Time Management

Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity.

1. Presented By –
Anand Iyer
TIME MANAGEMENT

2. CONTENT
 What is Time Management?(TM)

 Why do we need Time Management?

 How to use Time Effectively?

 The process of Time Management

 Cost your Time
 Make Activity logs
 Goal Setting
 Planning
 Prioritizing
 Scheduling

 Time Management Matrix

3. What is Time Management? (TM)
 Time management is the act of taking conscious control
over the amount of time spent on specific activities.

 You exercise time management to increase productivity,
effectiveness and efficiency.

 Time management refers to managing time effectively so
that the right time is allocated to the right activity.

4. Why do we need TM?
 To save time

 To reduce stress

 To function effectively

 To increase our work output

 To have more control over our job responsibilities

 Bad time management = stress

5. How to use Time Effectively?
 Effective Planning

 Setting goals and objectives

 Setting deadlines

 Delegation of responsibilities

 Prioritizing activities as per their importance

 Spending the right time on the right activity

6. The process of TM
 Cost your Time

 Making activity logs

 Goal setting

 Planning

 Prioritizing

 Scheduling

7. Cost your Time
 Understand the true value by calculating your cost
per year

 Cost per year=(Salary + Taxes + Office space +
Office equipment + Profit you generate)

8. Making activity logs
 Make a realistic estimate of time spend during day
on job orders

 Pinpoint the critical areas

 Finding the high yielding time of day

9. Goal Setting
 Setting lifetime goals help to chart your life course
and your career

 Breakup your lifetime goal in smaller goals

 Make a daily To-Do list

 Revise and update your list on daily basis and judge
your performance

10. Planning
 Draw an action plan – A list to be done to achieve your goals

 Failing to plan is planning to fail

 You can always change your plan, but only once you have one!

11. Prioritizing
 Make a To-Do list

 Consider the value of the task before to do it – Is it
worth spending your time and company resources?

 Prioritize your task – The most important jobs should be
completed first followed by other jobs.

12. Scheduling
 Make a realistic estimate of how much you can do

 Plan to make the best use of the available time

 Reserve some contingency time to deal with
‘unexpected jobs’

Minimize stress by avoiding commitment by yourself
and others

13. Time Management Matrix

14. Situation becomes odd…
if you don’t manage time!