Team-Building - Definition and meaning.pptx 1.pptx

Definitions and meaning of Team Building Engr Ocheri C. University of Nigeria, Nsukka “If everyone gives one thread, the poor man will have a shirt” [email protected] Engr Ocheri C

Welcome Thank you for participating in this training workshop tilted : “Team Building- Definitions and meaning of Team Building [email protected] Engr Ocheri C

What is the meaning of a Team? What is a Team? A group of people pooling their skills , talents and knowledge , with mutual support and resources, to achieve more effective goals and results . What is team Building ? Turning groups of individuals into effective teams What is teamwork? Working together as a team to make wining an expectation [email protected] Engr Ocheri C

What is the meaning of a Team? What is the meaning of a team? The process of deliberately helping a group develop into a cohesive and effective unit - A team is defined as a group of individuals organized to work together to accomplish a set of objectives that cannot be achieved effectively by one individual [email protected] Engr Ocheri C

Definition of team A team is defined as a group of individuals organized to work together to accomplish a set of objectives that cannot be achieved effectively by one individual. Whether it is an organization, church, club, or institution, teams must be formed in order to increase productivity, create synergy, and improve on the overall development. Building a winning team far exceed just hiring a bunch of talented and skilled individuals [email protected] Engr Ocheri C

An intricate part of creating a winning team is to have continuous group meetings. Meetings, or even celebrations with as many people as possible from the entire organization help to build a feeling of solidarity throughout the organization. It is important for everyone to participate in smaller group meeting where work is done and decision can be made. Building a Team [email protected] Engr Ocheri C

Getting people to work together - The most difficult part of building a team is motivating and encouraging positive informal communication between team members especially when the team leader is not present. There are several ways to combat this problem and here are a few tips – Building a Team [email protected] Engr Ocheri C

Therefore, each team member should feel apart of the process and this adds motivation to the group. Team meetings should be held on a regular basis that gives team members the opportunity to voice their opportunity on the direction that their team has taken and to provide feedback on substantive issues. Building a Team [email protected] Engr Ocheri C

Building a Team Assign specific projects for 2 team members to work on together . Try to arrange for close proximity of offices Create an incentive-pay plan based on a common goals such as profitability . Have a specific part of the salary review dependent upon “interaction with others’ Take your team off-site for formal meetings as well as casual get-together to build a sense of bonding [email protected] Engr Ocheri C

Introduction of team Building Leadership style that promotes team building is positively associated with Productivity Profitability Teamwork is often associated with Reduced turnover Cost reduction Large production increases Gains in quality Improved customer service [email protected] Engr Ocheri C

Teamwork Job gets done efficiently and harmoniously Fewer interpersonal relations problems Positive effect on the physical and psychological well-being of employees Higher levels of job satisfaction and less stress Synergy is another positive outcome of teamwork The interaction of two or more parts to produce greater results than the sum of the parts taken individually Especially important when organizations value creativity Teamwork Doesn’t Come Naturally [email protected] Engr Ocheri C

Teamwork Doesn’t Come Naturally The concept of teamwork has been around a long time Many organizations work hard to get all employees to pull together as a team Most jobs today require ongoing interaction between coworkers and managers [email protected] Engr Ocheri C

Teamwork Doesn’t Come Naturally Need commitment and cooperation of every employee Requires meaningful employee participation in planning, solving problems, and developing ways to improve Barriers Some value individualism over teamwork Conflict can cause a breakdown in relationships Heavy workloads and long hours lead to weary employees Teamwork flourishes under strong leadership [email protected] Engr Ocheri C

The Bible and Team work “Two are better than one, because they have a good reward for their toil . For if you fall , one will lift up his fellow. But woe to him who is alone when he falls and has not another to lift him up!. Again , if two lie together , they keep warm , but how can one keep warm alone?. And though a man might prevail against one who is alone , two will withstand him…a threefold cord is not quickly broken” Ecclesiastes 4:9-12 Finally , “Can two walk together, expect they be agreed” Amos 3:3 [email protected] Engr Ocheri C

Individuals Vs Teams Why are teams more effective then individual? “Two heads are better than one” “Combined team resources are far greater” “Greater probability of success” “ Two hands get more done , faster” “One absence does not cripple a team” [email protected] Engr Ocheri C

T.E.A.M T = Together E= Everyone A= Achieves M= More Never doubt that a small group of thoughtful, committed people can change the world: indeed it is the only thing that ever has. Margaret Mead Innovation is simply group intelligence having fun Tom Peters Team Building Theme [email protected] Engr Ocheri C

What is Teamwork & Team Building Teamwork Concept of people working together as a team Team player A team player is someone who is able to get along with their colleagues and work together in a cohesive group Team Building Process of establishing and developing a greater sense of collaboration and trust between members [email protected] Engr Ocheri C

Team Building What is the meaning of a team? The process of deliberately helping a group develop into a cohesive and effective unit - A team is defined as a group of individuals organized to work together to accomplish a set of objectives that cannot be achieved effectively by one individual [email protected] Engr Ocheri C

Team Building Team building is an important topic in the current business climate as organizations are looking to team-based structures to stimulate further improvements to their productivity, profitability and service quality. Managers and organization members universally explore ways to improve business results and profitability. [email protected] Engr Ocheri C

Team Building Many view team-based, horizontal, structures as the best design for involving all employees in creating business success. Team-based improvement efforts strives to improve results for customers. [email protected] Engr Ocheri C

Team Building Team building involves a wide variety of activities, presented to organizations and aimed at improving team performance. It is a philosophy of job design that sees employees as members of interdependent teams rather than as individual workers. [email protected] Engr Ocheri C

Team Building Team building is an important factor in any environment, its focus is to specialize in bringing out the best in a team to ensure self development, positive communication, leadership skills and the ability to work closely together as a team to solve problems. [email protected] Engr Ocheri C

Team Building While work environments often target individuals and personal goals, with reward and recognition singling out the achievements of individual employee, with good team-building skills, employees can be united around a common goal to generate greater productivity [email protected] Engr Ocheri C

Team Building In the absence of teams, employees are limited to individual efforts alone but with teambuilding, workgroups evolve into cohesive units and share expectations for accomplishing group tasks, added to trust and support for one another and respect for individual differences. [email protected] Engr Ocheri C

Team Building From the early 1980s team-based structures have been replacing the highly formalized, centralized and departmentalized mechanistic structures that were previously the norm in work organizations. [email protected] Engr Ocheri C

Team Building The use of teams has spread rapidly arising from the belief that the development of strong and effective production and managerial teams will lead to the potential for higher performance and increased job satisfaction. There are synergies to be gained from greater levels of involvement in the workforce. The team builder leads the team towards cohesiveness and productivity. [email protected] Engr Ocheri C

Team Building A team takes on a life of its own and has to be regularly nurtured and maintained like individual employees. In a team-oriented environment, individuals contribute to the overall success of the organization. They work with other members of the organization to produce these results. [email protected] Engr Ocheri C

Team Building The use of teams has spread rapidly arising from the belief that the development of strong and effective production and managerial teams will lead to the potential for higher performance and increased job satisfaction. There are synergies to be gained from greater levels of involvement in the workforce. The team builder leads the team towards cohesiveness and productivity. [email protected] Engr Ocheri C

Team Building People working for each other in teams are a more powerful force than skills, processes, and policies, annual appraisals, management-by-objectives etc. Teams usually become great teams when they decide to do it for themselves. Fostering teamwork involves creating a work culture that values collaboration; where people understand and believe that thinking, planning, decisions and actions are better when done cooperatively [email protected] Engr Ocheri C

Team Building Creating a culture of teamwork is dependent on management communicating clearly the expectation that teamwork and collaboration are expected; modelling teamwork in their interaction with each other and the rest of the organization; members talking about and identifying the value of a teamwork culture; rewarding and recognizing teamwork; people discussions within the company emphasizing teamwork and the performance management system emphasizing and valuing teamwork. [email protected] Engr Ocheri C

Team Building Whether it is an organization, church, club, or institution, teams must be formed in order to increase productivity, create synergy, and improve on the overall development. Building a winning team far exceed just hiring a bunch of talented and skilled individuals. [email protected] Engr Ocheri C

Team Building It means hiring people who can work well together It means developing a shared vision and commitment It means physically bringing people together in formal group meetings for open discussion of broad-based issues [email protected] Engr Ocheri C

Team Building It means encouraging positive, informal interactions between group members. It means instilling a winning attitude throughout the organization It means watching for and quickly trying to reverse team-building problems such as jealousy, cynicism and defensive behaviour [email protected] Engr Ocheri C

Team Building In order to create an effective team, each member must contribute to the process and this requires that each member must take responsibility for the team’s success. To build a winning team, people need to be shown what direction the company is headed in and to buy into that direction because every single member is responsible for the success or failure of the team [email protected] Engr Ocheri C

Team Building As a team member, your role is not to be just an attendee, spectator, or complainer but an active participating member in achieving the team’s goals. This is not an easy job but it is the responsibility as a team member to ensure that your job is completed to the best of your ability. [email protected] Engr Ocheri C

Team Building There are several characteristics that make up a team and they are as follows – There must be an awareness of unity on the part of all the team members Team members must have a chance to contribute, and learn from and work with others Each team member must have the ability to act together towards a common goal [email protected] Engr Ocheri C

Teamwork “ Create A Story” [email protected] Engr Ocheri C

Why Should We Be a Team? When staff use their skills and knowledge together, the result is a stronger agency that can fulfill its mission “To provide accurate information that would assist individuals in achieving a better quality of life. ” People working together can sustain the enthusiasm and lend support needed to complete the work of each program [email protected] Engr Ocheri C

How does a Team Work Best? A Teams succeeds when its members have: a commitment to common objectives defined roles and responsibilities effective decision systems, communication and work procedures good personal relationships [email protected] Engr Ocheri C

Team Morale Depends On Support Resources Communication Personalities [email protected] Engr Ocheri C

Teamwork Skills Listen Question Persuade Respect Help Share Participate [email protected] Engr Ocheri C

Process of Team Building :The 12 C’s Set Clear Expectations . Determine/clarify goal(s) of the organization. Context : Understand the vision, mission and objectives of the org. Commitment : Do members want to participate? Competence : Do the members have the knowledge, skills and capability to address issues for which the team forms? Charter : Has the member taken leadership for their assigned area? Control : Does the team have enough freedom and empowerment to feel ownership to the organization? [email protected] Engr Ocheri C

Process of Team Building :The 12 C’s Collaboration : Does the team understand team and group process? Is conflict resolution established? Communication : Are members clear about the priority of their tasks? Do they communicate clearly and honestly with one another? Creative Innovation : Is the org. interested in change? Does the org. value creative thinking and new ideas? Consequences : Do team members feel responsible and accountable for team achievements? Coordination : Are team members working together effectively? Is planning occurring with other departments/organizations? Cultural Change : Does the organization recognize when change occurs or when change is needed? [email protected] Engr Ocheri C

Team Roles - Leader Encourages and maintains open communication Leads by setting a good example Motivates and inspires team members Helps the team focus on the task Facilitates problem solving and collaboration Maintains healthy group dynamics Encourages creativity and risk-taking Recognizes and celebrates team member contributions [email protected] Engr Ocheri C

Other Team Roles – Members Initiator -Can Formally or Informally Take on These Roles Someone who suggests new ideas. One or more people can have this role at a time. Recorder - This person records whatever ideas a team member may have. It is important that this person quote a team member accurately and not "edit" or evaluate them. Devil's Advocate/Skeptic - This is someone whose responsibility is to look for potential flaws in an idea. Optimist - This is someone who tries to maintain a positive frame of mind and facilitates the search for solutions. Timekeeper - Someone who tracks time spent on each portion of the meeting. Gate Keeper - This person works to ensure that each member gives input on an issue. One strategy to do this is to ask everyone to voice their opinion one at a time. Another is to cast votes. Summarizer - Someone who summarizes a list of options. [email protected] Engr Ocheri C

From Individuals A Group Forms Help members understand each other Myers-Briggs Type Indicator (MBTI) Extraverts ------------------ Introverts Sensors --------------------- iNtuitive Thinker ---------------------- Feelers Judger ----------------------- Perceiver By selecting one from each category, we define our personality type, ESTJ, ENTJ…INFP [email protected] Engr Ocheri C

Relevance to Teams (E/I) Extraverts Need to think aloud Great explainers May overwhelm others Introverts Need time to process Great concentration May not be heard [email protected] Engr Ocheri C

Relevance to Teams (N/S) Sensor Great executors May miss big picture, relative importance Intuitive Great at big picture See connections May make mistakes in carrying out plans [email protected] Engr Ocheri C

Relevance to Teams (T/F) Thinker Skillful at understanding how anything works Feeler Knows why something matters [email protected] Engr Ocheri C

Relevance to Teams (J/P) Judger Good at schedules, plans, completion Makes decisions easily (quickly) May overlook vital issues Perceiver Always curious, wants more knowledge May not get around to acting [email protected] Engr Ocheri C

Recipe for Successful Team Commitment to shared goals and objectives Clearly define roles and responsibilities Use best skills of each Allows each to develop in all areas Effective systems and processes Clear communication Beneficial team behaviors; well-defined decision procedures and ground rules Balanced participation Awareness of the group process Good personal relationships [email protected] Engr Ocheri C

Need for Team Building Unrealistic to assume that individuals naturally know how to function together as a team Example: flight crew going to the moon Based on the strengths of individual team members, as well as stages of team development [email protected] Engr Ocheri C

Example Teams that make or do things and have very specialized skills may need to develop new skills for managing themselves, such as record keeping and communication within the team [email protected] Engr Ocheri C

Example Teams that recommend things may find their biggest challenge is communicating with those who must implement their findings [email protected] Engr Ocheri C

Example Teams who run or manage things may consist of members with great individual leadership abilities. They may have to become skilled in working together as peers or colleagues to avoid interpersonal conflicts [email protected] Engr Ocheri C

Team Building Team members must share a sense of why the team exists and must invest in accomplishing the mission and goals Team members must know what needs to be done next, by whom, and when to achieve team goals Team members should know their roles in getting tasks done and when to allow a more skillful member to do a certain task [email protected] Engr Ocheri C

Team Building Team members must clearly understand authority and decision making lines Team members must deal with conflict openly and this is considered very important to decision-making and personal growth Team members should feel that their unique personalities are appreciated and well utilized [email protected] Engr Ocheri C

Team Building Group norms and expectations for working together are set and seen as standards for everyone in the groups Each team member must find team meetings efficient and productive and look forward to this time together Team members must know clearly when the team has met with success and share in this equally and proudly [email protected] Engr Ocheri C

Team Building Opportunity for feedback and updating skills are provided and taken advantage of by all team members [email protected] Engr Ocheri C

Team Building Building a Team An intricate part of creating a winning team is to have continuous group meetings. Meetings, or even celebrations with as many people as possible from the entire organization help to build a feeling of solidarity throughout the organization. It is important for everyone to participate in smaller group meeting where work is done and decision can be made. [email protected] Engr Ocheri C

Team Building Therefore, each team member should feel apart of the process and this adds motivation to the group. Team meetings should be held on a regular basis that gives team members the opportunity to voice their opportunity on the direction that their team has taken and to provide feedback on substantive issues. [email protected] Engr Ocheri C

Team Building Getting people to work together - The most difficult part of building a team is motivating and encouraging positive informal communication between team members especially when the team leader is not present. There are several ways to combat this problem and here are a few tips – [email protected] Engr Ocheri C

Team Building Assign specific projects for 2 team members to work on together Try to arrange for close proximity of offices Create an incentive-pay plan based on a common goals such as profitability Have a specific part of the salary review dependent upon “interaction with others’ Take your team off-site for formal meetings as well as casual get-together to build a sense of bonding [email protected] Engr Ocheri C

Team Building Team destroyers There are 3 factors that can destroy a team Jealousy – This emotion seems to raise its ugly head whenever a new team member is hired into the group that may seem to be more qualified. Go out of your way as team leader to let the other team members know how much their work is appreciated [email protected] Engr Ocheri C

Team Building Cynicism – Some people are just negative by nature. Others might feel that the institution cannot possibly prosper. Efforts must be made to emphasize the institution’s positive achievements to the group. Do not hesitate to confront any openly cynical individual and demand their behaviour change at once. [email protected] Engr Ocheri C

Team Building Lack of confidence – Some team members may lack confidence in themselves and view attacks on their opinions as personal attacks therefore when statements such as “are you saying my years of experience does not count” occur, Stop any discussion like this immediately and, in a private one-on-one meeting, patiently point out the defensive behaviour [email protected] Engr Ocheri C

Team Building Within the boundaries of a team, each member of the team assumes a role. These roles can be the following – The summarizer – this individual urges the group to acknowledge consensus and reach a decisions well as they might be seen as the “energizer bunny [email protected] Engr Ocheri C

Team Building The Orienter – This individual prevents the team from wandering too far from the topic. The Fact Seeker – This individual tests the reality to make sure the decision the team is about to make is doable The Initiator – This individual gets the team started on the right foot by always beginning discussions with the question “How should we approach this task?” [email protected] Engr Ocheri C

Team Building The Harmonizer – This individual realizes that conflicts is inevitable and that if left unresolved, it is the biggest barrier to a team’s achieving health and success The Analyzer – This individual watches for changes in the vital signs of the team and brings these changes to the attention of the team [email protected] Engr Ocheri C

Team Building The Gatekeeper – This individual is concerned primarily with team communication and participation The Encourager – This individual builds and sustains the team energy by showing support for everyone’s efforts, ideas, and achievements [email protected] Engr Ocheri C

Team Building Once team members assume these roles then it opens the way for increase productivity and overall unity and task completion. Depending on the amount of team members involved, team members may assume more than one role within the team dynamics. [email protected] Engr Ocheri C

Team Building Every organization/institution/company would like to cultivate high performance teams to achieve their set goals, vision, or objectives. The characteristics that are required for good team building are as follows – A high level of interdependence among team members A team leader who has good people skills and is committed to team approach [email protected] Engr Ocheri C

Team Building Each team member is willing to contribute The team is able to develop a relaxed climate for communication Team members are able to develop mutual respect and trust Team members are prepared to take risks to achieve their goals Team members roles are defined Team members know how to examine team and individual errors without personal attacks [email protected] Engr Ocheri C

Team Building Team members have the capacity to create new ideas Each team member knows he/she can influence the team agenda for the good of the overall objective [email protected] Engr Ocheri C

Team building is a process , not an event Initially most teams require facilitation and training assistance to reach their full potential Over time, the team will become experienced enough to take on team building tasks independently [email protected] Engr Ocheri C

Role of the Improvement Coach in Team Building Using his or her facilitation skills Providing just-in-time training Conducting specific team building activities [email protected] Engr Ocheri C