for knowledge-based industries and virtual organizations.

5. FACTORS INFLUENCING ORGANIZATIONAL STRUCTURE Size of the organization: Larger organizations tend to adopt more complex structures to manage diverse operations. Strategy: Different strategies require different structures (e.g., innovation-focused organizations may prefer flatter structures). Environment: Organizations operating in dynamic environments may opt for more flexible structures. Technology: Advanced technologies may necessitate flatter structures to facilitate quick decision-making and innovation.

6. DEFINITION:- Delegation of authority is the process of assigning responsibilities and authority to another person to carry out specific tasks or make decisions on behalf of a manager or leader.

7. IMPORTANCE OF DELEGATION Empowers employees: Delegation gives individuals autonomy and fosters a sense of ownership over their work. Develops skills: Delegating tasks provides opportunities for learning and skill development. Increases efficiency: Allows leaders to focus on high-priority tasks while distributing workload effectively. Builds trust: Delegating demonstrates trust in team members' abilities, enhancing morale and motivation.

8. BARRIERS TO EFFECTIVE DELEGATION Fear of losing control: Leaders may hesitate to delegate due to concerns about losing control over tasks or outcomes. Lack of trust: Inadequate trust in team members' capabilities can hinder delegation efforts. Perfectionism: Some leaders may struggle to delegate as they feel only they can complete tasks to their standards. Time constraints: Busy schedules may lead to reluctance to invest time in training others or monitoring delegated tasks.

9. PRINCIPLES OF DELEGATION Reduces manager’s workload:- Delegating task allows managers to focus on higher-level responsibilities. Fosters employee development:- Delegation provides opportunities for employees to learn skills, gain experience and grow professionally. Increases efficiency and productivity:- Distributing tasks among team members ensures that work is completed in a timely manner. Encourage teamwork:- Delegation promotes collaboration among team members, leading to better problem-solving.