Training for ADMISSION officers in a university.pptx

Training on MIS use for Admission Officers in a university setting

1. ADMISSIONS MIS Training

2. Scope Fees categories Unreported Students Advancement students International students ***How to handle student portal***

3. Fees categories Before Sep 2023 Full Paying (Equip_Africa_2019) or Full Paying (Equip 2021) It is still being used for EADB2 and other short courses After Sep 2023 Full Paying (Equip_Africa_May_2023)- Institute Full Paying (Equip_College_May_2023) – Kitale German language has never changed from Full paying (CPD)

4. 91124/2024 Applicant Pays fees No fees paid EDPTT/2025/34697 Unreported student A Student Can register units The applicant can requests changes to be made for his personal details or course taking quite easily Changes is restricted once a reg no is issued

5. Unreported Students Unreported students can be obtained from Applicants Referral Details in Application Reports. They are identified by the students without a reg. no for any Applicants Intake A sample image of the reported and unreported students from MIS is shown :

6. ADVANCING STUDENTS Requirements for advancing students are as follows: A copy of KCSE results A copy of ID A student must have passed all the units of previous course i.e. recommendation section in the transcripts provide clear evidence If the student has fulfilled the No. 3, admit the student using the following app.: previous reg. no/ADV

7. The above student failed some units The student has not also done BC/6/5 These units must be completed before advancing This student has completed all the internal units The student will graduate pending the results of external results

8. The student has missing units but the system cannot determine these units. Seek the guidance of the Centre manager/respective HOD to determine MISSING 2 REGULATION for that particular course

9. International students In 2019, Kenya National Qualifications Authority (KNQA) provided a guideline for the interpretation of grades for international students namely: IGCSE O-level Ede xcel A-level UACE grade for Uganda students Tanzania advanced Certificate of Secondary Education (TACSE) and Tanzania Certificate of Secondary Education (O level) etc

10. IGCSE Grade IGCSE Marks IGCSE eqv grades KCSE Marks KCSE Grade KCSE pts A* 90-100 A* A 80-100 12 A 80-89 A A- 75-79 11 B 70-79 B B+ 70-74 10 C 60-69 B 65-69 9 D 50-59 B- 60-64 8 E 40-49 C C+ 55-59 7 F (Cambridge IGCSE only 30-39 D C 50-54 6 G (Cambridge IGCSE) 20-29 C- 45-49 5     E D+ 40-44 4     D 35-39 3     F D- 30-34 2     G E 0-29 1             The marks provided on the provisional results statement will be used to determine the grade range on KSCE scale.

11. Where marks are not provided equate to middle grade on the KCSE scale. The equivalent KCSE grades are shown below IGCSE eqv grades KCSE Marks KCSE pts A* A 12 A A- 11 B B+ 10 B 9 B- 8 C C+ 7 D C 6 C- 5 E D+ 4 D 3 F D- 2 G E 1