Report writing for class XI & XII

Report Writing one of the sections from Advanced Writing Skills for Class XI & XII CBSE syllabus. Here News paper Report Magazine Report and Assembly Reports are discussed by Sri M Prahallada PGT English of NVS Centre of Excellence, Bagalur, Bangalore Urban district.

1. ADVANCED WRITING SKILLS
FOR
Senior Secondary Schools
REPORT WRITING
Presented by
M PRAHALLADA
PGT ENGLISH
CENTRE OF EXCELLENCE
BANGALORE
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
1

2. What is a Report?
Areportisaformalcommunicationwritten
foraspecificpurpose,conveying,authentic
informationtoawelldefinedaudienceina
completelyimpartialandobjectivemanner.
Writteninaconventionalorusableform,it
describestheproceduresfollowedinthe
collectionandexaminationofdata,analyses,
thefactscollected,derivesconclusionsfrom
them,andgivesrecommendations,if
necessary.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
2

3. A written or spoken account of an
event, especially one that is published
or broadcast.
(Oxford Advanced Learner's Dictionary)
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
3

4. Types of Reports
News Paper Report
Magazine Report
Assembly Report
Factual Report –Describing a place
Factual Report-Describing a Research
Factual Report-Describing an enquiry
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
4

5. Characteristics of a Report
Brief
Simple
Factual
Unbiased
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
5

6. Characteristics of Good News Report
•Brief-Why:News paper has to cover so many
areas and so much of News, hence it requires
lot of space, so you need to brief in reporting.
•Factual:only what you could see, what is
authentic, you cannot sit on judgement. Only
facts, no fiction
•Descriptive:Use more adjectives so that you
can describe the event effectively & efficiently.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
6

7. •Use simple language: News paper is meant for
all people from President to Peon, so you
should reach everyone.
•No technical terminology/ Jargon: it is read by
even a layman, he must be able to
understand, so no technical jargon.
•Impersonal: avoid using ‘I’ ‘we’, ‘me’. ‘You’etc:
you are not supposed to be biased, nothing
you should take it personal, nor you should be
judgmental.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
7

8. •answer the questions to ‘when’, ‘where’,
‘why’, ‘what’, ‘who’ and ‘how’.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
8

9. •Non Committal:No Personal Responsibility: you
can’t blame anyone nor appreciate anyone. You
can’t take any personal responsibility, nor you can
commit anything to anyone as News Reporter.
•Use more of Passive Voice: by using more passive
structures, you can be non committal, you can
avoid personalization, and you can reduce the
number of words so that you can give more
information. Sometimes subject implied, we need
not have to mention, that’s how we can be brief.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
9

10. Format of News Paper Report
•Layout of New Paper Report
•Catchword:must be attractive, must, catch the
attention of readers, and create curiosity among
readers. It must be very brief and crisp.
•Headlines: Brief, crispy, attractive-Headlines
must be summery of report.
•Byline/ source: the author of the report or from
which agency it has been taken.
•Date and Place of Report: it need not necessarily
the date of event and place of event . Should be
the date and place of reporting.
•
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
10

11. •First paragraph: must be the explanation of
Headlines and catchwords.
•What, where, when, who must be answered in
first paragraph.
•Facts and figures in the following paragraphs.
•Last but one paragraph:Opinion of the Public
•Last paragraph: Opinion of the Press.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
11

12. Placement/Positioning
•Catchword/Headline: Centre it
•Byline: below the headline-Centre it
•Date and Place: Left alignment
•First Paragraph: Make it bold ( If Possible)
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
12

13. A well written report must possess the following traits:
adherence to the specifications of report.
analysis of relevant information;
structuring material in a logical and coherent order;
presentation in a consistent manner according to the
instructions of the report.
making appropriate conclusions that are supported
by the evidence and analysisof the report
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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14. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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15. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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16. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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17. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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18. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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19. TIMES OF INDIA
www.timesofindia.com WORLDS FAVOURITE NEWS PAPER Since 1879
Vol. VI/23-19/2018 24
th
July 2018 Printed at: Bangalore, Chennai, Mumbai,

TRUCK HITS CAR
MINISTER’S SON DEAD
(Staff Reporter)
4
th
May: Bangalore: Sri Appulaswamy the youngest son of Sri
Pappulaswamy the agriculture minister died in an ill-fated accident when his
speedy Skoda SUV car rammed into a heavily loaded granite truck heading
towards DB Pur, near busy GKVK circle around 10.30 am near Yalahanka
today. The car was crushed under the truck.
The ill-fated car was removed from under the giant truck and severely
injured Sri Appulaswamy was immediately rushed to nearby Government
hospital where an emergency operation was performed for cerebral
hemorrhage. At 12.30PM Sri Appulaswamy was declared dead. It was alleged
that Sri Appalswamy was drunk and driving his father’s official car when
accident took place. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
19

20. Sri Pappulaswamy, the agriculture minister who was on his official tour
in flood hit Udupi district was air dashed to Bangalore abruptly cancelling his
tour. His cremation is arranged in his native town Shimoga 400kms from
Bangalore.
The untimely death of the promising youth leader was deeply condoled
by Sri Thappulaswamy the Chief Minister of Karnataka and his cabinet
colleagues.
GKVK circle happens to be busy always and unfortunately there, no
traffic signal is installed despite several accidents. If the same deaf ears are
shown things may go out of control and deaf government may have to pay
heavily. (200)
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
20

21. What did you observe
in this Report?
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
21

22. The headline of this report is short and is not a
complete sentence.
The name of the reporter is followed by date, place and
time of the incident.
The entire report is broken down into many paragraphs.
In the first paragraph, the entire incident is reported in
a gist form. The subsequent two paragraphs mention
the other details related to the incident. The final
paragraph contains the inconsequential details.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
22

23. The whole report is factual.
The entire report is in the third person
and in the passive voice.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
23

24. Let’s analyse the Report in detail
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
24

25. Let’s check
How many
adjectives/Qualifiers
are used
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
25

26. TIMES OF INDIA
www.timesofindia.com WORLDS FAVOURITE NEWS PAPER Since 1879
Vol. VI/23-19/2018 24
th
July 2018 Printed at: Bangalore, Chennai, Mumbai,

TRUCK HITS CAR
MINISTER’S SON DEAD
(Staff Reporter)
4
th
May: Bangalore: Sri Appulaswamy the youngest son of Sri
Pappulaswamy the agriculture minister died in an ill-fated accident when his
speedy Skoda SUV car rammed into a heavily loaded granite truck heading
towards DB Pur, near busy GKVK circle around 10.30 am near Yalahanka
today. The car was crushed under the truck.
The ill-fated car was removed from under the giant truck and severely
injured Sri Appulaswamy was immediately rushed to nearby Government
hospital where an emergency operation was performed for cerebral
hemorrhage. At 12.30PM Sri Appulaswamy was declared dead. It was alleged
that Sri Appalswamy was drunk and driving his father’s official car when
accident took place. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
26

27. Sri Pappulaswamy, the agriculture minister who was on his official tour
in flood hit Udupi was air dashed to Bangalore abruptly cancelling his tour. His
cremation is arranged in his native town Shimoga 400kms from Bangalore.
The untimely death of the promising youth leader was deeply condoled
by Sri Thappulaswamy the Chief Minister of Karnataka and his cabinet
colleagues.
GKVK circle happens to be busy always and unfortunately there, no
traffic signal is installed despite several accidents. If the same deaf ears are
shown things may go out of control and deaf government may have to pay
heavily. (200)( 31 )

M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
27

28. Let’s check
How many
Passive Voices
are used
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
28

29. TRUCK HITS CAR
MINISTER’S SON DEAD
(Staff Reporter)
4
th
May: Bangalore: Sri Appulaswamy the youngest son of Sri
Pappulaswamy the agriculture minister died in an ill-fated accident when his
speedy Skoda SUV car rammed into a heavily loaded granite truck heading
towards DB Pur, near busy GKVK circle around 10.30 am near Yalahanka
today. The car was crushed under the truck.
The ill-fated car was removed from under the giant truck and severely
injured Sri Appulaswamy was immediately rushed to nearby Government
hospital where an emergency operation was performed for cerebral
hemorrhage. At 12.30PM Sri Appulaswamy was declared dead. It was alleged
that Sri Appalswamy was drunk and driving his father’s official car when
accident took place. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
29

30. Sri Pappulaswamy, the agriculture minister who was on his official tour
in flood hit Udupi was air dashed to Bangalore abruptly cancelling his tour. His
cremation is arranged in his native town Shimoga 400kms from Bangalore.
The untimely death of the promising youth leader was deeply condoled
by Sri Thappulaswamy the Chief Minister of Karnataka and his cabinet
colleagues.
GKVK circle happens to be busy always and unfortunately there, no
traffic signal is installed despite several accidents. If the same deaf ears are
shown things may go out of control and deaf government may have to pay
heavily. (200) (09)
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
30

31. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
31

32. Characteristics of Magazine Report
Headline: Brief, Crisp, attractive ( Need not
necessarily be the summery of the Report)
Byline: Name and Designation of the author
Date and Place of Reporting: No need here as
we use it in News Paper Report. Because there
is a big gap of time.
First Paragraph: ( Need not be the explanation
of Headlines)
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
32

33. Just answer what, where, when, who, how
etc.
Follow the logical sequence of the events one
after the other.
Use of Passive structures not compulsory.
Can use first person-can personalise the
report.
Cn conclude with a quotation or a remarkable
statement of the Chief Guest/Speaker etc.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
33

34. Format of a magazine report
i.Heading-A descriptive title which is expressive of the contents
of the report.
ii.Byline-Name of the person writing the report. It is generally
given in the question. Remember, you are not supposed to
mention your personal details in your answer.
iii.Openingparagraph (introduction) –It may include the '5 Ws'
namely, WHAT, WHY, WHEN and WHERE along with WHO was
invited as the chief guest.
iv.Accountof the event in detail-The proper sequence of events
that occurred along with their description. It is the main
paragraph and can be split into two short paragraphs if required.
v.Conclusion-This will include the description of how the event
ended. It may include quote excerpts from the Chief Guest's
speech or how did the event wind up.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
34

35. JawaharNavodayaVidyalayaBangalore urban District, recently
organised a science symposium on the topic: 'Effects of pollution
on quality of life'. You are Amit/AmitaRao, editor of the school
magazine. Write a report on the event for your school magazine.
(120 –150 words)
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
35

36. Report on Science Symposium held at JawaharNavodaya
VidyalayaBangalore urban District
-By Amit/ AmitaRao, Editor of the school magazine
A symposium was organised on 15th January 2020 in the school on
the topic "Effects of Pollution on Quality of Life". All the science
students were a part of the elucidative programme. All the guests,
Resource Persons and participants from various schools were
formally invited by Sri S Kannan the Principal of the Vidyalaya. The
symposium was formally inaugurated by Sri N Chandrabhas
Narayanan a senior scientist from JNCASR Bangalore by lighting a
holy lamp and delivered a keynote address alerting the students to
take care of the mother earth.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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37. •Theeventstaredwiththefelicitationoftheguestspeakers.
Thereafter,theparticipantswereespousedbySri.MPGupta.He
acquaintedthemwiththeobjectivesandgoalsoftheworkshop.
TheresourcepersonDr.Vidhyadirajareflectedhisprofound
knowledgeonthetopicandhighlightedhowimportantitistocurb
themenaceofpollution.
•Anexaltingdemonstrationofeffectsofpollutiononourlives
galvanizedtheengrossedparticipants.AfterthelunchbreakDr.
PrafulDatta,ResourcePerson,exhibitedthepossiblestepsthatcan
beundertakenatthepersonalleveltoreducepollution.Itwas
followedbyanothersessiononthebasicconceptbehindpollution
reductionwhichtriggeredtheyoungmindsintothinkinginnovative
ways.
•Aninteractiveconcourseignitedtheinquisitivenessofparticipants.
Theyhavecommittedthemselvescompletelytobringabouta
changeinthesituation.Theinformativeworkshopculminatedwith
avoteofthanksproposedbySriJNBhaskartheheadofthe
ScienceDepartment.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
37

38. You are Jalpita/ Jaldharan active member of the
Animal Lovers Club which works for the welfare of
animals by preventing cruelty to them. Recently
you visited Mahatma Gandhi Animal Care Home.
You were pleasantly surprised to see the good
treatment given to the animals. Write a report in
150-200 words on your visit.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
38

39. Visit to Mahatma Gandhi Animal Care
Home
-Jalpitaclass XII
Animal Lovers Club was recently invited by the
Mahatma Gandhi Animal Care Home for a visit
where an opportunity to oversee the working of
the organisation was given.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
39

40. •It is a home to abandoned pets, rescued animals and the
ones injured on the streets. There were many old animals
as well. It was astounding to see the quality of care the
animals are being given. They have a family-like
environment for them. This helps them to heal faster and
stay happy. The animal home has all the facilities ranging
from well-equipped medical room to a veterinary surgeon.
Regular check-ups of those unwell by a team of veterinary
specialists are carried out. The surroundings are animal-
friendly as well. They are not being ruthlessly kept in cages.
They have green surroundings with enough space for them
to play and nurture.
•Mahatma Gandhi Animal Care Home is doing a mind-
blowing job by understanding and fulfilling the needs of
those who can’t speak for themselves. The experience was
an overwhelming one.
•
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
40

41. M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
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42. Characteristics of Assembly Report
It is rather oral presentation or Reading out:
Address the assembly (Salutation)
Introduce yourself with name, class, section etc.
Explain the Purpose of Presentation.
Explain the theme of the Report.
Follow the logical sequence of the event.
Let language be simple.
No need of forced passive sentences. Can use simple Active
Voices
Can Personalise in there is personal involvement.
Can give logical conclusion.
Close: Thank the people involved and thank the assembly.
M PRAHALLADA PGT ENGLISH NVS CENTRE
OF EXCELLENCE BANGALORE
42