Quotation and Invoice form Preparation.pptx

A quotation is a document a seller gives to a buyer that lists the prices, terms, and conditions for goods or services before a sale. It helps the buyer know the cost in advance.An invoice is a document a seller sends to a buyer after a sale. It shows the details of goods or services sold, their prices, total amount due, and payment terms.

1. Quotation and Invoice form Preparation Prepared by : Dr Jenifer Thangam Designation : Assistant Professor

2. Meaning and Purpose Quotation: A document offering price details before sale. Helps customers compare and decide. Invoice: A bill issued after sale showing payment due. Acts as legal proof of transaction.

3. Key Contents Quotation Includes: Seller & buyer details Description of goods/services Price, discounts, validity period Invoice Includes: Invoice number, date Product details, quantity, rate, tax Total amount and payment terms

4. Preparation Steps Quotation Preparation: Collect client requirements Estimate cost Add company details & terms Send for approval Invoice Preparation: Confirm order details Assign invoice number & date Include tax and total amount Send to customer for payment

5. Importance Ensures transparency in transactions Acts as proof for accounting & tax Builds trust with clients Facilitates record keeping and audits