Tool-3a.-PPT-slides.pptxgghhnnnnnnnnncccvv

Community participation

1. Community Engagement and Accountability Self-assessment and planning workshop

2. Purpose of this workshop Explore the factors that are supporting the National Society to be accountable to communities and the factors that are holding it back - and how to overcome them Self-assessment to measure how well the National Society and its programmes and operations are meeting the minimum actions for CEA Develop action plans to strengthen CEA institutionally and within programmes and operations – including resources, responsibilities and timelines Vote on which activities should be prioritized and included in the National Society’s CEA Strategy and work plan

3. What is community engagement & accountability?

4. Why did you want to come to this workshop? Why do you think engagement with communities is important? Introduce yourself – name, role and where you work How accountable is the National Society to communities now? Expectations for this workshop In pairs discuss … (5 mins)

5. QUESTIONS?

6. Force field analysis exercise

7. Supporting Preventing What is a force field analysis? Using a “force field analysis” Strong community engagement and accountability At the institutional level Purpose: Understand what is supporting the organisation to be accountable to communities, and what is holding it back – at the organisational level - and brainstorm potential solutions to overcome these barriers, including who can lead on each solution and the resources needed

8. Developing a shared understanding What do we mean by factors? Factors are things that can increase or decrease Factors can be either tangible items, such as policies, systems, funding, processes or staffing Or intangibles, such as feelings, attitudes, culture or relationships What do we mean by institutionalizing CEA? Making it part of the organization’s DNA , or business as usual Integrating CEA in strategies, policies, plans and processes Ensuring it is a predictable , systematic part of every activity, at every stage of the programme cycle or disaster response

9. Force Field Analysis – Stage one (50 mins) INTERGRATION Enabling strong CEA → ← Preventing strong CEA These are elements or forces that exist now that support the National Society to be accountable to communities in a systematic and reliable way. Factors could be policies, behaviors, structures, processes, and attitudes at the branch or HQ level, or within Movement partners By contrast, these are elements or forces that work against the National Society being accountable to communities. The factors may disrupt processes, hinder good practice, or disincentivize systematic approaches to CEA. These features are often most intuitive to identify.

10. QUESTIONS ?

11. Group 1 Group 2 Group 3 Group 4 Force Field Analysis – Groups

12. INTERGRATION Causes Barriers to strong CEA Effects Solutions Who – which positions or teams? What resources are needed? No evidence No training Limited understanding of CEA CEA is not well implemented or included in programmes Briefing and training rolled out for all staff CEA Manager Leadership to support, fund and make mandatory Funding for training Training materials A CEA expert/manager Force Field Analysis – Stage two (50 mins)

13. Self-assessment exercise

14. INTERGRATION Self-assessment exercise (70mins) Instructions: Complete the institutionalization checklist by discussing each question in your group and answering yes, no or sometimes or somewhat If you don’t know the answer leave it blank 1. Strengthen community engagement and accountability understanding and capacity at all levels in the National Society   YES NO SOMEWHAT Is there leadership buy-in and support for CEA?       Does the National Society have a CEA policy?       Does the National Society have a CEA Strategy or plan?       Does the National Society have key performance indicators that measure levels of accountability to communities?       Have staff and volunteers been trained on CEA?      

15. INTERGRATION Self-assessment exercise (70mins) Instructions: Complete the programmes section by discussing how well your programme – or the National Society’s programmes in general – meet each of the 14 CEA minimum actions Calculate the gap between how well the National Society meets an action now – and how well it should be done Decide which CEA minimum actions should be a priority for the National Society and so be included in a CEA strategy or plan. It could be actions with a big gap, or actions that are very important for your National Society Follow the same process for emergency response operations Minimum actions for community engagement and accountability (As per the CEA Guide)   1. How often do you do this action? Always Sometimes Rarely Never 2. How well do you do this action? 5 = excellent 4 = good 3 = ok 2 = needs improving 1 = poor 3. How well would you like to do this action? 5 = excellent 4 = good 3 = ok 2 = needs improving 1 = poor 4. Gap between how well you do it now, and would like to do it Calculate the gap by taking box 2 away from box 3 5. Is this action a priority? Yes No During assessments 1. Search for existing information about the community  Sometimes  3  4  1 (e.g., 4– 3 = 1)  No 2. Involve the community in planning the assessment  Rarely  2  5  3 (e.g., 5 -2 = 3)  Yes

16. Action planning exercise

17. INTERGRATION Action planning exercise (90mins) Instructions: Complete the action plan template by listing which CEA minimum actions for institutionalization, programmes and operations you identified as a priority, how, who will do this, resources required and potential challenges Groups do not need to complete all sections if they only focused on one area in the self-assessment Use the findings from the force-field analysis and self-assessment exercises Add more boxes if needed, but be realistic about what can be achieved in the timeframe CEA Action Plan Priority CEA minimum actions Activities Who   Resources   Timeline   Enablers Barriers Solutions / mitigation Outcome 1 Institutionalization: Community engagement and accountability is institutionalized within the National Society’s ways of working Strengthen CEA capacity and understanding at all levels 1) Deliver the CEA Foundation Training  CEA Manager & IFRC CEA Manager & leadership CEA Manager & IFRC, other dept to attend Funding for the training, training materials, staff time to participate  By end of Q1 Leadership support for CEA Other departments not seeing CEA as their responsibility Leadership to help encourage other departments to attend

18. Thank you for attending Final questions?