Presentation Skills instructions Millie-1-1.ppt

Presentation Skills

1. 1
Presentation Skills
For the most beautiful thief in
Belgrade!!!!!!!!!

2. 2
Ten Top Fears
Financial Problems
Dogs
Terrorism
Sickness
Insects
Loneliness
Old Age
Heights
Flying
Giving Presentations!!

3. 3
Presentation Skills
Nick Johnson
“Nothing in life is to be feared.
It is only to be understood”
Marie Curie
“Let us never fear to present ourselves but
let us never present ourselves out of fear”
John F Kennedy

4. 4
Success Factors
Logical structure
Speed
VoiceInteraction
ConvictionKnowledge of subject
And all of this in English!?

5. 5
The three P’s
-a straightforward approach
Preparation
Performance
Practice
“ You will never find time. If you need time
you will have to make it”
Henry Ford

6. 6
Preparation
Audience Analysis
Key Messages/Material
Structure
Rehearse
“ If I had eight hours to cut down a tree I
would spend six sharpening my axe.”
Abraham Lincoln

7. 7
Audience Analysis
Size:
Decision maker(s):
Nationality:
Language level:
Technical knowledge:
Expectations:
Motivations:
Wavelength:
Hostile/Friendly/Neutral:
WIIFM
“ Consumption is the aim of all production “
Adam Smith

8. 8
Key Messages/Material
What is your aim?
What does the audience want to hear?
Overlap = key messages
Less is more
Select material
Reject material
Build structure around key messages
Text Notes
“Some people don’t have much to say
but you have to wait a long time to hear it!”

9. 9
Structure
A roadmap for both you and the audience. It should be:
visible & transparent
1.Introduction
2.Key Message 1
3.Key Message 2
4.Key Message 3
5.Question Session
6.Conclusion
“ If you can’t say everything you would like to say,
make sure you say everything you need to say “

10. 10
Rehearse
“ If something can go wrong it will go wrong! “
Rehearse with : an audience
a dog
a mirror
a devil’s advocate
Check for : Timing
Pronunciation
Readability
Logic
Questions
Murphy
Was
An
Optimist!!

11. 11
The three P’s
-a straightforward approach
Preparation
Performance
Practice
“ We are what we repeatedly do.
Excellence then is not an act but a habit “
Aristotle

12. 12
Performance
1.Effective Opening
2.Audience interaction
3.Visual Aids
4.Voice, Speed & Position
5.Question Handling
6.Effective Closing
All presenters have butterflies -the professional
makes them fly in formation

13. 13
Effective Openings
1.Focus the audience
-you
-your subject
2Provide clear structure
-agenda
-question policy
3.Motivate them to listen
-relevance
-promise
4.Create Interest
-amuse
-surprise
-activate
Do’s
Learn by heart
Set the stage
Eye contact
Smile
Don’ts
Apologise
Distance
Weaken
Cliché
“I”

14. 14
Being Persuasive -DAPA
DEFINE…………………………the situation
……………the problem
……………the case
……………the need
ACCEPTANCE ……….. that this is so
PROVEyou have ………………solution
………………product
………………concept
AGREEMENT…………... that this is so

15. 15
Audience Interaction
If possible we want the audience to become
participants rather than listeners.
1.Story/Joke
2.Surprise/shock
3.Question
4.Imagine
5.Write down
6.Guess
7.Hands up
“It is the function of knowledge to speak and
the role of wisdom to listen”

16. 16
Visual Aids -Methods
Hand-outs
Overhead
Power Point
Flip Chart
Metaplan
Realia
Words
Body
“ What I hear I forget. What I read I remember.
What I do I understand. “
Confucius

17. 17
Visual Aids –Typical Mistakes
Hand-outs & Realia
-When?
-How long?
Overhead & Power Point
-too small
-wrong colours
-overcrowded/all text
-block view/static
-speak to screen
Flip Chart
-legibility/spelling
-talk to flip
-lose momentum

18. 18
Voice, Speed & Body
Voice
-Volume
-Modulation
-Stress
Speed
-Not too fast
-Vary the pace
-Allow pauses
Body
-Move naturally
-Change positions
-Real gestures

19. 19
Effective Closings
1.Consolidate
-Summary
-3 points max.
2.Remind of relevance
-What have they gained?
-What can they do now?
-What do they now know?
3. Finish with impact
Don’ts
Thank you
Finish with questions
Overconclude

20. 20
Question Handling -Rules
Why do people ask questions?
1.Desire for more information/clarification
2.Status –I know more than you do!
3.Opposition –Real/Personal/Political
Rules
1.Anticipate possible questions
2.Treat all questions as if number 1
3.Think before you speak
4.Avoid dialogue with one questioner
5.Conclude after questions.

21. 21
Question Handling -Techniques
1.Answer
-Whenever possible answer briefly and precisely
2.Avoid
-Time does not permit
-Coffee break
-Higher authority
3.Divert
-Throw question open
-Reformulate
5. Isolate !
4. Pressurise
-Throw question back
-Ask to be more specific
-Ask for definition
-Misunderstand
“ A wise man’s question contains half the answer “
Plato

22. 22
Commitment
The three “ P’s “will enable you to give a
competentpresentation every time!
If you want to give an excellentpresentation
every time you need the three “ E’s “as well!
Energy!
Excitement!
Enthusiasm!
“ Nothing great was ever achieved without
enthusiasm “
Ralph Waldo Emerson