Visitor Management System in India- Vizman.app

Your Digital Assistant.

Making complex approach simple. Straightforward process saves time. No more waiting to connect with people that matter to you. Safety first is not a cliché - Securely protect information in cloud storage to prevent any third party from accessing data.

Would you rather make your visitors feel burdened by making them wait? Or choose VizMan for a stress-free experience? VizMan is an automated visitor management system that works for any industries not limited to factories, societies, government institutes, and warehouses. A new age contactless way of logging information of visitors, employees, packages, and vehicles. VizMan is a digital logbook so it deters unnecessary use of paper or space since there is no requirement of bundles of registers that is left to collect dust in a corner of a room. Visitor’s essential details, helps in scheduling meetings for visitors and employees, and assists in supervising the attendance of the employees. With VizMan, visitors don’t need to wait for hours in long queues. VizMan handles visitors with the value they deserve because we know time is important to you.

Feasible Features
One Subscription, Four Modules – Admin, Employee, Receptionist, and Gatekeeper ensures confidentiality and prevents data from being manipulated

User Friendly – can be easily used on Android, iOS, and Web Interface

Multiple Accessibility – Log in through any device from any place at any time

One app for all industries – a Visitor Management System that works for any organisation.

Stress-free Sign-up

Visitor is registered and checked-in by the Receptionist

Host gets a notification, where they opt to Approve the meeting

Host notifies the Receptionist of the end of the meeting

Visitor is checked-out by the Receptionist

Host enters notes and remarks of the meeting

Customizable Components

Scheduling Meetings – Host can invite visitors for meetings and also approve, reject and reschedule meetings

Single/Bulk invites – Invitations can be sent individually to a visitor or collectively to many visitors

VIP Visitors – Additional security of data for VIP visitors to avoid misuse of information

Courier Management – Keeps a check on deliveries like commodities being delivered in and out of establishments

Alerts & Notifications – Get notified on SMS, email, and application

Parking Management – Manage availability of parking space
Individual log-in – Every user has their own log-in id

Visitor/Meeting Analytics – Evaluate notes and remarks of the meeting stored in the system

Visitor Management System is a secure and user friendly database manager that records, filters, tracks the visitors to your organization.

"Secure Your Premises with VizMan (VMS) – Get It Now"

1. www.vizman.app
VizMan – Your Digital
Assistant
A Perfect Visitor Management Software
MADE WITH IN INDIA
a product by

2. The Company
NaapbooksLimited(NBL)isaCMMI3,ISO9001:2015andISO
27001-2018certifiedITcompanyregistered
NaapbooksLimitedisanacclaimedITserviceprovidercontributingitspartinoptimizingand
strengtheningthebusinessesaroundtheglobe.Ourclientsgetasuperiorcognizanceof
theirbusinessandrequirementsandhelpthemindesigningcustomizedwebportaland
applicationsfortheirbusinessactivities.
Weareproudtohavedeliveredontheexpectationsofourclientsbycompletingthe
projectslikethatofE-Auction,AccountingSystem,AadharbasedPaymentSolution,E-
Voting,etc.Wecontinuetotoiltostayaheadandkeepupdatingthefinesseandvividness
ofourofferings.
40+
Team Size
150+
Work Ex.
15+
Products
www.vizman.app

3. www.vizman.app
NBL’s RenownedClients

4. Stats for Visitor Management
Meetings are 60%
late due to the long
line at reception.
23 minutes were
wasted by
employees while
helping visitors with
check-ins.
62% of people
admit to checking
the paper visitor
logbook to see who
has signed in before
them.
While visiting office
premises, 85% of
people are
uncomfortable
sharing personal
information on open
source.
60% 62% 85%
1 2 3 4
23
Min
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5. VizMan Welcoming: Lasting Impression
www.vizman.app
FirstImpressionsMatter:Streamlinedcheck-inprocessreduceswaittimesand
makesvisitorsfeelvaluedandrespected.
ProfessionalBrandImage:Abrandimagewithmodernandtechnologically
advancedsystemshowcasesprofessionalismandattentiontodetail.
EnhancedSecurityMeasures:IDverificationandimagecapturinginstill
confidenceinvisitorsaboutthefacility'ssecuritymeasures.
PositiveVisitorExperience:Efficientmeetingmanagementallowsforsmoothand
well-organizedinteractions,leavingapositiveimpression.
SafeandSecureDeliveries:Hassle-freedeliverymanagementensurespackages
andmaterialsarepromptlyreceivedandhandled.
LastingImpressionsLeadto:Favorableword-of-mouthrecommendations,
continuedbusinessrelationshipsandpositivereviewsandfeedback.

6. Visitor
Management
System For
OFFICE

7. Add Layers of Security with
Intheworldofinformationandtechnologyeveryorganizationisusingadvanced
software,applicationsandsystemsthathelpthemtoeasetheworkandincrease
efficiencysothatemployeescanhaveabetterworkenvironmentandthebusiness
cangrowaswellastouchnewhighsintheindustry.
Maintainingfilesandregistersisamundanetaskandbecauseofhumanerror
problemslikedatamanipulation,lossofdata,unorganizeddata,andunsecured
dataariseintheorganization.
Foranyorganizationdataisacrucialthingthatshouldbewellorganizedandsafe
butasmentionedaboveproblemsthatconsumemostofthetimetoarrangeit
thatcanbeusedinotherproductiveactivities.
AndherewecomewithVizManforyouadigitalplatformthathelpsinnotonly
managingthevisitorsbutalsohelpsinschedulingmeetings,couriersmanagement
&Employees’attendancemanagement.

8. Problems in Manual System
UnsecureData:Thedataisavailableopenlytoanyonewithfilesandbooks.
UnorganizedData:Recordsofvisitorsandmeetscannotbeeasilyperused.searched,
oranalyzedforfuturerequirementsbecauseofnon-indexeddatainmanual&offline
systems.
Timeconsumption:Tomeettheconcernedpersonthevisitorhastostandinline
andhastofillinthedetailsmanuallytothereceptionwhichconsumestime.
Alertsandsecurityofpremises:Thereisalwaysthequestionofpeopleentering
withfalseinformationandwrongintentionswhichisachallengetothesecurityand
safetyofanyorganization.
Paper-baseddatafillingismiseryaswellaslossofdata:Everyvisitorhastofill
his/herdatatoenterinpremisesmanuallywhichistime-consumingbecauseabig
chunkofpeoplearewaitinginlinesandalsothedatainfilesbyanyincidentcanbe
manipulatedorthedatacanbelost.
www.vizman.app

9. What We Provide with VizMan
Meeting Scheduling
Visitor Invite
Data Confidentiality Long-Term Data Availability
Data Encryption
ID/Photo Capture
Self Check-in
Meeting Notes
Employees’ Attendance
Meeting Calendar
www.vizman.app

10. What We Provide with VizMan
Visitor Pass [Print/e-Pass]
Multiple Templates
E-mail & SMS Updates
Alerts & Notifications
Customizable Form
Visitor And Other Analytics
One-Click Report Generation
Multiple Accessibility
Real-Time Updates
Multiple Modules
www.vizman.app

11. 4 modules in 1 subscription
ADMIN EMPLOYEE RECEPTIONIST SECURITY

12. [I] Non-Invited/Self Check-in
www.vizman.app
The concerned
person approves
the visitor
Visitor Pass gets printed
or an e-Pass is shared on
WhatsApp with the visitor
Host starts the
meeting by meeting
in functionality
Meeting ends and
the host fills the meeting
notes in VizMan
Check-out of visitor by
Security/Receptionist
Visitor Scans QR & fills
details in Digi-form
created by the Admin
Gatekeeper/Receptionist
gets Visitor details and fills
in the Security/Reception
module.
O
r
1
The visitor waits in the
waiting area and receives
a Thanks SMS
2
3
4
5
6
5 7
Visitor Flow/Process

13. [II] Invited Visitor [Guest]
www.vizman.app
Host Invites Visitor
From Web/Mobile
App
The host shares
the invite code
with the security
and security
Check-in the guest
on arrival
Host will get SMS/Email
Notification & Guest gets an
Thanks SMS.
The host ends
the meetings & fills
meeting notes in
VizMan
Host approves
the meeting and
meting starts
Check-out of visitor by
Security/Receptionist
O
r
Invited Visitor
Arrives
at the premises &
Enters invite code
by scanning QR
Invited Visitor
Arrives
at the premises &
Enters invite code
by scanning QR
O
r
Gatekeeper/Receptionist
gets Visitor details and fills
in the Security/Reception
module.
O
r
1
2
3
4
5
6
Visitor Flow/Process

14. Its Time to Cross the Bridge
Put Your Step Towards Digital Growth & Success
www.vizman.app

15. VizMan Stands for
www.vizman.app

16. VizMan–GDPR Compliant
We defineVisitor Managementas the act of tracking the
visitors/people who come and go from thepremises.
GDPR applies to any processing of personal data(i.e.data that
can be linked to an individual).
GDPRhasfundamentalimplicationsforthewayvisitordatais
collectedandmanaged.
Thisappliesjustasmuchtobusinessesusingtheoldpaper
logbookasitdoestothosewithvisitormanagement systemin
place.
As concerns around data privacy and security continue to grow, organizations must ensure that their
systems and processes adhere to the latest regulations. General Data Protection Regulation (GDPR),
which came into effect in May 2018. It is a set of rules that govern how organizations collect, process,
and store the personal data of European Union (EU) citizensIrrespective of the company’s location.
At our company, we take GDPR compliance seriously, and we have taken steps to ensure that our
Visitor Management System (VMS) is fully compliant.

17. www.vizman.app
Make most
out of your business
with