SCHOOL FORM 2 Daily Attendance Report of Learners

Pursuant to DepEd Order No. 4, s. 2014 Re: Adoption of the Modified School Forms (SFS) for Public Elementary and Secondary Schools, all Class Advisers are directed to update daily their School Form 2 (Daily Attendance Report of Learners)

1. School Form 2 Daily Attendance Report for Learner

2. This replaced Form 1 - School Register (Daily Attendance) and Form 2 – Teacher’s Monthly Report of Enrolment and Attendance

3. Step 1: Upon checking of attendance in the morning, if the pupil is not around, Mark the upper half of the box with a “\” . (This would presume that the pupil is absent in the morning)

4. Step 2: If the pupil reports to school After checking of attendance, shade The upper half of the box to indicate TARDINESS

5. Step 3: Same procedure with Steps 1-2 for the pm class.

6. ABSENT (AM CLASS)

7. ABSENT ( P M CLASS)

8. TARDY (AM CLASS)

9. TARDY (PM CLASS)

10. ABSENT (WHOLE DAY CLASS)

11. TARDY (BOTH AM & PM CLASS)

12. Use a separate SF-2 sheet for cutting class.

13. For cutting classes made in the morning, Indicate the time the pupil cut class In the upper half of the box. 9:00-10:00

14. For cutting classes made in the afternoon, Indicate the time the pupil cut class In the lower half of the box. 2:00-3:00

15. Entries in both upper and lower half Parts of the box would indicate that the pupil has made cutting classes, both In the morning and in the afternoon classes. 9:00-10:00 2:00-3:00

16. Why do we need a separate sheet for cutting class ? There is no other way by which this data can be accurately marked/recorded in the first SF-2. For reference purposes it is a must that cutting classes of students should be noted in SF-2. Proper accounting of students attendance in all classes within the day must be recorded.

17. Pls take note that we are counting the numbe r of pupils/students per day, hence, a pupil who was only present for half of the day will be treated as absent.

18. But for absences and tardiness, 0.5 or ½ is still accounted for.

19. REMARKS: DROPPED OUT – State reason (refer to legends) TRANSFERRED IN/OUT – State Name of School and Effectivity Date

20. REASONS/CAUSES OF DROP-OUTS a. Domestic-Related Factors a.1. Had to take care of siblings a.2. Early marriage/pregnancy a.3. Parents' attitude toward schooling a.4. Family problems b. Individual-Related Factors b.1. Illness b.2. Overage b.3. Death b.4. Drug Abuse b.5. Poor academic performance b.6. Lack of interest/Distractions b.7. Hunger/Malnutrition c. School-Related Factors c.1. Teacher Factor c.2. Physical condition of classroom c.3. Peer influence d. Geographic/Environmental d.1. Distance between home and school d.2. Armed conflict (incl. Tribal wars & clanfeuds ) d.3. Calamities/Disasters e. Financial-Related e.1. Child labor , work f. Others

21. Learners who reported to school beyond the cut-off of BoSY . This reflects only the number of late enrollees during the month being reported and not the cumulative total.

22. The actual # of learners who are officially enrolled and registered ( incl Transferred In) as of the last day of classes for the month being reported. Learners who are dropped/ transferred out during the month prior the last day of classes for the month must not be added.

23. Enrolment (as of 1 st Friday of June) Add : Late Enrollment Add : Transferred In Less : Dropped/ Transferred Out

24. Registered Learners as of End of the Month x 100 Enrolment as of 1st Friday of June

25. Total Daily Attendance Number of School Days in reporting month

26. Average D aily Attendance x 100 Registered Learners as of End of the month

27. Total # of learners who did not attend class for 5 consecutive days which can be used as basis for home visitation

28. * The adviser will extend necessary intervention including but not limited to home visitation to learner/s who committed 5 consecutive days of absences or those with potentials of dropping out

29. Learners who left school to enter another school as evidenced by a request for permanent record (Form 137) .

30. Additional Guidelines Every End of the month, the class adviser will submit this form to the office of the principal for recording of summary table into the School Form 4. Once signed by the principal, this form should be returned to the adviser . To be accomplished in duplicate. One copy for class adviser, one copy for School Head

31. Additional Guidelines Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period

32. School Form 4 Monthly Learners’ Movement and Attendance

33. This replaced Form 3 – Principal’s Report on Enrolment and Attendance and STS Form 4 – Absenteeism and Dropout Profile

34. This form shall be accomplished every end of the month using the summary box of SF-2 submitted by the class advisers to update figures for the month.

35. SF-2 Summary Box SF-4

36. SF-2 Summary Box SF-4

37. Total number of learners who left school in the previous months E ntries are copied from the previous month’s (A+B column) SF-4

38. Total number of learners who left school from the previous months and the current month E ntries for this month will be copied to column A of the next month’s SF-4 SF-4

39. July August September

40. SF-2 Summary Box SF-4

41. SF-2 Summary Box SF-4

42. In closed parenthesis, indicate the POSITION TITLE of the personnel. (KRP) (T-I) (MT-I) (T-III) (T-I) (T-I)

43. For kinder classes, indicate am and pm classes, if any, for each KRP/KVP teacher

44. For multigrade/combination classes, CLEARLY indicate it by placing brackets

45. No need for sub-totals per grade/year level. No sub-total for Primary or Intermediate Levels. This summary must be reflected on the last page of SF-4.

46. After list of advisers, list the ff : Non-advisers/ Utility Teachers Non-Teaching Personnel

47. Furnish copy to Division Planning and Research in triplicate copies on or before : July 7 (SF-4 for the month of June) November 7 (SF-4 for the month of October) April 7 (SF-4 for the month of March)

48. The latest prototype School forms for implementation DELETED Nos. 3 and 4 of the Guidelines.

49. The End (SF-2 & SF-4)