Project Planning and Monitoring (including the use of LogFrame)

Project Planning & Monitoring

1. Project Planning & MOnitoring Arnob K. Saha

2. Objectives & Outcomes: OBJECTIVES: Learn the Project Management Cycle Learn the Logical Framework  Learn how to come up with a logical framework from the problem tree Learn the need of Monitoring-Evaluation and how to create measurable indicators to track the Project  OUTCOMES: i ) Participants should be able to understand and articulate what Project Management is and how the Project Management cycle looks like.  ii) They should also be able to build a logical framework to address the problems for which the project should be executed and how this logical framework helps them to come up with measurement indicators to track the project progress.

3. What is Project Management Cycle? A project management cycle as defined in the Project Management Body of Knowledge by Project Management Institute (PMI) consists of 5 phases

4. 1. Initiating

5. 2. Planning

6. 3. Executing

7. 4. Monitoring & Controlling

8. 5. Closing

9. Problem Tree

10. Problem Tree to Objective Tree The Problem tree can be converted into an objective tree by rephrasing each of the problems into positive desirable outcomes – as if the problem had already been treated. In this way, root causes and consequences are turned into root solutions, and key project or influencing entry points are quickly established. These objectives may well be worded as objectives for change.

11. Problem Tree to Objective Tree Attractive salary package Optimized workload Cooperative managers Reduced staff turnover

12. What is Theory of Change?

13. Components of ToC Long-term change, which states the desired lasting impact that the intervention aims to support. Preconditions statements , which are the intermediate changes that must occur to reach the long-term change. Preconditions statements can be grouped into  domains of change , which are broad strategic areas of intervention that directly contribute to achieving the long-term change. Pathways of change , which map the connections between the preconditions. Most initiatives have multiple pathways contributing to the long-term change. Assumptions statements , which identify the risks that could impact project implementation.

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15. Results Framework (RF)

16. Logical Framework ( LogFrame )

17. LogFrame

18. Example:

19. What is Monitoring? An ongoing process by which stakeholders obtain regular and real-time feedback on the progress being made towards achieving their goals and objectives.

20. Need for Monitoring Enhances effectiveness by establishing clear links between past, present, and future activities and results Extracts relevant information to be used for improved planning and programming Generates the information for timely decision-making Documents process/progress Tracks achievement of results Allows for remedial action Provides information that feeds into evaluations

21. What is Evaluation? A rigorous and independent assessment of either completed or ongoing intervention, including a project, programme , strategy or policy to determine the extent to which they are achieving stated objectives and contributing to decision-making

22. Need for Evaluation Provides systematic and objective assessment of the merit, value or worth of an ongoing or completed project Measures outcomes against the appropriate criteria such as relevance, effectiveness, efficiency, sustainability, and impact Provides information that is credible and useful, and enables incorporation of lessons learned into decision-making processes

23. Difference between Monitoring & Evaluation Monitoring Evaluation Keeps track of daily activities on a continuous basis Periodically examines project relevance, performance, and impact Aligns activities to policies, rules, and strategies Questions relevancies of policies, procedures, and strategies Looks at production of outputs, results, and outcomes Examines progress towards objective achievement and asks if objectives are still appropriate or adequate Concentrates on planned project elements Assesses planned elements and looks for unplanned change, searches for causes, challenges assumptions and sustainability Reports on implementation progress Checks on progress and seeks out to identify lessons learnt

24. LogFrame & Monitoring-Evaluation

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