Roster Management Module (RSM)

Matrix Roster Management is about planning and best utilization of workforce and managing the cost of manpower efficiently. It is designed to simplify the process of defining and managing employee duty rosters. It also provides a complete roster plan with the list of employees, their work time and area of work. Moreover, export data field to XML file makes third party payroll integration easy. Matrix Roster Management saves time and cost significantly by placing right people with the right skill at the right job.

1. COSEC ROSTER
MANAGEMENT

2. Roster

3. Presentation Agenda
 Introduction
 Roster Management
 Benefits
 Target Customers
 Key Features
 Reports

4. How Roster Process Works?
Maintaining
Employees
Database
Forecasting &
Budgeting
Employee
Requirement
Forecastin
g &
Budgeting
Assigning
Shifts
Employees
Accept or
Reject Shifts
using ESS
Shift
Acceptance
Workflow
Analysis
Reports
Reports
Allocating
Employee to
Shifts
Employee
Database

5. Roster is a List of Employees Who are Working in an Organization on a
Given Day, Week, or Month
Roster Management is Planning of Workforce
Allocates Right Person to Right Task
Includes Forecasting of Employee Requirements
Includes Budgeting of Employees
What is Roster Management?

6. Matrix Roster Management
Placing Right People with the Right Skill in the Right Place at the Right
Time
Complete list of Employees with their Pay Rates and Work Time
Assign Tasks Depending on Designation and Qualification
Planning by Forecasting Requirements of Employees
Provides Complete Workforce Analysis Reports
Export Data to Third Party Payroll Software's
Roster Module
COSEC PE RSM
COSEC GE RSM
COSEC ME RSM
COSEC LE RSM

7. Benefits of Roster Management
Workforce Planning
Managing Cost of Manpower Efficiently
Improve Overall Productivity of the Organization
Prevent Work Stoppages as all Duties are Assigned
Improve Forecasting and Budgeting
Reduce Administration work

8. Fair, Balanced and Cost Effective Rosters
Shift allocation in Sync with Regional Labor Laws
Fixed and Flexible Shifts
Pay Rate Flexibility Depending on Task Performed
Export Authentic Data to Payroll Software
Amendments and Tracking for Roster when Required
Multi-week Forecasting and Budgeting of Workforce
Various Workforce Analysis Reports in Multiple Formats
Why COSEC Roster Management?

9. Target Customers…
Factory
Aviation HotelHospital
Corporate Restaurant

10. And Many
More.....
Target Customers…
CasinoRetail Super Market

11. Key Features

12. Defines Employment Type like Part Time, Full time, Contract etc.
Saves Time as Employee can be Swapped from One Employment
Type to Another
Defines Detailed Employment Contract to Avoid Discrepancies at a
Later Stage
Employment Type and Contract

13. Pay Rate Flexibility
Separate Pay Rate for Contract and Non-Contractual Hours
Reduces Human Error in Payroll Calculation
Special Pay Rate for Defined Day and Time-period like Weekends,
Night Shift etc.

14. Auto Roster
Provides Department-wise Roster on Weekly Basis
Provides Roster based on Schedule and Forecast for Each
Department
Allocates Employees Based on Skill, Designation and Requirement
Gives Fair and Balanced Roster
Saves Time for Managers and Admin

15. Auto Roster

16. Manual Roster
Department-wise Roster on Weekly Basis
Roster with Shift, Day and Date
Manual Allocation of Employees
Option of Choosing Employee as per Requirement

17. Forecasting and Budgeting
Multi-Week Forecast and Budget
Detailed Forecast using
Designation of Employee
Skills level of Employee
Number of Employees
Accurate Budget Calculated based on
Shifts
Number of Employees
Wage Level

18. Forecasting and Budgeting

19. Special Days
Department-wise Special Days like Festivals, National Holidays, Labor Day
etc.
Different Wage Rates for Employees Working on Such Days
Separate Roster depending on Need of Employees on Such Days
Higher Priority Than General Roster

20. Labor Laws
Configuration Depending on the Laws in a Region
Prevents Violation of Law
Alert Sent to Notify Violation of Laws

21. Shifts
Fixed and Flexible Shifts Options
For a Fixed Shift
Duration, Shift Start and End Time and Break Start and End
Time are Fixed
For a Flexible Shift
Overall Time-period Between which the Shift Should Start and
End is Fixed
Flexibility of Starting the Shift During Given Time-period

22. Shift Pattern and Matrix
Useful when Employee Works Multiple Shifts during a Day
Useful when Employee’s Schedule Remains Same for a Period of Time
Prevents Manual Entries of Daily Shifts
Saves Time of HR and Managers allowing them to Focus on other
Productive Tasks

23. Employee Creation
Helps Build and Maintain a Strong and Detailed Employee Database
Includes Roster Policies like Employment Type, Contract, Pay Rate etc.
Includes Organizational Details like Department, Designation, Category
etc.
Includes Personal and Bank Details

24. Attendance Policy
Provides Authenticated Attendance Data
Considers Attendance Policies like Late In/Early Out, Time Period
After which Overtime Starts etc.
Authorizes admin to Correct Attendance Data like Punch Missed for
Assigned Shift, Punch Found for Late In etc.

25. Integration with ESS
Employees can Apply for Unavailability
Proxies can be Decided for Non-manned Duties
Employees can Accept/Reject a Shift

26. Notifications and Reminder
Notification about Updates or Changes in the Roster
Reminder about Shift to Employees
Confusion about Shifts Avoided
Complete Workforce Presence Assurance
All Employees Present Hence Increased Productivity

27. Payroll Integration
Exports Data to Third Party Software
Provides Authenticated Data
Avoids Human Error in Salary Calculation
Saves Time of HR and Accounting

28. Reports

29. COSEC Reports
Wide Range of Master Reports which Shows the Database of the
Policies Set
Wide Range of Transaction Reports to Analyze the Events Occurred
for the Policies
Complete Workforce Analysis
Forecast and Budget Analysis
Reports with Month, Day and Defined Dates Range
Option to Print and Export Report

30. Report Generation
Print
Export
Search
File Format
Page Select
Page Select
Zoom

31. Reports File Formats
Export Report in Various File Formats
 PDF
 XML
 Rich Text Format
 MS Excel
 MS Excel (Data Only)
 Crystal Report (RPT)
 MS-Word
 MS-Word Editable

32. COSEC Roster Reports
Master Reports
Employment Contract
Employment Type
Wage Level
Award and Penalty
General Rules
Policy Shift
Shift Pattern
Shift Matrix
Hour Exception
Special Day
Work Profile
Transaction Reports
User Schedule
Unavailability
Non manned duties
Shift Coverage
Duties by Designation
Forecast
Budget
Roster
Shifts by User
User by hour
Attendance
Authorization

33. Report: Budget and Shift

34. Thank You

35. For Further Information Please Contact:
Email ID: [email protected]
Tel: [phone]
Visit us at www.MatrixComSec.com
Version: V1R1
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