Tally Shortcut Keys F1 to F12 Functions and Usage - Gseven

Discover how TallyPrime shortcut keys (F1 to F12) can boost your productivity by simplifying tasks like voucher entries, company management, and reports. Learn how these shortcuts can help you navigate TallyPrime more efficiently.

1. Tally Shortcut Keys F1 to F12: Functions
and Usage


TallyPrime is a widely used accounting and business management software,
especially favored by accountants and finance professionals for its ease of use and
efficiency. To make the most of TallyPrime, it’s important to learn how to navigate
through its various features quickly. One of the best ways to streamline your tasks
and improve productivity is by using Tally shortcut keys. These keys allow you to
perform tasks faster and with fewer clicks, which can be a game-changer for
professionals who use TallyPrime on a daily basis.

In this blog, we’ll explore the TallyPrime Shortcut Keys F1 to F12 and break down
each of them to help you understand their functions. By the end of this post, you’ll be
more efficient and confident in using these shortcuts.

What are Tally Shortcut Keys?

Tally Prime provides a set of keyboard shortcuts that perform various tasks and
functions within the software. Instead of navigating through multiple menus and
clicking around, you can simply press a few keys to access specific features and
tools.

Shortcut keys are designed to save time and simplify the user experience, making it
easier for accountants, financial managers, and business owners to work faster and
more efficiently.

2. These shortcuts help you access reports, switch between companies, enter
vouchers, and even access help documents—all in seconds.

Benefits of Using Tally Shortcut Keys

i). Faster Workflow: Shortcut keys help speed up repetitive tasks by eliminating the
need for navigating through multiple screens. Whether you’re entering vouchers or
switching between companies, shortcuts save you time and make your work process
smoother.

ii). Reduced Human Error: With the right shortcuts, you reduce the chances of
clicking the wrong options or menus. This is especially important when working on
complex reports and transactions where accuracy is key.

iii). Increased Productivity: Mastering shortcut keys lets you perform tasks faster,
which increases your productivity. You can easily switch between reports, adjust
settings, or update company details—all without interrupting your workflow.

iv). Improved Focus: Shortcuts eliminate the need to look for tools and options,
allowing you to stay focused on the task at hand without distractions.

v). Seamless Navigation: Using shortcut keys, you can switch between different
modes in TallyPrime (such as vouchers, reports, and company features) effortlessly,
helping you navigate through the software without confusion.


Detailed Breakdown of Tally Function (F1 to F12)
Shortcut Keys

Let’s break down the function of each shortcut key from F1 to F12 and explain their
purpose in TallyPrime.


F1 Key Shortcuts in TallyPrime

i). F1: Pressing F1 opens the Help menu across TallyPrime. This is especially useful
when you need assistance on any screen. Instead of looking for documentation or
tutorials, you can quickly access help within the software itself.

3. ii). Ctrl + F1: This shortcut takes you to TallyHelp, providing detailed help topics
based on the screen you're currently on. It’s useful for finding context-sensitive help.

iii). Alt + F1: Use this to toggle between detailed and condensed report formats.
When you’re working with reports, this can save you time when you need to change
the report format.


F2 Key Shortcuts in TallyPrime

i). F2: This key is used to change the date of voucher entries or reports. When
entering transactions or generating reports for a specific date, F2 makes the process
seamless.

ii). Alt + F2: This shortcut also helps in changing the date of voucher entries or
periods for reports, providing flexibility in setting the required date range quickly.


F3 Key Shortcuts in TallyPrime

i). F3: Pressing F3 allows you to switch between open companies. If you’re working
with multiple companies in TallyPrime, this shortcut saves time by quickly toggling
between them.

ii). Alt + F3: This shortcut lets you select and open another company from the same
folder or other data paths. It's useful for accountants managing multiple companies
from different directories.

iii). Ctrl + F3: Use this key to shut the currently loaded company. It helps in quickly
closing companies when you're done with your work.


F4 Key Shortcuts in TallyPrime

i). F4: Opens the Contra voucher screen for accounting entries. This is typically used
for transactions involving bank and cash accounts.

ii). Ctrl + F4: This shortcut opens the Payroll voucher screen for managing employee
payroll, allowing you to enter payroll-related transactions efficiently.

4. iii). Alt + F4: This closes the TallyPrime application. It’s an essential shortcut for
exiting the software quickly when you're done working.


F5 Key Shortcuts in TallyPrime

i). F5: Use F5 to open the Payment voucher screen in accounting. It’s useful for
processing payments and making entries in the payment ledger.

ii). Ctrl + F5: This opens the Rejection Out voucher in inventory. It’s typically used
when goods are rejected and need to be recorded.

iii). Alt + F5: This opens the Debit Note screen in accounting for making adjustments
to purchases or sales.


F6 Key Shortcuts in TallyPrime

i). F6: This shortcut opens the Receipt voucher screen in accounting for recording
incoming payments.

ii). Ctrl + F6: Opens the Rejection In voucher in inventory, typically used to record
rejected goods returned to inventory.

iii). Alt + F6: This opens the Credit Note screen in accounting, used for adjusting
purchase or sales transactions.


F7 Key Shortcuts in TallyPrime

i). F7: Opens the Journal voucher screen in accounting. This is useful for making
general entries that are not tied to specific transactions.

ii). Ctrl + F7: This opens the Physical Stock screen in inventory to update or count
physical stock on hand.

iii). Alt + F7: Opens the Stock Journal voucher in inventory, allowing you to manage
stock adjustments like transfers or stock corrections.

5. F8 Key Shortcuts in TallyPrime

i). F8: Opens the Sales voucher screen in accounting for recording sales
transactions.

ii). Ctrl + F8: This opens the Sales Order screen in order vouchers, where you can
record sales orders before processing them into sales.

iii). Alt + F8: Opens the Delivery Note screen in inventory for managing goods
delivery.


F9 Key Shortcuts in TallyPrime

i). F9: Pressing F9 opens the Purchase voucher screen for recording purchase
transactions.

ii). Ctrl + F9: This opens the Purchase Order screen in order vouchers for managing
orders placed with suppliers.

iii). Alt + F9: Opens the Receipt Note screen in inventory to record items received.


F10 Key Shortcuts in TallyPrime

i). F10: Use this to view the list of all vouchers in your company. It’s helpful when you
need to view or filter through all your vouchers in one place.


F11 Key Shortcuts in TallyPrime

i). F11: This opens the Company Features screen, where you can configure features
for the company like taxes, financials, and accounting methods.


F12 Key Shortcuts in TallyPrime

i). F12: This key opens the list of configurations for the report or view you’re
currently working on. It allows you to customize the report layout.

6. ii). Ctrl + F12: This shortcut calculates balances using vouchers that meet the
selected conditions.

iii). Alt + F12: Filters the data in a report according to selected conditions, providing
you with focused data insights.

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efficiency and accuracy. Whether you're looking to install TallyPrime in your
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Conclusion

TallyPrime’s shortcut keys can significantly improve your efficiency and accuracy
when working with the software. By understanding the function of each key, you can
quickly navigate through various tasks like voucher entries, reports, company
management, and much more. This will help you work faster and more confidently in
TallyPrime.

To make the most out of your TallyPrime experience, mastering these shortcuts is
essential. Start using TallyPrime shortcuts today and experience enhanced
productivity in your day-to-day tasks!

If you need help with Tally implementation, customization, or support our team
ensures that your TallyPrime setup runs smoothly and is fully optimized to meet your
business needs.

Website: https://gseven.in/
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