Wedding New in Event Management Powerpoint

flow program, budget proposal, event brief, risk management

1. Institutional Assessment NEWLY WEDS Trainer: Kevin s. Manson Trainee: Patricia Anne p. paez

2. Company Profile Ciao Events Contact Information GLOBE : 0991-234-fl678 SMART: 0998-76fl-4321 Email: [email protected] Company Address: Orchid. St. Maria Cristina Village, San Isidro , Nueva Ecija History Founded in 2016 by Patricia Anne Paez , Ciao Events Services has rapidly grown into a premier firm specializing in bespoke event planning and execution. With a focus on creativity and client satisfaction, Ciao Events Management Company has established itself as a trusted partner in crafting memorable and impactful events tailored to meet diverse client needs and preferences.

3. Company Profile Ciao Events Vision “Our vision at Ciao Events is to become a leading global authority in event management, renowned for our innovation, meticulous planning, and unmatched client satisfaction. We aim to elevate every event we touch, setting new standards in creativity and excellence." Mission "At Ciao Events, our mission is to deliver unparalleled event management services, focusing on quality, creativity, and attention to detail. We are dedicated to exceeding client expectations by crafting exceptional events that inspire and leave lasting impressions."

4. Company Profile Ciao Events Wedding Events: Wedding planning and coordination Engagement parties Bridal showers and bachelor/bachelorette parties Ceremony and reception management Destination weddings Social Events: Anniversaries Family reunions Holiday parties Graduation celebrations Retirement parties Services Offered

5. Company Profile Ciao Events Public Events: Festivals and fairs Fundraising events Community events Cultural and arts events Sporting events Consultation and Budgeting: Event concept development Budget creation and management Vendor selection and management Timeline and logistics planning On-site coordination Services Offered

6. Company Profile Ciao Events Entertainment Activities Live Bands and DJs Performers (Magicians, Dancers, etc.) Interactive Activities Photo Booths Team Building Exercises Post-Event Services Event Evaluation and Feedback Post-Event Analysis Follow-up Services Thank You Notes and Gifts Event Cleanup Services Offered

7. CLIENT PROFILE RACHELLE I. SAN PEDRO BRIDE/CLIENT 09153370858 COORDINATOR’S PROFILE PRINCE RONALD I. SAN PEDRO Event Director Prince Events Management Services [email protected] EVENT NAME "Passport to Love: Alexis & Rachelle’s Destination Wedding EVENT OBJECTIVE To create a truly unforgettable wedding day for the couple EVENT THEME Traditional Filipino Style EVENT MOTIF BARONG TAGALOG/FILIPINIANA DAY/DATE /TIME Friday/December 12, 2024/ 5:00 pm – 9:00 pm TARGET AUDIENCE COUPLE , FAMILY OF THE COUPLE , RELATIVES, FRIENDS ESTIMATED NUMBER OF GUEST 250 GUESTS PROPOSED EVENT VENUE PROPOSED BUDGET ALLOCATION SPECIAL REQUEST

8. EVENT PROGRAM FLOW TIME ACTIVITY PERSON’S INVOLVED 5:00 PM- 5:30 Guest Arrival 5:30 - 5:45 Entourage, Primary and Secondary sponsor entrance 5:45- 5:55 Bride and groom entrance and dance 5:55- 6:20 Formal dances 6:20- 6:45 Speeches of parents 645 - 6:-50 Cake cutting 6:50-7:00 Games trivias about the couple 7:00- 7:10 Bouquet and garter toss 7:10 - 7:40 picture taking per table 7:40 8:20 dinner service 8:20- 8:40 SDE video viewing 8:40 PM- 8:55 Final Toasts and Thank You Speeches 8:55 to 9:00 Guests departure

9. ITEMS SUPPLIERS (ADDRESS AND CONTACT #) INCLUSIONS AMOUNT VENUE La Victoria hotel Address :  Sta. Cruz corner, Road, Gapan City, Nueva Ecija Phone :  [phone] Wi-Fi Parking for 100 vehicles 1 Swimming Pool 1 kiddie pool Wide Garden Area Stage P75,000 CATERING Dina’s catering Imelda Avenue, Kapitan Pepe Subdivision, Cabanatuan City, Philippines 0917 566 5687 [email protected] FULL COURSE DINNER BUFFET 250 PAX*700 P175,000 PICA-PICA charcuterie buffet P15,000 MOBILE BAR Hysteria Mobile Bar  Cabanatuan City, Philippines 0905 850 2890 [email protected] faebook.com/ bysteriamobilehar Lighted Bar set up Bartenders Free Flowing Drinks Ice supply 15-20 kinds of drinks Bar Games Service of Clients’s liquor P15,000

10. ITEMS SUPPLIERS INCLUSIONS AMOUNT STYLING La Estilo   Aliaga, Nueva Ecija , Cabanatuan City, Philippines Stage design, floral backdrop, couch for newly weds, chairs and tables, centerpieces, Bride and bridesmaid bouquets, corsage, buttonnaires , P120,000 FLORIST P20,000 ACCOMMODATION La Victoria Hotel Address :  Sta. Cruz corner, Road, Gapan City, Nueva Ecija Phone :  [phone] air-conditioned rooms good for 3 to 4 pax P36,000 LIGHTS AND SOUND PAUL AUDIO SOUNDS AND LIGHTS Purok 5, 264 Balante -Sta. Cruz Rd, Gapan City, 3105 Nueva Ecija 0905 555 0129 Speakers, microphones, amplifiers, ambient lighting, stage lightning, fog machines, bubble machines, projection system, fairy lights P4,500 LED WALL 9ft x 28 ft LED WALL P30,000

11. ITEMS SUPPLIERS INCLUSIONS AMOUNT PHOTO VIDEO CG Creatives Photography  0975 023 4864 [email protected] SDE video Printed enhanced photos 2 photographers 2 videographers Soft copy of all photos both raw and enhanced in 64gb flashdrive Prenup photograpy Prenup video with cinematography P70,000 PHOTO BOOTH Background 3 ring lights Props Monitor 1 photographer 1 assistant P60,000 SOUVENIRS Capiz lamp P125,000

12. ITEMS SUPPLIERS INCLUSIONS AMOUNT CAKE Tricia’s Treats Malapit , San Isidro, Nueva Ecija 09270459828 6 tier wedding cake All edible P30,000 HMUp Makeup By Jasmine Patiño   Bacoor,Cavite , Bacoor , Philippines 0928 451 6425 [email protected] Bride, Groom, Mother of the bride and groom HD airbrush make up for the bride, 3D human hair lashes, Natural Contact lenses, 3 hairstyles Unlimited retouches for the bride, conventional make up for the groom, formal hairstyle, P40,000 INVITATION Almers Advertising and Printing Supplies 163 Camino Street, San Nicolas [email protected] Embossed style P15,000 GOWNS,JEWERLY  Edgar Lising Gowns Gapan , Nueva Ecija 09058967402 Basal gown, necklace, earrings, bracelets, hairpieces P60,000

13. ITEMS SUPPLIERS INCLUSIONS AMOUNT GAMES,PRIZE 1000 pesos cash P5,000 PERFORMERS Johnoy Danao 3 song performance P300,000 EMCEE Bright Events by Team Host Oli  Sto . Niño Gapan City, Gapan , Philippines 0955 958 4422 2 professional masters of ceremony Entertainment management Assisting staffs Guest management P20,000 CHURCH FEES P6,000

14. ITEMS SUPPLIERS INCLUSIONS AMOUNT OFFICIATING MINISTER P5,000 CREW MEAL Before the event 4 coordinators 3 photographers 2 videographers 3 event stylist 1 florist 3 HMUp stylists 2 barista 2 security personnel 5 assistant staffs After the event 4 coordinators 3 photographers 2 videographers 3 event stylist 1 florist 3 HMUp stylists 2 barista 2 security personnel 5 assistant staffs 25 PAX * 240 P6000

15. SUB-TOTAL P1,232,500 COORDINATOR’S FEE 10%-20% P246,500 CONTINGENCY FUND FLEXIBLE P21,000 GRAND TOTAL P1,500,000

16. Backstage / Dressing Room LED Wall Couple’s Table Cake Table Souvenir Table Gift Table RED CARPET Dance Floor Registration Area IATF Protocol Sound System VIP TABLE VIP TABLE Buffet 1 Buffet 2

17. Risk Solutions Fire Risks Unexpected faulty wirings Have a floor plan of the building wheres there are fire exits Have fire extinguishers Health and Safety Risks Accidents or injuries during physical activities. Conduct a thorough risk assessment before the event. Ensure that activities are suitable for all fitness levels. Have first aid kits and trained personnel on-site. Communicate safety guidelines clearly to all participants.

18. Risk Solutions Cultural and Sensitivity Risks Activities that might offend or exclude some team members. Choose inclusive activities that respect cultural and personal differences. Avoid activities that might be controversial or uncomfortable for some participants. Seek feedback from diverse team members during the planning stage. Logistical Risks Delays in transportation Arrange reliable transportation and have backup plans. Inspect venues in advance and ensure they meet requirements. Monitor weather forecasts and have contingency plans for outdoor events. Communicate detailed itineraries and logistical information to all participants.

19. Risk Solutions Unorganized Parking Space Parking Attendants: Employ parking attendants to manage the parking area efficiently, guiding drivers to available spots and optimizing space usage. Digital Signage: Use digital signage to direct participants to available parking areas or alternative options. Live Parking Updates: Provide real-time updates on parking availability through a dedicated event app or social media channels. Nearby Lots: Arrange for additional parking spaces in nearby lots, such as schools, businesses, or public parking areas. Parking Instructions: Send detailed parking instructions to participants in advance, including maps and alternative parking options.