Quality, Quality Control, and Quality Assurance.pptx

Radiographic quality control procedures

1. Quality, Quality Control, and Quality Assurance in Radiographic Services Ensuring Excellence in Diagnostic Imaging Jonathan.C.Shija

2. Introduction Radiographic services play a critical role in modern healthcare, aiding in accurate diagnosis and treatment planning. Quality in radiography ensures patient safety, diagnostic reliability, and operational efficiency. Quality Control (QC) and Quality Assurance (QA) are systematic approaches to maintain and improve standards.

3. What is Quality in Radiography? Definition: Quality in radiography refers to the degree of excellence in diagnostic imaging services, ensuring that: Images are diagnostically accurate (clear, detailed, and free from artifacts). Procedures are safe for patients and staff (following ALARA— As Low As Reasonably Achievable —principles). Services are efficient, consistent, and patient-centered .

4. Key Aspects of Quality in Radiography Diagnostic Value High-resolution images with optimal contrast, density, and minimal noise. Correct anatomical coverage and positioning (e.g., no missing critical structures). Radiation Safety Minimal dose exposure while maintaining image quality (ALARA compliance). Proper shielding and collimation to avoid unnecessary radiation. Operational Efficiency Reduced repeat rates (avoiding retakes saves time and reduces patient dose). Proper workflow (e.g., minimal waiting times, organized reporting). Patient & Staff Satisfaction Comfortable experience for patients (clear communication, minimal discomfort). Ergonomics and safety for radiographers (e.g., reducing occupational radiation exposure). Regulatory Compliance Meets national/international standards (e.g., AERB, MQSA, ISO, ICRP ). Documentation and audit readiness.

5. Why Does Quality Matter? Misdiagnosis risks (e.g., poor-quality images may miss fractures or tumors). Patient harm (excessive radiation, repeated exposures). Legal and financial consequences (non-compliance with regulations).

6. Quality Control (QC) in Radiography Definition: "QC refers to the set of routine technical procedures that ensure radiographic equipment, materials, and processes consistently produce high-quality images with minimal radiation exposure." Objectives of QC: Maintain optimal image quality (contrast, resolution, noise). Detect equipment malfunctions early (e.g., tube leakage, calibration drift). Minimize patient dose by reducing retakes. Ensure compliance with safety standards (e.g., AERB, ICRP).

7. Key QC Tests in Radiography Test Category Examples Frequency Equipment Performance kVp/mA accuracy, timer consistency, beam alignment Monthly/Annual Image Receptors CR/DR plate scratches, ghost image checks Weekly Processor Quality Sensitometry (if using film) Daily Viewing Conditions Monitor calibration (DICOM GSDF) Quarterly

8. Common QC Tools & Devices Ionization chambers (for dose measurements). Pinhole cameras (focal spot size evaluation). Test objects (e.g., Leeds TOR/CDR for resolution). Densitometers (for film processing consistency).

9. Why QC Matters Patient Safety: Prevents overexposure due to equipment errors. Cost Savings: Reduces repeat examinations and wasted resources. Regulatory Compliance: Mandatory for accreditation (e.g., NABH, ISO 9001).

10. QC Tests & Procedures in Radiography 1. Daily/Weekly QC Checks Purpose: Monitor consistency in imaging and processing. Visual Inspection: Check X-ray tubes, cables, and detectors for damage. Ensure cleanliness of cassettes/DR detectors. Darkroom (if using film): Clean processor rollers. Check chemical levels and temperature. Laser Printer (if applicable): Verify uniformity and artifact-free prints.

11. 2. Equipment Calibration Tests Purpose: Ensure accurate exposure parameters. kVp and mA Accuracy: Use a kVp meter to verify output vs. selected settings. Measure mA linearity across different settings. Timer Accuracy: Test short exposure times (e.g., 0.01s–0.1s) with a spinning top test. Beam Alignment & Collimation: Light field vs. radiation field alignment (should match within ±2% of SID). Collimator centering test (using a star pattern tool).

12. 3. Image Receptor & Processing Checks Purpose: Maintain digital/film image quality. CR/DR Plates: Erase ghost images regularly. Check for scratches or delamination. Sensitometry (for film processors): Daily sensitometric strips to monitor density, contrast, and base fog. Detector Uniformity (for DR): Acquire a blank image to check for dead pixels or uneven sensitivity. 4. Spatial Resolution & Contrast Tests Purpose: Evaluate diagnostic capability. Resolution Test Tools: Line pair phantoms (e.g., 2–5 lp /mm for general radiography). Low-Contrast Detectability: Use a contrast-detail phantom (e.g., CDRAD or Leeds test objects).

13. 5. Repeat Image Analysis Purpose: Identify common causes of retakes. Track reasons (e.g., positioning errors, exposure inaccuracies). Calculate repeat rate (goal: <5% for most departments). 6. Radiation Output Monitoring Purpose: Ensure patient and staff safety. Dose Area Product (DAP) meter checks. Half-Value Layer (HVL) test (verifies beam filtration).

14. Quality Assurance (QA) in Radiography 1. Definition of QA: "A systematic approach to ensure consistent, high-quality diagnostic imaging while minimizing risks to patients and staff." Key Goal: Prevent errors rather than detect them (proactive vs. reactive).

15. 2. Scope of QA in Radiography: Equipment: Regular maintenance, calibration, and performance checks. Personnel: Training, competency assessments, and continuing education. Processes: Standardized protocols for imaging, reporting, and patient handling. Outcomes: Monitoring diagnostic accuracy, repeat rates, and patient dose audits.

16. 3. Components of a QA Program: Policies & Procedures: Documented protocols for each exam type (e.g., chest X-ray, mammography). Equipment Management: Scheduled QC tests (e.g., kVp accuracy, beam alignment). Patient Dose Optimization: Follow ALARA ( As Low As Reasonably Achievable ) principles. Audits & Feedback: Review repeat rates, radiologist reports, and patient complaints.

17. 4. Regulatory Standards: International: IAEA Safety Standards, ISO 9001. National:TAEC

18. 5. QA vs. QC in Radiography (Visual Comparison): QA (Quality Assurance) QC (Quality Control) System-focused (big picture) Tool/equipment-focused Long-term improvement Short-term verification Involves management & staff Performed by technicians

19. 6. Benefits of QA: Patient Safety: Reduces unnecessary radiation exposure. Cost Savings: Fewer retakes, extended equipment lifespan. Reputation: Enhances trust in diagnostic results. 7. Challenges: Resource-intensive (time, cost, training). Resistance to change among staff.

20. Components of a Quality Assurance (QA) Program in Radiography 1. Personnel Training & Competency Initial & Continuing Education: Radiographers, radiologists, and technicians must undergo regular training. Updates on new technology (e.g., AI in imaging, DR/CR systems). Competency Assessments: Periodic evaluations (e.g., image positioning, dose optimization). Certification renewals

21. 2. Equipment Maintenance & Monitoring Scheduled QC Tests: Daily/Weekly: X-ray tube calibration, collimation checks. Monthly/Yearly: Full system audits by medical physicists. Preventive Maintenance: Servicing of X-ray generators, detectors, and PACS workstations. 3. Standardized Imaging Protocols Optimized Exposure Factors: kVp , mA, and time settings tailored to patient size and exam type. Procedure Manuals: Documented protocols for common exams (e.g., chest X-ray, pediatric imaging).

22. 4. Image Quality & Repeat Analysis Reject Film/Image Analysis: Track reasons for repeats (e.g., positioning errors, artifacts). Implement corrective actions (e.g., retraining, protocol adjustments). Regular Audits: Compare image quality against standards (e.g., ACR criteria). 5. Radiation Safety & Dose Management ALARA Compliance: Ensure doses are As Low As Reasonably Achievable . Dose Tracking Systems: Software monitoring patient exposure (e.g., DICOM dose reports).

23. 6. Documentation & Record Keeping QA Logs: Records of QC tests, maintenance, and corrective actions. Regulatory Compliance Files: AERB, FDA, or MQSA inspection reports. 7. Patient & Staff Feedback Surveys & Reporting Systems: Patient satisfaction (e.g., waiting time, comfort). Staff input on workflow challenges.

24. 8. Continuous Improvement Regular QA Meetings: Review incidents, updates, and new best practices. Benchmarking: Compare performance with other departments or national standards.

25. Differences Between QC and QA 1. Definition QC : Reactive process focused on detecting defects in equipment, images, or procedures. Example: Checking X-ray machine calibration or image artifacts. QA : Proactive process focused on preventing defects through systemic improvements. Example: Implementing standardized protocols or staff training programs.

26. QC QA Technical checks (e.g., kVp accuracy, image contrast) Process optimization (e.g., workflow, policies) Equipment-specific System-wide Short-term (daily/weekly tests) Long-term (continuous improvement)

27. 3. Key Activities QC Activities: Daily calibration checks. Repeat image analysis. Monitor radiation output. QA Activities: Auditing departmental performance. Updating imaging protocols. Staff competency assessments.

28. 4. Goal QC : Ensure consistency in equipment and image quality. QA : Ensure overall excellence in radiographic services.

29. Importance of QA/QC in Radiography 1. Ensures Patient Safety Minimizes Radiation Exposure: QC checks ensure equipment delivers the correct dose (ALARA principle: As Low As Reasonably Achievable ). Prevents overexposure due to faulty machines or incorrect settings. Reduces Errors: QA programs standardize protocols to avoid mistakes (e.g., wrong patient, incorrect positioning).

30. 2. Enhances Diagnostic Accuracy High-Quality Images: QC maintains optimal image clarity, contrast, and resolution. Reduces artifacts (e.g., fogging, scratches) that could mislead diagnoses. Fewer Retakes: Proper QA/QC minimizes repeat exposures, saving time and reducing patient dose. 3. Regulatory & Legal Compliance Meets Standards: Required by regulatory bodies (e.g., AERB, MQSA, ICRP, ISO ). Avoids legal penalties or facility shutdowns. Documentation & Audits: QA ensures records are maintained for inspections.

31. 4. Cost Efficiency Prevents Equipment Downtime: Regular QC detects issues early (e.g., tube failures, calibration drift). Reduces Waste: Fewer repeat exams save film/digital storage and processing costs. 5. Improves Workflow & Staff Confidence Standardized Protocols (QA): Clear guidelines improve efficiency and reduce variability between technologists. Staff Training & Competency: QA programs ensure continuous education, boosting confidence in handling complex cases.

32. 6. Enhances Patient Trust & Satisfaction Faster, Safer Exams: Patients experience fewer delays and retakes. Professional Reputation: Consistent quality builds trust in healthcare providers.

33. Barriers to Effective Quality Management in Radiology 1. Financial Constraints High Costs: Regular equipment calibration and maintenance. Upgrading outdated systems (e.g., analog to digital). Training programs for staff. Budget Limitations: Small clinics may prioritize immediate needs over long-term QA investments. 2. Staff Resistance & Training Gaps Lack of Awareness: Technologists may view QA as an extra burden. Insufficient Training: New protocols require continuous education. Workload Pressure: QA tasks may be neglected during high patient turnover.

34. 3. Technological Advancements Keeping Up with Changes: Rapid evolution of imaging tech (AI, DR, PACS) demands frequent updates to QA protocols. Compatibility Issues: Integrating new software/hardware with existing systems. 4. Regulatory & Compliance Hurdles Complex Standards: Adhering to AERB, MQSA, ISO, or JCI requirements. Documentation Burden: Maintaining logs for audits can be time-consuming.

35. 5. Cultural & Organizational Barriers Lack of Leadership Support: Management may not prioritize QA without immediate ROI. Inconsistent Practices: Variability between departments or shifts. 6. Patient-Related Factors Non-Compliance: Patients may move during exams, affecting image quality. High Demand: Pressure to shorten exam times can compromise QC checks.

36. Overcoming QA/QC Challenges Solutions: Cost Management: Prioritize critical QC tests (e.g., monthly kVp checks). Seek grants or government subsidies for upgrades. Staff Engagement: Workshops to demonstrate QA’s impact on workflow efficiency. Incentivize compliance (e.g., recognition programs). Technology Integration: Use automated QC tools (e.g., AI for image analysis). Standardization: Create clear, department-wide SOPs aligned with regulations.

37. Case Study – Reducing Repeat Rates Through QA/QC Background: Hospital: XYZ Medical Center (300-bed facility) Issue: High repeat/rejection rates (15%) in general radiography, leading to: Increased patient radiation exposure. Delays in diagnosis. Higher operational costs.

38. QA/QC Interventions: Equipment Calibration: Regular checks of kVp , mA, and timer accuracy (monthly QC). Found +10% deviation in kVp in one X-ray tube → recalibrated. Technician Training: Workshops on optimal positioning techniques (e.g., reducing motion artifacts). Standardized exposure protocols for common exams (e.g., chest X-rays). Image Review Audits: Weekly random audits of rejected images to identify recurring issues (e.g., collimation errors).

39. Results (After 6 Months): Metric Before QA/QC After QA/QC Repeat/Reject Rate 15% 5% Patient Dose (Avg.) 1.2 mSv 0.9 mSv Radiologist Satisfaction Low High

40. Key Takeaways: Proactive QA/QC reduced operational costs and improved patient safety . Continuous monitoring is essential to sustain results.

41. Conclusion Key Takeaways: Quality in Radiography ensures diagnostic accuracy , patient safety , and operational efficiency . Quality Control (QC) focuses on technical checks (equipment calibration, image quality tests) to maintain consistency. Quality Assurance (QA) is a systematic approach (policies, training, audits) to improve overall service standards. QA & QC together reduce repeat rates , minimize radiation exposure , and enhance compliance with regulatory bodies (

42. Final Thought: "Quality is never an accident; it is always the result of intelligent effort." – John Ruskin Continuous improvement in radiographic services requires commitment from all stakeholders (technologists, radiologists, administrators). Investing in QA/QC leads to better patient outcomes and long-term cost savings .

43. THANK YOU " Quality is never an accident; it is always the result of intelligent effort." – John Ruskin