Structure of a report

the structure of a report in a similar way to that of an essay: introduction, body, and conclusion. ... You may also be asked to include specific elements in your reports, such as a title page, table of contents, glossary, executive summary, recommendations, or appendices.

1. STRUCTURE OF A REPORT Name ………………………. Danish saifi Admission no. ………..…...19SCME2010003 Sem ……………………….….3 rd (MTech CAD-CAM) Subject ……………………… Research methodology Subject code………………... MCDM5019 Session……………………….2020-21

2. Overview This presentation will cover: What is a report Characteristics of a good report Framework of a report

3. What is a report A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents. The main purpose of a report is to provide the information needed for decisions to be made and action to be taken.

4. Characteristics of a good report Suitable Title. A suitable title has to be provided to each report according to the nature of contents. Simple. Promptness. Comparability. Consistency. Precise and Accurate. Relevant Information. Presented to Required Person or Group or Department.

5. Structure your writing around the IMR&D framework and you will ensure a beginning , middle, and end to your report

6. Beginning The title needs to concisely state the topic of the report. It needs to be informative and descriptive so that someone just reading the title will understand the main issue of your report. You don't need to include excessive detail in your title but avoid being vague and too general. Title page

7. Background information may include both important and relevant studies. In addition, the background of the study will discuss your problem statement, rationale, and research questions. Background

8. A page of acknowledgements is usually included at the beginning of a Final Year Project, immediately after the Table of Contents. Acknowledgements enable you to thank all those who have helped in carrying out the research E.g. I would like to express my gratitude towards my parents & member of (Organization Name)for their kind co-operation and encouragement which help me in completion of this project. I would like to express my special gratitude and thanks to industry persons for giving me such attention and time Acknowledgement

9. An abstract summarizes, usually in one paragraph of 300 words or less, the major aspects of the entire paper in a prescribed sequence that includes: 1) the overall purpose of the study and the research problem(s) you investigated. 2) the basic design of the study. 3) major findings or trends found as a result of your analysis. 4) a brief summary of your interpretations and conclusions. Summary (abstract)

10. An example abstract from a chemistry report

11. A table of contents shows the reader where the various sections of the report are located. It is written on a separate page. It includes the page numbers of each section within the report and any appendices that are attached to the report. It does not include the title page, abstract or executive summary. E.g. Every  report should have the following sections: Title page. Table of  contents . Executive summary. Introduction. Discussion. Conclusion. Recommendations. References. List of contents

12. A  List of Tables  is a reference tool that allows your readers to quickly and easily navigate to data in your thesis or dissertation. Construction of the  list  is similar to creating a  Table  of Contents. E.g. List of tables

13. Appendices contain material that is too detailed to include in the main report, such as long mathematical derivations or calculations, detailed technical drawings, or tables of raw data.  E.g. appendix include figures/tables/charts/graphs of results, statistics, questionnaires, transcripts of interviews, pictures, lengthy derivations of equations, maps, drawings, letters, specification or data sheets, computer program information List of appendices

14. The Introduction tells the reader what the report is about. It sets the project in its wider context, and provides the background information the reader needs to understand the report5 Introduction

15. Aims  are statements of intent. They are usually written in broad terms. They set out what you hope to achieve at the end of the project.  Objectives , on the other hand, should be specific statements that define measurable outcomes. E.G. what steps will be taken to achieve the desired outcome. Ain and objectives

16. Middle The method section of a report details how the research was conducted, the research methods used and the reasons for choosing those methods.  General Rules for a methods section: The methods section should be in past tense. Do not list supplies used for the experiment as in a recipe. Do not use narrative style writing, for example: On Tuesday we put five seeds into six Petri dishes. ... method

17. The Results section should include the findings of your study and ONLY the findings of your study. The findings include: Data presented in tables, charts, graphs, and other figures Result /findings

18. End The purpose of the discussion is to interpret and describe the significance of your findings in light of what was already known about the research problem being investigated, and to explain any new understanding or fresh insights about the problem after you've taken the findings into consideration. Discussion

19. A conclusion summarizes the report as a whole, drawing inferences from the entire process about what has been found, or decided, and the impact of those findings or decisions. Even in a short report, it is useful to include a conclusion. A conclusion demonstrates good organization. Conclusions

20. A recommendation report is a paper that compares two or more products or solutions, and makes a recommendation about which is the best option. It includes seven parts: the introduction, background information, requirements, options, category-by-category comparisons, conclusions, and, finally, the recommendation. Recommendations

21. A reference is the bracketed or footnoted piece of information within the text of your writing that provides an acknowledgment that you are using someone else's ideas. There are several systems of referencing such as the Harvard or author-date system, footnotes or endnotes. E.g. References