Staffing

1. Staffing
Prof.Theresa L. Mendonca

2. Meaning
Staffing means number and composition of
personnel assigned to work on a unit at a
given time

3. Definition
According to Koontz ,O’donnelland
weihrichstaffing involves manning the
organisational structure through proper and
effective selection ,appraisal estimate and
development of personnel to fill the roles
designed in to the structure

5. staffing
Definition –staffing is the systematic
approach to the problem of selecting
training , motivating ,and retaining
professional and non professional personal
in any organisation.
It involves manpower planning to have the
right person in the right placeand avoid
square peg in round hole.

6. Reasons increased the significance of
staffing
Advancement of technology
Increased size of the organisation
Long range need for manpower-future
labour turn over

7. High wage bill ---if right type of person is
not appointed then management has to
spend on wages and procedure ,even though
poor work out put
Recognition of human relations –financial
and nonfinancial incentives

8. Factors influencing staffing pattern
Pattern of delivery services
Standard of nursing care
Different type of activties performed
Size and type of unit

9. Philosophy
Nursing administrators believe that
It is possible to match employees
knowledge and skill to patient care needs in
a manner that optimises job satisfaction and
care quality.
The technical and humanistic care needs of
critically ill patients are so complex that all
aspects of that care should be provided by
professional nurse

10. The health teaching and rehabilitation needs of
chronically ill patients are so complex that
direct care for chronically ill patients should be
provided by professional and technical nurses.
That patient assignment , work quantification
and job analysis should be used to determine
the number of personal in each category to be
assigned to care for patients of each type

11. That a master staffing plan and policies to
implement the plan in all units should be
developed centrally by nursing heads and
staff of the hospital
Staffing plan should be administered at the
unit level by the head nurse so that selected
plan details such as shift start time, number
of staff assigned on holidays

12. objectives
Provide a professional staff nurse in critical
care unit operating room and emergency
unit
Provide sufficient staff to permit a 1:1 nurse
patient ratio for each shift in critical care
unit
Staff the general medical surgical paediatric
maternity and psychiatric units to achieve
2:1 ratio

13. Provide sufficient in general medical
surgical units to permit 1:5 nurse patient
ratio on a day and afternoon shift and 1:10
on night shift
Involve the head nurse and all nursing
person designing the departments staffing
programmes
design a staffing plan that specifies number
of personal in each classification assigned
to each ward in each shift

14. Head nurse is responsible for translating
master plan to weekly schedule
Empower head nurse to adjust extra
personal
Reward employee for long time services

15. Principles for staffing nurses
A] patient care unit related
Appropriate staffing levls reflects analisis of
individual patient and agrigate patient needs
There is a clinical need to either retire or soriously
question the usefulness of the concept of nursing
hours per patient per day
Unit functions necessary to support delivery of
quality patient care must also be considered in
determining the staffing levels

16. Staff related
The specific needs of various patient
populations should determine the appropriate
clinical competencies required of the nurse
practicing in that area

17. Staffing process
Recruitment
Selection
Training
Development
Appraisal
Remuneration of personnel

18. Staffing Process
Staffing Process
RECRUITMENT
SELECTION
PLACEMENT
INDOCTRINATE

19. Selection Adequate applicant pool
Process Pre employment Screening
Complication of application
Reference Employment interview
Pre employmentPhysical
testing Examinant
Employer decision
Notification of application

20. Recruitment
Process of attracting the potential
employees to the organisation


21. Sources of recruitment
Internal sources
External sources

22. Internal sources
present permanent employees
Present temporary employees
Retired employees
Dependent of deceased, disabled, retired
and present employees

23. advantages
Improves employ-employer relationship
Develops sense of security
Costs less
Labour turnover is reduced
Employees are motivated to perform better
Suitability of internal candidate judged
better than external
Suitability of employment can be ensured

24. External sources
Purposes
Offers wide choices
New entrants
Invitation without any discremination
Best utilization of experience and trained
personnel
Expertise, experience ,excellence in other
organisation

25. sources
Campus recruitment
Own data bank
Advertisements
Third party method-employment exchange
Present employer
Deputation
Word of mouth—present employees
Trade union
Casual applicant
Educational institutions—placement cell
arranges for campus recruitment

26. Recruitment process
Identifying the need to recruit
Identifying the job requirements
Deciding the sources of potential recruits
Deciding the selectionmethod
Short listing the candidates
Selection of the succesful candidates
Notifying the candidates of outcome
Appointing the succesful candidate

27. Selection
Selection is the process of choosing the
right candidate from the pool of applicants

28. Steps of selection
Screening and receiving the application
Conducting preliminary screening interview
Psychological tests
Background investigation
Indepth Interview
Physical examination/medical examination
Final selection
placement

29. Training and development
Is the process of developing
knowledge,skills and behaviour in people
that enable them to better perform their
current and future jobs

30. Training techniques
On the job
Off the job

31. On the job training
Coaching
Job rotation
Planned work activities

32. Off the job
Class room lecture
Case studies
Roleplaying
Programmed learning

33. Performance appraisal
Evaluating a workers performance and his
potential for development
Done through---ranking method
 ratingscale
Peer review
Anecdotal record
checklist

34. Recruitment and selection of students
1. Admission policies—policies based on
kind of programme .
Carefully formulated and made known to
the person concerned with selection,
recruitment

35. Policies in relation to academic
qualification
What will be the educational requirement
for admission be the minimum required by
the statutory bodies
Are any specific subjects required, like
science, english
May any of the requirements be relaxed
under special circumstances ? If so what are
these?

36. Relation to personal and social
fitness
Will there be maximum age limit?if so
under what circumstances may it be
relaxed?
Will married students be eligible for
admission ?
Will male candidates be admitted?
Do the philosophy of the school requiees
the candidate to have any personal
qualification ?
Is admission subject to satisfactory medical
report by the hospital authorities even if the

37. others
Will student be admittted from other school
or college
Ploicie regarding repeatedly failure of the
students in the final exam and not eligible.
Will they go home and come for exam or
will they be permitted tocontinue with the
junior students

38. 2. Recruitment of the student
Notification in the local/national dailies or
other media
Students with good aptitude ,interest can
apply
Talks on t. v. through feature film on
nursing ,publishing article in the journals,

39. Individual college can do this by various
ways
Conducting function in which selected
members of the public participate
Broad casting such function in the radio, T.
V. news paper, journals etc.
Arranging talk by the nursing college in the
community organisation ,local school and
colleges
Arranging or celebrating important events
/health education talk in the regional

40. Publishing articles reports and pictures of
the activites in the local press.
Publication of the college brochure

41. Selection of students
1.Selection policies
How much and what information required
Whethe medical certificate be produced by
the student
Who all will be the members of the
selection committee
Will there be any interview
Will there be any aptitude test

42. 2. application form
It is the administrative responsibility,
handled by the clerical staff under the
direction of administrative head
Analyze the entrance test,
Assessing the academic achievement

43. Information in the application form
3. selection committee
Representatives of the college
Head of the college
Nursing professors
Representative of the local controlling
authority
Educational psychologist

44. 4. procedure
personal interview
Interview with the parents
Written test
Medical report

45. After the selection
Orientation programme

46. Staff recruitment and selection
Recruitment procedure
Selection procedure
Staffing pattern as per INC
After the selection
Orientation
Placement
Job description
Staff welfare programme
Inservice education