Time Management training to enhance employee time management skills

time management

1. Understanding Self in the Media Landscape Concepts: Importance of self-awareness in professional growth. Let us conduct a SWOT assessment to identify our Strengths, Weaknesses, Opportunities and Threats. Read and answer the following questions individually.

2. Strengths, do these open-up any opportunities? What advantages do you have that others don't have (for example, skills, certifications, education, or connections)? What do you do better than anyone else? What do other people (and your boss, in particular) see as your strengths? Which of your achievements are you most proud of? Are you part of a network that no one else is involved in? If so, what connections do you have with influential people?

3. Weaknesses What tasks do you usually avoid because you don't feel confident doing them? Are you completely confident in your education and skills training? If not, where are you weakest? What are your negative work habits (for example, are you often late, are you disorganized, do you have a short temper, or are you poor at handling stress)? Do you have personality traits that hold you back in your field? For instance, if you have to conduct meetings on a regular basis, a fear of public speaking would be a major weakness.

4. Oppurtunities What new technology can help you? Or can you get help from others or from people via the internet? Is your industry growing? If so, how can you take advantage of the current market? Are any of your competitors failing to do something important? If so, can you take advantage of their mistakes? Is there a need in your company or industry that no one is filling? Do your customers or vendors complain about something in your company? If so, could you create an opportunity by offering a solution?

5. Threats What obstacles do you currently face at work? Are any of your colleagues competing with you for projects or roles? Is your job (or the demand for the things you do) changing? Does changing technology threaten your position? Could any of your weaknesses lead to threats?

6. Analyze Answers Let us share our reflection and give positive feedback. Read your responses and share common traits. Reflect on points of strength, weakness, identify opportunities and detect threats. Moving forward how should we overcome any short falls?

7. The Mayo Jar Our Priorities in Life Why do you think it’s important to put the most important item First? What do you think will happen if you put in the least important item? Let us start filling in the jar What item do I put in first? Is it full? How many more items can I put in? What is the next item? What does it represent to you? What did you learn from this activity? Would you share this activity with your colleagues of family? Explain how this will benefit them

8. The  Eisenhower Matrix  The  Eisenhower Matrix , also known as the  Eisenhower Decision Matrix , is a powerful productivity tool that helps individuals prioritize tasks based on their  urgency  and  importance . It was popularized by  Dwight D. Eisenhower , the 34th President of the United States.

9. Effective Planning Techniques SMART Goals: Set Specific, Measurable, Achievable, Relevant, and Time-bound (SMART) goals. This helps in providing clarity and direction for your tasks, ensuring you focus on meaningful objectives and have a clear timeline to achieve them. Prioritization: Learn the importance of prioritizing tasks based on their urgency and importance. Identify and focus on high-priority tasks, ensuring efficient time management. Task Breakdown: Encourage yourself to break down complex projects into smaller, manageable tasks. This technique helps in reducing overwhelm, providing a clear roadmap, and facilitating a sense of accomplishment as you complete each task.

10. How long is a minute? A minute is 60 seconds , give me a list of things you can complete in one minute. Let us try an exercise, please everyone stand up, close your eyes, after 1 minute you may sit down. How many of you sat down at the same time? Work in pairs, find out one interesting thing you both have in common, prepare to present it to the group in only one minute Write down in one minute what are your top 3 tasks for the day We can learn the following points from this activity Prioritizing, Focus and concentration, Multi-tasking is not always effective Share your points of view on those points? What other points can we add?

11. Stress Resilience Workshop Group Reflection: T ake a few minutes to reflect on your personal experiences in the international media landscape. Identify and jot down specific situations or factors that have caused stress in your professional roles. Open Discussion: S hare your identified stressors. Others identify any common situations. Have a discussion, in an open and supportive environment feel free to share your experiences.

12. Cultivating Adaptability Definition: Adaptability The ability to adjust and thrive in the face of changing circumstances. Importance: Navigating Change Emphasize the necessity of adaptability in staying relevant and effective in a dynamic industry. Benefits: Improved problem-solving. Increased resilience. Enhanced career growth.

13. Understanding Industry Trends Staying informed about emerging trends in journalism, technology, and audience behavior. Importance of Proactivity: Preparing for changes rather than reacting to them. Seizing opportunities for innovation. What do you think of the new Ai tools?

14. Work-Life Balance Role Play Challenge: Work in groups: Group 1 Journalists Group 2 Editors Group 3 Producers The Challenge: Tight deadline, unexpected on the spot assignment and personal family commitment.

15. Role Play Act Each group will present their scenarios. Other groups will evaluate how well did they cope. Final notes and feedback.

16. Thank you