Time Management- Effective ways to manage time

How to manage time effectively

1. Time Management
Common thing amongst: Fruits, Vegetables,
Newspaper, Milk, Bread, a Hotel Room, a Hospital Bed,
a Restaurant table, & Time?

•PERISHABILITY
•A possible Opportunity Loss?
•Effective use of RESOURCE requires
Effort

2. CAN WE MANAGE
TIME?
•YES?
•MAY BE?
•NO?
•SO WHAT CAN WE POSSIBLY
MANAGE?

3. A Likely List of Activities consuming TIME
•Travel
•Field work
•Training/Guiding
•Emergencies
•Administering the department
•Developing staff for various activities
•Organisational work – being a member of a task force
•Inter-department coordination
•Research work, reading, publishing, paper presentations
•Attending useful & useless meetings
•Waiting for hours to see the boss for one minute
•Other activities – meeting visitors, politicians,….
•Other pleasure activities – gossiping, rounds of tea, sms
texting, chatting, phone, digging for some news…..

4. Issues that may be addressed - 1
•Expectations of Department, organisation,
beneficiaries, funding agencies, and SELF.
•Prioritising diverse activities (Using Pareto’s
80-20 Principle),
•Issue of Goal Congruence

5. Potential
for :

6. Issues that may be addressed - 2
•Getting empowered by taking
responsibilities and gaining trust of
superiors (Doing without expecting)
•Appreciating Change in ‘One’s Role’
and ‘Delegating’ work (by having
selection, induction ad re-training
processes in place)

7. Issues that may be addressed - 3
•Planning and Preventing situations that
require Fire-fighting
•Quality versus Quantity in all that we attempt
to do (appreciating that others also ‘value’
their ‘TIME’ – specially the juniors &
beneficiaries – (origin and philosophy of
VTCOS, TVS - Madurai)

8. Issues that may be addressed - 4
•Encouraging transparency for all - so others
can pitch in to help when necessary
•Developing Inter-personal skills for handling of
‘people related issues’ effectively (helps in
conserving Energy and Time)

9. Issues that may be addressed - 5
•Learning to say ‘NO’ assertively
•Understanding the four quadrants of
Urgent-Important Task Matrix
•‘Activity Log’ for better planning

12. PERSONAL GROWTH
TAKES PLACE HERE -
INCREASE
DECEPTION - REDUCE
THIS AREA
WASTE – AVOID
AND REDUCE THIS
AREA
MAY BE A NECESSITY -
MANAGE THIS AND REDUCE