SOP for Distribution

1. Standard Operation Procedures for Distribution of
Superstar Electrical Accessories Ltd.

2. This document describes procedures to distribution finished goods.

Objective:
To provide knowledge about distribution finished goods from finished goods store to center warehouse.

Responsible Person:
Delivery in charge
 Receiver in charge
 Arranger in charge
 Loader in charge

Prime Procedures:
1. Sales forecasting procedure
2. Day to day distribute procedure
3. Planning procedure
4. Real time monitoring & control procedure
 Receive finished goods
 Arrange finished goods party to party
 Load vehicle
5. Reporting procedure
6. Administration procedure

3. Sales Forecasting Procedure:
Sales forecasting is a vital procedure for distribution in charge. It’s helps to reduce gap between sales and
delivery. Distribution in charge collect sales forecast from sales department. S/he has knowledge about
 What is the vision of our sales department
 What is plan to distribute in year
 What is plan to distribute in month
Day to Day Distributes Procedure:
In this procedure include:
 Collect sales order & analyses from sales department by mail
 Review order & analyses, if found any mistake remind to sales department to solve it
 Connect to central warehouse to know what is plan for this day
 Arrange finish goods party to party for distribution
Planning procedure
This procedure is very important distribution in charge. Because in this section S/he need to prepare daily
plan against central warehouse plan. Work for planning procedure:
 Make plan to smooth distribution
 Divide total sales order by the perspective of zone if need
Real time monitoring & control procedure
It’s performing section. In this section distribution department three major work:
1. Receive finished goods: After make plan this section start. In this section distribution in charge
perform
 Prepare a document to receive finish goods from finish goods store.
 This document give to finish goods receive in charge & finish goods in charge.
 Review all order & make carton summary
 Inform center store about carton quantity
 If have need any change make communication with order section.
2. Arrange finished goods party to party: After collecting finish goods it’s need to arrange by party
to party by perspective of sales order. To arrange party to party we must follow some rule. Which
are –
 One person arrange and another person will check & provide order paper inside of carton,
 Order keep or input in carton number one with tape binding for reducing loss of it,
 Write down distributor name clearly and Bengali,
 Packing and binding properly.
3. Load vehicle: When arrange is complete loader in charge will taking step to transfer goods central
warehouse after checking with carton summary. And he also prepare gat pass.

4. Reporting procedure
This is for top management requirement. Generally we prepare three types report:
 Daily order receive, finish goods receive & goods transfer to central warehouse report
 Weakly order receive, finish goods receive & goods transfer to central warehouse report
 Monthly order receive, finish goods receive & goods transfer to central warehouse report

Administration procedure
This procedure for administer distribution department. It’s one kind of report for top management to
inform about human resource & other resource.