Styles of business letters

1. STYLES OF BUSINESS
LETTERS

2. BUSINESS LETTERS
A business letter is a communication of information on
matters of trade and commerce or services. It serves not
only as a communication of information but also
preserving record of the communication

3. STYLES OF BUSINESS LETTER
•Indented style
•Block style
•Complete block style
•Semi block style
•Hanging indented style

4. INDENTED STYLE
Oldest form of business letters. This require first line to
begin at the margin and the subsequent line to begin five
spaces away from the beginning of the previous line. A
comma follows each line and a full stop is put after the
last line.

5. SRK TRADE LINKS
40 C, OTTAPPALAM – 630728
8 JUNE 2009
The Paralin Co-operative Bank,
548, peace Lane,
Parali – 611306.
Dear sir,
Please refer to your letter no:3784/27 of may 14, 2010
we are happy that…. ……………………….. …………………………… …… ……
……………….. ………………. …………………………. ……………………………….. ...........
………………………… ………………………… . . …………
Yours faithfully,
K.S.Paul
secretary

6. BLOCK STYLE
In this style the date line , the complimentary close and
the signature are aligned with the right margin. All other
parts except the letter head, printed matters starts from
the left division. Between the parts and paragraphs of
the body of the letter double spacing is given whereas
there is a single spacing within each part and paragraph.

7. FEROK PAPER INDUSTRIES
Bridge Nagar
Ferok- 470326
31. June. 2010
Your reference: letter no:48 of may
Our reference:KOQ-29
The Genaral Manager
Pattanbi genaral stores ltd
Pattambi-667314
Dear sir,
We are………………………………………………………………………………….. ……….. ……….. ……….. ….. ….
……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ………..
……….. ……….. ……….. ………
We are really………………………………………………………………………………………………. ….. ….. ….. …..
……………………………………………………………………………………………………………… . ….. ….. ….. ….
…………………………………………………………

Yours faithfully,
T.S./SG T.S. George
Encl 1 Sales officer

8. COMPLETE BLOCK STYLE
The complete block style form has all lines beginning at
the margin and no punctuations at the end of any line
except in the text of message.

9. Thiruvilwamala book depot
Palakadu -641206
2 July 2009
The finance manager
Chennai book centre
Chennai-614011
Dear sir,
We are …………………………………………………………………………………………………….. …..
…….
………………………………………………………………………………………………………… .
………………..
We hope that ……………………………………………………………………………………….. ….. ….. …..
…
………………………………………………………………………………………………………… .
………………………………………………….
Yours faithfully,
A.C Ayyapa
Stores manager
ACA/kg
Encl:1

10. SEMI BLOCK STYLE
This is like the block style except the paragraph of the
letters are indented and complementary close are placed
at the right margin.

11. MANKANDA CREAM SUPLIERS
Chittoor – 670 136
2 July 2009
The finance manager
Chennai book centre
Chennai-614011
Dear sir,
We are ………………………… ……………………………………………….
………………. …………………………………………………………………………..
………………………… …………………………
We hope that …………………………………………………………..............
……………………………………………………………………………………………
……………………………………………………………… . ……
Yours faithfully,
A.C Ayyapa
Stores manager

12. HANGING INDENTED STYLE
In this style the first line of each paragraph is started from
the left margin. The remaining lines in each paragraph
have four or five spaces.

13. Wheat Traders
Nenmara - 413
2 July 2009
The finance manager
Chennai book centre
Chennai-614011
Dear sir,
We are ………………………………………………………………………………………………
……………………………………………………………………………………………
…………………………………………
We hope that ……………………………………………………………………………………
……………………………………………………………………………………………
…………………………………………
Yours faithfully,
A.C Ayyapa
Stores manager

14. REFERENCE
Business communication – Rajendra Pal, J.S. Korlahall,
Sultan Chand & sons.
Business Communication – Varinder Kumar, Bodh Raj,
Kalyani Publications.