Rationalization-of-Teacher-Workloads-Orientation-Material-DO5-s2024.pptx

Workloads

1. Policy Orientation for DepEd Order No. 005, s. 2024 Rationalization of Teachers’ Workload in Public Schools and Payment of Teaching Overload

2. Context Setting Priming Question Think of an anecdote of a teachers’ workload SESSION 1

3. LEGAL BASES RA 4670 Magna Carta for Public School Teachers 1 2 3 DM 291, s. 2008 CSC Reso No. 080096 provides the working hours of teachers clarifies that teachers are not exempted from an 8-hour workday operationalizes RA 4670 and CSC Reso No. 080096

4. Teacher Working Hours And Workload (DM 291, s. 2008) Teacher Working Hours 8 HOURS 2 HOURS Shall be devoted to teaching-related duties 6 HOURS shall be devoted to actual classroom teaching, advisorship , and/or special assignments lesson plan Action plan Instructional materials Checking of exercises Recording of academic performance Research Seminar Workshop Home visits Coaching Coordination activities Maintenance of school facilities Maintenance of equipment actual classroom teaching Advisorship Special Assignments

5. Reality of a Public School Teacher The workload of a teacher is not only limited to teaching but also includes non-teaching tasks Actual teaching is increasingly being sidelined Teachers want to spend more time with students (PIDS, 2018)

6. 50 Most Common Ancillary Tasks Based on the 2018 Teacher Workload Study

7. Our Hope

8. We will g ive support to teachers to teach better.  We will remove the non-teaching tasks and provide administrative officers in Schools. We will provide adequate manpower complement in Schools , manage teacher’s workload , and compensate for unique school challenges. Sara Z. Duterte-Carpio Vice-President of the Republic of the Philippines Secretary of the Department of Education Note: This presentation material is not for general or public use.

9. Photos from DepEd Philippines Facebook Page THE GOAL OF THE MATATAG AGENDA We aim for Teacher Quality and Teacher Welfare as we firmly believe that the core of quality basic education is a vibrant and quality teaching workforce.

10. Teacher at the Forefront of the MATATAG Agenda Teachers will be given more time for teaching Administrative tasks will be removed from teachers’ workload Teachers will be compensated in actual classroom teaching rendered more than 6 hours Teachers will be compensated in teaching-related assignments designated to them

11. Our Response

12. The Teacher Workload Policies

13. What problem does the policy solve?   How does the policy address the problem?   1. Teachers are overworked.   The Department has been receiving numerous concerns surrounding the workload of teachers and that they are increasingly burdened because of non-teaching tasks.   It protects Teacher Work Hours.   The policies enable teachers to devote their time to teaching.    The Teacher Workload Policies

14. What problem does the policy solve?   How does the policy address the problem?   The Teacher Workload Policies 2. Teachers play numerous roles outside their core mandate.    Studies have shown that the workload of teachers is not only limited to teaching but also to many other non-teaching tasks.   It defines Teacher Workload.   The policies clearly define the responsibilities of School Heads, teachers, and non-teaching personnel. Specifically for teachers, the policies provide the following:    What should be : Tasks mandated to be performed by teachers    What should not be : Tasks that should not be performed by teachers    What can be : Tasks that can be performed by teachers, but are not mandatory 

15. What problem does the policy solve?   How does the policy address the problem?   The Teacher Workload Policies 3. Teachers are not properly  compensated for excess workload   There are no existing policies that guide the teachers in processing their benefits for work rendered beyond the eight-hour workday.  It provides guidelines and processes for the payment of teaching overload.   The policy establishes the procedures, roles of Offices, and documentary requirements for the payment of teaching overload.    

16. OUR ASPIRATION MATATAG na Kaguruan , Lakas ng Kagawaran . Cultivating a more conducive work environment that upholds teacher welfare through rationalizing teacher workload.

17. Key Provisions of DepEd Order No. 002, s. 2024 Immediate Removal of Administrative Tasks of Public School Teachers Priming Question Think of an emoji that would best describe your initial reaction when DO 2 was issued in Jan 2024? SESSION 2

18. Session Objective Session Outline 1 Defining Admin Tasks 2 Responsible for Admin Tasks 3 Implementation Strategies A. HROD Strand B. Support Strategies C. Ways Forward This session aims to provide the participants with a detailed discussion on the key provisions and implementation strategies of DepEd Order No. 002, s. 2024.

19. 1 What are Administrative Tasks? These are tasks related to the effective and efficient operations of schools or programs, projects, and services which are  not directly related to teaching and academic learning . What are considered Administrative Tasks? Administrative Tasks include the following: Personnel Administration; Property/Physical Facilities Custodianship; General Administrative Support; Financial Management; Records Management; and Program Management. Defining Admin Tasks

20. Who are responsible to perform the Administrative Tasks? School Heads  and  non-teaching personnel have the sole responsibility to perform administrative tasks in schools. 2 Responsible for Admin Tasks

21. Personnel & Workload Delineation Consolidation of eSF7 Data Analysis of Esf7 Data Person/s Responsible T asks Administrative Officer II (AO II) Personnel Administration/HR-work Property Custodian - School Facilities - Learning Resources - Laboratory - Library Resources - ICT equipment General Administrative Support Records Management Finance Management - ADAS II and III shall maintain their finance-related functions Shall be included in the strand memo

22. Personnel & Workload Delineation Consolidation of eSF7 Data Analysis of Esf7 Data Person/s Responsible T asks Project Development Officer I (PDO I) Oversee the implementation of the following: School Health Programs (Feeding, Wash in Schools, Adolescent Reproductive Health, Medical-Dental) Gulayan sa Paaralan Program National Drug Education Program Oplan Balik Eskwela & Brigada Eskwela External Partnership (Adopt-a-School and Liason & Special Events) Disaster Risk and Reduction Management Other school-based programs that are not directly related to teaching Shall be included in the strand memo

23. Personnel & Workload Delineation Consolidation of eSF7 Data Analysis of Esf7 Data Person/s Responsible T asks School Head School Procurement - School Head as Head of Procurement Entity (HOPE) - BAC Membership for implementing Units (IUs) shall be given to Head Teachers - Non-IUs shall follow the simplified procedures on the downloading and liquidation of cash advance or shall be assisted by the SDO in procurement activities. 2. School-Based Management 3. School Monitoring, Evaluation, and Adjustment 4. School Improvement Planning 5. Gender and Development 6. Results-based Performance Management System (RPMS)/Performance Management Team Lead 7. School Testing 8. Canteen Management - Teachers can still use the canteen facilities as laboratory for specific learning areas such as TLE. Shall be included in the strand memo

24. Implementation Strategies: Our Perspective STARTING POINT CALL TO RECALIBRATE PROCESSES SHARED RESPONSIBILITY It changes the status quo. For the first time, a firm policy is implemented to bring teachers back to the classroom. It marks the start of efforts to continuously streamline processes, reportorial requirements, implementation arrangements, etc. It challenges both the Central and Field offices to rethink and recalibrate how processes/tasks are executed from one governance level to another. It requires the compliance and collaboration of various offices to ensure success of the policy. 3

25. 1 2 3 4 Request for additional MOOE for schools without non-teaching personnel Request for creation and deployment of school-based non-teaching personnel Rationalization of Teacher Workload Establishment of School Organizational Structure and Staffing Standards Implementation Strategies: HROD Strand A.

26. 1 Request for additional MOOE for schools without non-teaching personnel Schools that cannot be provided services by existing non-teaching personnel, even with the clustering strategy, shall be given additional MOOE Additional MOOE shall be used solely for the hiring of personnel under COS to support the School Head in performing admin tasks >> Status Downloaded additional MOOE to hire 7,062 COS. Implementation Strategies: HROD Strand

27. 2 Request for creation and deployment of school-based non-teaching personnel Fiscal Year AO II PDO I 2020 4,973 - 2021 4,840 - 2022 5,000 - 2023 3,500 1,500 2024 5,000 - TOTAL 23,313 1,500 Implementation Strategies: HROD Strand Inventory of School-based Non-Teaching Personnel

28. Clustering Strategy Parameters: The schools that will form as a cluster should be geographically adjacent and located within the same school district; Schools without existing non-teaching personnel based on the latest Personal Services Itemization and Plantilla of Personnel (PSIPOP) shall be prioritized in the clustering/re-clustering of schools, however, proximity of schools shall still be the primary consideration; and SDOs are reminded to ensure equitable distribution of schools ( with 3 schools at maximum ) per cluster. SDOs shall be responsible in the clustering of schools.

29. 3 Rationalization of Teacher Workload Streamlines teacher workload Clarifies the ancillary tasks of teachers as work incidental to their normal teaching duties Provides the allowed teaching-related assignments Provides compensation for excess teaching hours Implementation Strategies: HROD Strand

30. 4 Establishment of School Organizational Structure and Staffing Standards Mapping of school processes, tasks and activities vis-à-vis required knowledge, skills and attitudes of staffing complement Provides the School Structure and Staffing Standards Considers typology of schools, number of teachers, curricular offering, etc. Implementation Strategies: HROD Strand

31. 1 2 3 4 Streamline Processes Streamline Reportorial Requirements Provide Technical Assistance Explore Partnerships Implementation Strategies: Support Strategies B.

32. Review various issuances providing implementation procedures of various programs Reassess implementation arrangements from CO to Schools by removing redundant procedures, addressing bottlenecks, etc. Reassess the nature of tasks being performed by the School personnel (Note: be mindful of the prescribed teacher workload) 1 Streamline Processes Implementation Strategies: Support Strategies

33. DepEd issuances must clearly state the reports that need to be submitted Provide templates and clear instructions on how to accomplish the forms/reports Automate the reports and mechanism for submission, if possible Limit the reportorial requirements No duplication of datasets Repository of available data to avoid multiple requests Avoid short-notice requests for data 2 Streamline Reportorial Requirements Implementation Strategies: Support Strategies

34. Orient Schools Assist Schools with their common concerns and issues 3 Provide Technical Assistance Implementation Strategies: Support Strategies

35. Provide opportunities to collaborate with private groups and individuals, civil society organizations, and other groups, as may be applicable, and subject to applicable DepEd issuances. 4 Explore Partnerships Implementation Strategies: Support Strategies

36. STARTING POINT CALL TO RECALIBRATE PROCESSES SHARED RESPONSIBILITY It changes the status quo. For the first time, a firm policy is implemented to bring teachers back to the classroom. It challenges both the Central and Field offices to rethink and recalibrate how processes/tasks are executed from one governance level to another. It requires the compliance and collaboration of various offices to ensure success of the policy. ASSESS ALIGN ADOPT Assess the implications of the policies Streamline processes Reduce reportorial requirements Make it easier for the schools to implement without sacrificing outputs and outcomes Adopt recalibrated processes Provide technical assistance to schools Implementation Strategies: Ways Forward

37. Key Provisions of DepEd Order No. 002, s. 2024 Immediate Removal of Administrative Tasks of Public School Teachers Process Check SESSION 2

38. Mechanics Within your Region/Group, discuss the following: What are the immediate effects of the issuance of DO 2, s. 2024? What challenges have been encountered in the implementation of DO 2? What mechanisms/steps have you undertaken in response to the identified challenges? Aside from the implementation strategies discussed during the presentation, are there any other action steps or strategies in your Region that have helped in the implementation of DO 2?

39. Key Provisions of DepEd Order No. 005, s. 2024 Rationalization of Teachers’ Workload in Public Schools and Payment of Teaching Overload Priming Activity True or False. Based on DO 5, write  if true and  if false. SESSION 3

40. Republic Act No. 4670, also known as the Magna Carta for Public School Teachers, provides for the teaching hours of teachers. True.

41. Teachers are exempt from the eight-hour workday. False.

42. Public school teachers are required to render eight (8) hours of work inside the school premises. False.

43. All work performed beyond the regular work hours shall be compensated. False.

44. According to the Magna Carta for Public School Teachers, eight (8) hours shall be devoted to actual classroom teaching. False.

45. Any teacher may be required to render more than six hours but not exceeding ten hours of actual classroom teaching a day upon payment of additional compensation. False.

46. The maximum hours of teaching overload per day is two (2) hours. True.

47. Teachers-in-Charge (TIC) are considered as school heads. True.

48. Only schools with Teacher Shortage can be eligible for Teaching Overload Pay. False.

49. Coaching & Mentoring duties of a Master Teacher is equivalent to one (1) hour of teaching load. False.

50. Session Objective Session Outline 1 Teacher Work Hours 2 Teacher Workload Teaching Load Teacher Ancillary Tasks Teaching-Related Assignments 3 Teaching Overload This session aims to provide the participants with a detailed discussion on the key provisions of DepEd Order No. 005, s. 2024 including the parameters and standards.

51. SALIENT FEATURES 1. Protects teacher work hours 2. Defines teacher workload 3. Establishes standards and processes for additional compensation of teachers 4. Provides the roles and responsibilities per Governance Level Remember the salient features.

52. SALIENT FEATURES 6 HOURS Actual Classroom Teaching 2 HOURS Teacher Ancillary Tasks Teachers are required to render 8 hours of work per day. In completing the 8 hours: Actual Classroom Teaching Teacher Ancillary Tasks 6 hours (at most) 2 hours Protects Teacher Work Hours 1

53. Legal Bases Section 13, RA 4670 CSC Reso No. 080096

54. A. Teaching Load B. Teacher Ancillary Task C. Teaching-Related Assignments actual classroom teaching hours or minutes rendered by a teacher. work incidental to the teachers’ normal teaching duties  such as: preparation of lesson plans, checking of exercises and summative tests, etc.  tasks related to teaching and academic learning which support learner development . SALIENT FEATURES Defines Teacher Workload 2

55. A. Teaching Load Teaching Load refers to the actual classroom teaching hours or minutes rendered by a teacher. Teaching Load is commonly interpreted as the number of learning areas or sections/classes that a teacher handles THEN NOW Teaching load shall be based on minutes or hours of actual classroom teaching rendered by a teacher. To ensure consistency in the Magna Carta, we need to specify that teaching load is measured in minutes or hours. PURPOSE OF REDEFINING

56. Teaching Load is not equivalent to number of sessions Name of Teacher: JUAN DELA CRUZ Learning Area Grade Level/Section Time Time Allotment English Grade 4A 7:15-8:15 AM 60 minutes English Grade 4B 8:15-9:15 AM 60 minutes English Grade 4C 9:15-10:15 AM 60 minutes English Grade 4D 10:15-11:15 AM 60 minutes English Grade 4E 11:15-12:15 AM 60 minutes English Grade 4F 1:30-2:30 PM 60 minutes TOTAL TEACHING LOAD 360 minutes/ 6 Hours Teacher Juan is handling how many English sessions? What is the total teaching load of Teacher Juan? 6 sessions 360 minutes

57. Teaching Load is not equivalent to number of sessions Name of Teacher: Maria Santos Learning Area Grade Level/Section Time Time Allotment Values Ed Grade 6A 7:30-8:00 AM 30 minutes Values Ed Grade 6B 8:00-8:30 AM 30 minutes Values Ed Grade 6C 8:30-9:00 AM 30 minutes Values Ed Grade 6D 9:30-10:00 AM 30 minutes Values Ed Grade 6E 10:00-10:30 AM 30 minutes Values Ed Grade 6F 10:30-11:00 AM 30 minutes Values Ed Grade 6G 11:00-11:30 AM 30 minutes Values Ed Grade 6H 1:00-1:30 PM 30 minutes Values Ed Grade 6I 1:30-2:00 PM 30 minutes TOTAL TEACHING LOAD 270 minutes/ 4Hrs30Mins Teacher Maria is handling how many Vales Ed sessions? What is the total teaching load of Teacher Maria? 9 sessions 270 minutes

58. Teaching Load is not equivalent to number of sessions Name of Teacher: JUAN DELA CRUZ Learning Area Grade Level/Section Time Time Allotment English Grade 4A 7:15-8:00 AM 45 minutes English Grade 4B 8:00-8:45 AM 45 minutes English Grade 4C 8:45-9:30 AM 45 minutes English Grade 4D 9:45-10:30 AM 45 minutes English Grade 4E 10:30-11:15 AM 45 minutes English Grade 4F 11:15-12:00 NN 45 minutes NRP Grade 2A 1:00-1:30 PM 30 minutes HGP/Class Advisory Grade 4A 60 minutes TOTAL TEACHING LOAD Teacher Juan is handling how many English sessions? What is the total teaching load of Teacher Juan? 6 sessions

59. A. Teaching Load What are considered part of teaching load? Actual classroom teaching rendered per learning area Class Advising duty - equivalent to 5 Hours per week. Remediation or enhancement classes Teaching Load refers to the actual classroom teaching hours or minutes rendered by a teacher. 6 HOURS Actual Classroom Teaching 2 HOURS Teacher Ancillary Tasks

60. Important Note: Class Advising Duties is an ancillary task which is equivalent to one teaching load 2 HOURS 1 HOUR 5 HOURS Teacher with Class Advising Duties

61. Teaching Load is not equivalent to number of sessions Name of Teacher: JUAN DELA CRUZ Learning Area Grade Level/Section Time Time Allotment English Grade 4A 7:15-8:00 AM 45 minutes English Grade 4B 8:00-8:45 AM 45 minutes English Grade 4C 8:45-9:30 AM 45 minutes English Grade 4D 9:45-10:30 AM 45 minutes English Grade 4E 10:30-11:15 AM 45 minutes English Grade 4F 11:15-12:00 NN 45 minutes NRP Grade 2A 1:00-1:30 PM 30 minutes HGP/Class Advisory Grade 4A 60 minutes TOTAL TEACHING LOAD 360 minutes / 6 Hrs Teacher Juan is handling how many English sessions? What is the total teaching load of Teacher Juan? 6 sessions 360 minutes

62. Important “Any teacher engaged in actual classroom instruction shall not be required to render more than six hours of actual classroom teaching a day, which shall be so scheduled as to give him time for the preparation and correction of exercises and other work incidental to his normal teaching duties.” (Sec 13, RA 4670) . In circumstances where a teacher may not be able to maximize the six (6) hours of teaching load, they may be designated to teaching-related assignments (Sec. V.A.4.2, DO5). In exigency of service where a teacher needs to render more than six (6) hours, this shall be considered teaching overload. (Sec 13, RA 4670).

63. A. Teaching Load Teacher Master Teacher Teacher-in-Charge 6 Hours Teaching Load (at most) 6 Hours Teaching Load (at most) Relieved of Teaching Duties. However, in the exigency of service, TIC may be given teaching load on the condition that all teachers have maximum of 2 hours of teaching overload.

64. In Assigning Teaching Load REMEMBER Teachers are expected to work for 8 hours each day, of which they'll spend 6 hours at most for teaching. CONSIDER Enrollment, Classroom Availability, Teacher Specialization PREPARE eSF7 (School Personnel Assignment List and Basic Profile)

65. A. Teaching Load B. Teacher Ancillary Task C. Teaching-Related Assignments actual classroom teaching hours or minutes rendered by a teacher. work incidental to the teachers’ normal teaching duties  such as: preparation of lesson plans, checking of exercises and summative tests, etc.  tasks related to teaching and academic learning which support learner development . SALIENT FEATURES Defines Teacher Workload 2

66. B . Teacher Ancillary Tasks There is no clear definition of an ancillary task of a teacher. Commonly interpreted as anything outside teaching. THEN NOW Teacher-ancillary tasks centers around activities which support the teaching and learning process. Further, these are done in the remaining two (2) hours of the required eight-hour workday and are not considered as teaching load. To streamline teachers’ tasks that are considered incidental and must be performed within the 2 hours. PURPOSE OF REDEFINING

67. B . Teacher Ancillary Tasks Definition Teacher Ancillary Tasks refer to work incidental to teachers’ normal teaching duties. These tasks support the teaching and learning process Considered as tasks applicable to all teachers

68. Important Consolidation of eSF7 Data Analysis of Esf7 Data Section 2.C of DO 16, s. 2009 shall remain in effect, stipulating that teachers who have rendered six (6) hours of actual classroom teaching, duly reflected in their daily time records (DTR), shall be deemed to have completed the required daily working hours. They must not be considered undertime and must not be subject to salary deductions. The official log-in and log out of teachers should be reflected in the DTR, duly approved by the School Head. The DTR should also reflect that they have completed 6 hours of teaching load. If the teacher has decided to leave the school premises in between official work hours , the teacher shall register in the logbook or accomplish a locator slip . They shall indicate the reason for going outside the school premises in relation to the performance of their ancillary tasks.

69. B. Teacher Ancillary Tasks Curriculum Planning Preparation of lesson plans/daily lesson logs Action research Attendance to Learning Action Cells (LAC) Sessions Curriculum Delivery and Pedagogy Preparation of instructional aids and materials Checking and recording learners’ attendance and participation Classroom management Assessment of Learner’s Progress Checking of exercises and summative test Recording of academic performance result Grading learners’ performance or achievement Homeroom Guidance and Management Class advising duties Periodic reporting of attendance Preparation and submission of report card and other school forms Conference with parents and home visits when necessary Coaching and mentoring duties of Master Teachers are considered as ancillary task.

70. B . Teacher Ancillary Tasks Work Hours Ancillary Tasks must be performed within the 2 HOURS that complete their 8-Hour Workday It can be done within and outside school premises. No documents/MOV shall be required when ancillary tasks are performed outside school premises.

71. B . Teacher Ancillary Tasks Additional Compensation ONLY Conferences with Parents and Home Visitation (ALL TEACHERS) and Coaching/Mentoring (for Master Teachers only) performed outside the regular work hours shall be compensated through VSC . Process for the grant of VSC shall be discussed separately. Why is it that only conferences with parents and home visitation and coaching/mentoring duties of master teachers are compensated? These tasks cannot be performed during class hours; and DepEd is firm in abiding with the policy on no disruption of classes . Also, this is in consideration of the availability of parents/guardians. For MT, coaching/mentoring is an additional ancillary task on top of the other ancillary tasks needed to be performed within the  2 hrs. 

72. In Accomplishing Teacher Ancillary Tasks REMEMBER Teachers are expected to work for 8 hours each day, of which they'll spend 2 hours for teacher ancillary tasks. These can be performed within or outside school premises. CONSIDER Class Program of Teachers should be scheduled in a way that teachers have ample time for teacher ancillary tasks. PREPARE

73. A. Teaching Load B. Teacher Ancillary Task C. Teaching-Related Assignments actual classroom teaching hours or minutes rendered by a teacher. work incidental to the teachers’ normal teaching duties  such as: preparation of lesson plans, checking of exercises and summative tests, etc.  tasks related to teaching and academic learning which support learner development . SALIENT FEATURES Defines Teacher Workload 2

74. C. Teaching-Related Assignments Teachers are commonly assigned/designated to different roles with varying nature of tasks. THEN NOW Teaching-related assignments shall be limited to those that are related to teaching and academic learning which support learner development. To streamline tasks that can be assigned to teachers to continuously protect their work hours and workload. PURPOSE OF REDEFINING

75. Definition Teaching-related assignments refer to tasks related to teaching and academic learning which support learner development. These tasks are performed by teachers in consideration of their professional expertise and experience . These Assignments should be anchored in the School Improvement Plan (SIP). Designation of teachers must be enabled by a designation order duly signed by the SDS. C. Teaching-Related Assignments

76. C. Teaching-Related Assignments A. SCHOOL COORDINATOR B. TRAINER/ADVISER C. CHAIRMANSHIP Reading/Literacy and Numeracy Research Special Needs Education (SNED) Information, Communication, and Technology Guidance and Advocacy Inclusive Education (as may be applicable)  School Paper Sports Development Programs Supreme Elementary Learner Government (SELG)/Supreme Secondary Learner Government (SSLG) Grade level Learning Area

77. Task Consolidation of eSF7 Data Analysis of Esf7 Data A. SCHOOL COORDINATOR T asks Reading/Literacy and Numeracy Research Special Needs Education Information, Communication, and Technology Guidance and Advocacy Inclusive Education (as may be applicable) Oversees reading/ numeracy program interventions Prepares materials or reportorial requirements Oversees research program of the school Coordinates with SNED Teacher or teacher handling SNED classes Prepares reportorial requirements Oversees ICT program of the school, i.e. EDTECH Provides technical assistance to Teachers in the use of ICT equipment Oversees referral system for learners in need of counseling Oversees Career Advocacy programs Coordinates with IPED, ALIVE, ALS Teachers or teachers handling such classes Prepares reportorial requirements Note: Infrastructure Management shall be excluded from their responsibilities

78. Task Consolidation of eSF7 Data Analysis of Esf7 Data B. TRAINER/ADVISER T asks School Paper Adviser Sports Development Programs Supreme Elementary and Secondary Learner Government (SELG and SSLG) Grade Level Learning Area Oversees implementation of the School Paper program Trains students Prepares reportorial requirements Oversees implementation of the Sports Development Program Trains athletes Prepares reportorial requirements Oversees the Learner Government program of the schools Advises the SELG and SSLG pertaining to their programs Prepares reportorial requirements Coordinates with class advisers of their assigned of their assigned Grade Level Facilitates activities of the concerned grade level Oversees the programs related to the concerned learning area C. CHAIRMANSHIP T asks

79. Work Hours As a general rule, performed on top of the teacher ancillary tasks. C. Teaching-Related Assignments Additional Compensation Shall be compensated through VSC when performed outside the regular work hours Process for the grant of VSC shall be discussed separately.

80. In Designating Teaching-Related Assignments REMEMBER Identify the teaching-related assignments based on the SIP and AIP Designate teachers to these teaching-related assignments CONSIDER Specialization of Teachers Workload of Teachers Requirements of DepEd as provided in other policies PREPARE Designation Order

81. Designation Process Consolidation of eSF7 Data Analysis of Esf7 Data School Head Teachers School Head Teachers School Head OSDS Beginning of the SY Based on the Identified needs in the SIP/AIP, identify the Teaching-Related Assignments that need to be designated to teachers. Define the Scope of Responsibilities Define the number of teachers to be designated Identifies the teachers to be designated with consideration on workload and specialization Concurs to their designation and scope of duties and responsibilities Prepares and submits the designation order to the Office of the SDS for approval Approves the designation order and returns original copies to schools, while another copy is retained with the SGOD. School Planning Preparation and Submission of Designation Order Approval of Designation Order

82. Teaching Overload Teaching Overload is usually misinterpreted and often confused with overtime. Teaching Overload shall refer to the excess in the six (6) hours of actual classroom teaching rendered by the teacher. To ensure consistency in the Magna Carta. THEN NOW PURPOSE OF REDEFINING 3

83. Teaching Overload 6 HOURS Actual Classroom Teaching 2 HOURS Teacher Ancillary Tasks MAX OF 2 HOURS Teaching Overload Hours rendered as actual classroom teaching in excess of the six (6) hours in a day shall be counted as teaching overload and shall be paid by teaching overload pay. 3

84. Teaching Overload PARAMETERS Should be in excess of the six (6) hours of actual classroom teaching in a day Maximum of 2 hours of teaching overload per day Only actual classroom teaching, class advising duty, and remediation/enhancement classes are paid by teaching overload As a general rule, schools with shortage are eligible for teaching overload pay. However, tasks requiring actual classroom teaching duties whether in-person, distance, or blended, including relieving duties for other teachers, which are beyond the normal teaching hours and affecting vacant periods shall also be considered teaching overload Why is there a limit of 2 hours of teaching overload per day? To ensure the general welfare of teaching personnel 3

85. Key Provisions of DepEd Order No. 005, s. 2024 Process Check SESSION 3

86. Learning Check! Question/Concern Can ancillary tasks be delegated to other school personnel aside from teachers?

87. Learning Check! Question/Concern Share one misconception about the meaning of teaching load and how is it addressed by DO 5?

88. Learning Check! Question/Concern How can a school head practice fair and equitable distribution of workload in situations where teachers do not have a maximum of 6 hours of teaching?

89. Learning Check! Question/Concern Why is it necessary to identify the teaching-related assignments in the SIP?

90. Process for the Payment of Teaching Overload and Grant of VSC SESSION 4

91. Session Objective Session Outline 1 Teaching Overload Pay Parameters Formula Templates 2 Vacation Service Credits This session aims to provide the participants with a detailed discussion on the processes for the payment of teaching overload and grant of VSC, including the templates to be used.

92. SALIENT FEATURES 1. Protects teacher work hours 2. Defines teacher workload 3. Establishes standards and processes for additional compensation of teachers 4. Provides the roles and responsibilities per Governance Level Let’s Review the Salient Features!

93. Forms of Additional Compensation A. Teaching Overload Pay Granted ONLY for teaching load in excess of the six (6) hours per day SALIENT FEATURES Establishes Standards and Processes for Additional Compensation B. Vacation Service Credits Granted for ancillary tasks (conference with parents and home visitations and coaching & mentoring) and teaching-related assignments performed beyond the regular work hours 3

94. A. Teaching Overload Pay 1 2 Parameters Formula Provides important notes on the payment of teaching overload Provides the details on how to compute for teaching overload and sample computation

95. A. Teaching Overload Pay Parameters: Shall be at least twenty-five percent (25%) of a teacher’s regular remuneration Payment of teaching overload shall be made on a quarterly basis (Fiscal Year) Shall be sourced from the General Appropriations Act (GAA) specifically for the purpose of Teaching Overload pay In the event of insufficiency of funds, teaching overload hours shall be converted to earned VSC.

96. A. Teaching Overload Pay To determine the Total Teaching Overload Hour/s for the Month , the teaching overload hour/s per week shall be added. See example below: 7 Week 1 + 10 Week 2 + 5 Week 3 + 0.75 Week 4 = 22.75 Teaching Overload Hours In computing for the payment of Teaching Overload, the formula below shall be used: Teaching Overload Pay = Total Teaching Overload Hours x PHTR Prime Hourly Teaching Rate

97. A. Teaching Overload Pay Where, AR = Annual salary rate of each teacher proposed to be paid overload W = Total teaching hours (This is computed at 40 hours/week multiplied by 40 weeks or 1,600 hours.) T = 1.25 or 125% of the teacher’s remuneration for services in excess of 6 hours actual teaching per day but not more than 2 hours. PHTR = X T = X 1.25 = 0.000781 X AR AR W AR 1600 To determine the PHTR , the formula below shall be applied:

98. A. Teaching Overload Pay AR = Monthly Basic Salary x 12 months = Php 27,000 x 12 months Php 324,000.00 The AR of the teacher shall first be computed as follows: PHTR = 0.000781 x AR = 0.000781 x Php 324 000.00 Php 253.04 The PHTR shall be computed as follows:

99. A. Teaching Overload Pay Teaching Overload Payment = Total Teaching Overload Hours/s for the Month x PHTR = 22.75 hours x Php 253.044 Php 5,756.75 Finally, for the amount that shall be paid to the teacher, the formula shall be applied: The total teaching overload pay of a public school teacher shall not exceed 50% of his/her basic salary for the year.

100. A. Teaching Overload Pay REQUIREMENTS PROCESSING OF PAYMENT BUDGET UTILIZATION REPORTING SCHOOL SDO- Personnel Unit SDO- Finance Unit SDO- Personnel Unit RO- Personnel Unit 3- 5 Days 3- 5 Days 3- 5 Days Every quarter after disbursement of Teaching overload pay Upon receipt of reports from RO Shall prepare the list of teachers eligible for teaching overload pay Shall check and validate the submitted documents and prepare the payroll Shall process the disbursement of teaching overload pay to teachers Shall prepare the budget utilization report for submission to RO Shall consolidate the budget utilization report for submission to CO Documentary Requirements: DTR, Endorsement Memo, List of Teachers with Teaching Overload Pay Process Flow SUBMISSION OF

101. Immediately after end of the quarter 3- 4 days 1 day Submit the DTR to the Office of the School Head Identify Teachers with teaching overload pay based on parameters: In excess of the required 6 hours of teaching load Maximum of 2 hours per day Should be either actual classroom teaching, class advising, remediation, or enhancement classes Prepare the list of teachers with teaching overload pay and other documentary requirements Endorsement Memo addressed to the SDS through SDO- Personnel Unit List of Eligible Teachers with Teaching Overload DTR of eligible teachers Submit all documentary requirements to the SDO- Personnel Unit IMPORTANT : Schools must ensure completeness and accuracy of documents before submission to SDO to avoid delays in the processing of payment 1. Submission of Requirements TEACHERS SCHOOL HEAD SCHOOL HEAD/NON- TEACHING PERSONNEL Teaching Overload Pay A.

102. 3- 5 days 3- 5 days Receive documents from the Schools Check completeness of documentary requirements Endorsement Letter List of Eligible Teachers with Teaching Overload Pay DTR of teachers Validate accuracy of submitted documents Based on parameters for teaching overload Prepare consolidated payroll of teachers with teaching overload pay Check completeness of documentary requirements such as: Payroll Disbursement Voucher Recompute accuracy of the payroll Process the payroll and disburse payment to teachers in accordance with processes in the SDO SDO- FINANCE UNIT 2. Processing of Payment SDO- PERSONNEL UNIT Teaching Overload Pay A.

103. Every quarter after disbursement of Teaching overload pay Upon receipt of documents from the SDO Prepare the budget utilization report for submission to the RO. Report must include: Total Teaching Overload Hours Estimated Amount to be paid Actual Teaching Overload Pay received by teachers VSC granted in case of insufficient funds Secure approval of the report from the SDS Submit to RO- Personnel Unit Consolidate the budget utilization reports submitted by the SDOs Check completeness and accuracy of the report Secure approval of the report from the RD Submit to CO- OUHROD/BHROD 3. Budget Utilization Reporting SDO- PERSONNEL UNIT RO- PERSONNEL UNIT Teaching Overload Pay A.

104. B. Vacation Service Credits Parameters: The following are eligible for Vacation Service Credits (VSC) under DO 5, s. 2024, provided that these are performed outside the regular work hours of teachers.   Conferences with Parents & Home Visitations of Teachers Coaching & Mentoring duties of a Master Teacher Teachers designated to teaching-related assignments Eight (8) hours of services = at least 1.25 VSC Teachers are required to seek an authority from the School Head before rendering work beyond regular work hours. Teachers must submit an individual accomplishment report.

105. B. Vacation Service Credits Process Flow TEACHERS SCHOOL HEAD SDO Personnel Unit Before The teachers shall submit an accomplished form requesting for authority to render work beyond regular work hours , specifying the following   Name and Position Date and Time Purpose Justification The School Head upon submission of documents shall validate the request of the teachers based on the following:   Necessity Urgency Workload of Teachers   N/A After Teachers shall submit an Individual Accomplishment Report providing the following Actual Date Actual Hours Rendered Accomplishments/ Outputs Upon submission of teachers, the School Head shall approve the Individual Accomplishment Report of Teachers.   The School Head shall submit the following documentary requirements: Approved Designation Order of Teachers Authority to Render Work Beyond Regular Work Hours Individual Accomplishment Report DTR Receive documents from the Schools Check completeness of documentary requirements Validate accuracy of submitted documents Compute for the equivalent VSC Prepare a Special Order with list of teachers and the number of earned VSC, for approval/signature of the SDS Record the earned VSC in the Employee’s Leave Card once special order is approved.

106. As the need arises Upon request of the Teacher Submit an accomplished form requesting for authority to render work beyond regular work hours, specifying the following: Date and Time Purpose Justification Validate the request of the teachers based on Necessity Urgency Workload of Teachers Approves the request of the teachers 1. AUTHORITY TO RENDER WORK BEYOND REGULAR WORK HOURS TEACHERS SCHOOL HEAD B. Vacation Service Credits

107. Upon completion of Tasks Upon submission of Teachers Upon receipt of request from Schools Submit an Individual Accomplishment Report providing the following: Date Hours Rendered Accomplishments/ Output Approves the Individual Accomplishment Report of Teachers Submit the documentary requirements: Designation Order of Teachers Authority to Render Work Beyond Regular Work Hours Individual Accomplishment Report Receive documents from the Schools Check completeness of documentary requirements Validate accuracy of submitted documents Compute for the equivalent VSC 8 hours of services = 1.25 VSC Prepare a Special Order with list of teachers and the number of earned VSC Record the earned VSC in the Employee’s Leave Card 2. GRANT OF VACTION SERVICE CREDIT (VSC) TEACHERS SCHOOL HEAD B. Vacation Service Credits SDO- PERSONNEL

108. Process for the Payment of Teaching Overload & Grant of VSC Process Check SESSION 4

109. Mechanics Compute for the teaching overload pay based on the following given information: Given: Teacher II, Step 4 ( PhP 30,028.00) Constant for PHTR: 0.000781 Teaching Overload Hours Week Teaching Overload In Minutes Week 1 225 Week 2 225 Week 3 - Week 4 -

110. Answer i . Compute for the Total Teaching Overload Hour/s for the Month 3.75 Week 1 + 3.75 Week 2 + - Week 3 + - Week 4 = 7.5 Teaching Overload Hours PHTR = 0.000781 x AR = 0.000781 x (Php 30,028 x 12) = 0.000781 x Php 360,336 Php 281.42 ii. Compute for the PHTR iii. Compute for the Teaching Overload Pay Teaching Overload Payment = Total Teaching Overload Hours/s for the Month x PHTR = 7.5 hours x Php 281.42 Php 2,110.67

111. Implementation Strategies for DO 5, s, 2024, Rationalization of Teachers’ Workload in Public Schools and Payment of Teaching Overload SESSION 5

112. CENTRAL OFFICE Organize activities to ensure effective and efficient implementation of the policy Monitor and Evaluate compliance of offices with the policy Provide technical assistance to field offices Provide supplementary tools to enhance implementation of the policy Continuously streamline teachers’ tasks and duties RO AND SDO Synergize efforts to support schools in implementing the directions, standards, and processes in the policies SCHOOLS Rationalize workload and functions of school personnel to adopt directions, standards, and procedures of the policies SALIENT FEATURES Roles and Responsibilities 4

113. Organize Synergize Rationalize May-June May – June June-July Key Player: Central Office Key Player: ROs and SDOs Key Player: Schools Prepare the different governance levels by providing the following: Orientation Strand Memorandum Policy Toolkit Frequently Asked Questions Develop Implementation Plan aligned to the general directions of the policy RO and SDO work hand in hand in implementing the Teacher Workload Policy by conducting orientation and providing technical assistance to schools Plan with key school stakeholders in implementing the policy Integrate in the eSF7 the changes in the workload distribution SDO Implementing Team Headed by ASDS Members: SGOD Chief, HRMO Other members can be added Implementation Strategy

114. Monitoring DO 2 & 5 Process Flow Accomplishment and Submission of eSF7 Consolidation of eSF7 Data Submission of Consolidated eSF7 Data Analysis of eSF7 Data SCHOOL Until the 4 th Friday from the opening of classes Accomplishes and submits to the SDO its eSF7 with verified class program and personal information Before submission, school personnel shall verify the accuracy of their: Personal Information Workload SDO-SGOD Planning Unit SDO consolidates eSF7 from schools and checks for completeness of school data SDO-SGOD Planning Unit SDO submits the Division Consolidator Report to the Central Office through the BHROD-School Effectiveness Division Regional Office RO monitors the complete submission of all SDO’s CO BHROD-SED Starts on the 13 th week from the opening of classes Central Office consolidates, cleans, and analyzes eSF7 data Central Office reports the results of analysis by end of Fiscal Year Starts of the 5 th week until the 12 th week from the opening of classes (8 weeks) Monitoring of Submission

115. Q & A

116. Is teaching overload pay only for schools with teacher shortage? As a general rule, only schools with teacher shortage according to the planning parameters are eligible for teaching overload pay. However, schools with artificial shortage (relieving duties for other teachers) may also avail of this .

117. Are teachers doing home visitations eligible for teaching overload pay? Yes, home visitation is considered ancillary task and shall be granted with VSC provided it is performed beyond the regular work hours. 117

118. Those using biometrics, what shall be indicated when a teacher leaves the school after six hours? The reckoning is not six (6) hours of stay in the school but six (6) hours of actual teaching . If the six hours of actual teaching has been completed, the teacher may leave the school to do ancillary tasks outside the school and the actual time the teacher leave the school is still what to be indicated in the biometrics. Further details on this will be included in the strand memo for issuance from BHROD – Personnel Division. 118

119. How about teachers who were designated as SGC-Designated Chairman and Secretary, would it fall under Teacher-related assignments? SGC and SBM membership is not a teacher-related assignment as defined in DO 005, s. 2024. They are committee membership in nature and they are inherent duties of the personnel/teacher as member of DepEd. (To be clarified in a strand memorandum from BHROD) 119

120. Is teaching overload pay taxable? - Yes, same as overtime pay. In the template, it is not reflected but the deduction shall be done by the personnel unit of the division. 120

121. Per DO 53, s. 2003, the granting of VSC is limited to 15 days in a year. How about the teaching overload that is converted to VSC, will that be covered by the limitation? VSC from teaching overload is on top of the 15 days maximum grant per DO 53, s. 2003. However, the grant of VSC to other eligible services under the same Order remain in force. (A strand memo shall be released on this matter) 121

122. Is the AO II authorized to be the signatory in the finance transactions? Per KRA, they are just to assist the school heads 122

123. How about the participation of teachers in LGU activities, will they be granted VSC? Per Magna Carta , the agencies utilizing the services of teachers shall pay the additional compensation Per DepEd Order 008, s, 2023 – “teachers have the option to say no to invitations to community events”, and “they are not allowed to engage in community service or extracurricular activities during school hours”. 123

124. Are ALS Teachers entitled to teaching overload pay? As of now, there is an interim agreement between ALS and BHROD that the flexible teaching of ALS teachers has already being paid through the hazard pay. However, only those regular teachers in SHS handling ALS are eligible for teaching overload pay. 124

125. Who will implement the DepEd PPAs that were cascaded to schools? The PDO I and other non-teaching personnel with the direction of the school head. The involvement of teachers shall be related to their teaching duties as class advisers. 125

126. On taking the BMI, will this be the task of the teachers or nurses? If there is available nurse assigned in the school, he/she may take the BMI. But if BMI taking is related to and part of the implementation of the curriculum especially in health and PE, then teachers shall do it. 126

127. How about those having daily flag ceremonies, are the teachers required to go to school even if their first period is 9 am? Per RA 8491, all government employees are required to attend the flag ceremony every Monday and flag lowering every Friday afternoon. A strand memo will further clarify those having daily flag ceremonies. 127

128. How about BAC designations? IU’s have non-teaching personnel that may compose the BAC. However, to non-IU’s, there is a proposal to streamline the procurement and liquidation process that may no longer involve the teachers. A strand memo from the Finance Division shall be issued to clarify this. 128

129. Is moonlighting allowed for teachers? If the eight (8) hours is completed and permitted by the SDS. 129

130. Can a class be dismissed at 3pm or earlier when there is no more classes for that section? Yes, it depends on the class programming. 130

131. In case a teacher met an accident while rendering ancillary task outside the school, can he/she still avail of the ECC benefits? Yes. The ECC covers the travel from school to work vice versa. However, it would be risky if it has been rendered in the mall. 131

132. How about if the teacher has vacant in between subjects and decided to render his ancillary service outside the school, what shall be the process? A locator slip and/or logbook shall be accomplished by the teacher indicating the purpose and the place where the services shall be rendered. 132

133. How about teachers who are designated as OIC-Head Teacher of a department (school-based), what category of task will that be included? Considered as Teacher-related assignments as coordinator/chairman. 133

134. Ways Forward

135. Ways Forward Know the policy Plan out with teachers/stakeholders Finalize Teacher Loading in eSF7 Monitoring of Policy Implementation Continuous Feedback