word processing in information communication and technology

word processing

1. Word Processing
Understanding Microsoft Word 10

2. Benefits of a Word ProcessorBenefits of a Word Processor
Word ProcessingWord Processing
Is the use of a computer and software to Is the use of a computer and software to
produce written documents such as produce written documents such as
letters, memos, forms and reports.letters, memos, forms and reports.
Word ProcessingWord Processing
Move the insertion point
Correct text
Change text appearance
Change text format
Select text to move, copy, or delete

3. Microsoft Word 2010 brought back the File Menu Microsoft Word 2010 brought back the File Menu
and took away the home button. We still have the and took away the home button. We still have the
ribbons and groups.ribbons and groups.
File Button – a drop down menu for printing and saving files
Ribbons – they act like the menu bar
Groups – they act like the drop-down menus

4. AlignmentAlignment
How your text fits between the left and right
margins of a page.
Your alignment buttons are found on your HOME
RIBBON/PARAGRAPH GROUP

5. Align LeftAlign Left
Text is aligned
evenly at the
left margin.

6. Align CenterAlign Center

7. Align RightAlign Right

8. Align JustifyAlign Justify
Notice
that the
spaces
between
words
increased
so that
the right
side of
the text is
aligned.

9. CopyCopy
To make an exact copy of
information in your document.
Your copy button is found on HOME
RIBBON/CLIPBOARD GROUP

10. CutCut
To remove information in your
document.
Your cut button is found on HOME RIBBON/CLIPBOARD
GROUP

11. PastePaste
To insert the last information you cut or
copied into a document.
Your paste button is found on HOME
RIBBON/CLIPBOARD GROUP

12. CursorCursor
Where the action is on your screen, shown by a flashing line.
I
I-BeamI-Beam
Where your mouse is on your screen, shown by an I.

13. FontFont
A set of characters with a particular design and size.

14. Font StyleFont Style
Certain changes to the appearance of the font

15. Line Spacing
The amount of space that appears between the
lines of text in a document.
Single Space Text Single Space Text Single Space Text
Single Space Text Single Space Text Single Space Text
Single Space Text Single Space Text Single Space Text
Double Space Text Double Space Text Double Space Text
Double Space Text Double Space Text Double Space Text
Double Space Text Double Space Text Double Space Text

16. Margin
The space between text and an edge of a page.

17. Page Orientation
How the information will be print on the page
Portrait (8 ½ by 11)
Landscape (11 by 8 ½)

18. Word Wrap
A feature in most word processors that
automatically moves words to the next line as
you type.
You only have to press the Enter key when you
want to leave a blank line or start a new
paragraph.

19. Header
A header can
contain a page
number, your
name and the
date.
Information displayed at the bottom of a page in a document.
Information displayed at the top of a page in a document.
Footer
A footer can
contain a
page
number or
the date.

20. Undo and RedoUndo and Redo
When working in a document, you will When working in a document, you will
sometimes delete text accidentally or change sometimes delete text accidentally or change
your mind about editing or formatting changes your mind about editing or formatting changes
you made. This is when the Undo command is you made. This is when the Undo command is
useful. The undo command will reverse a useful. The undo command will reverse a
number of recent actions.number of recent actions.
Any time you make a
mistake click the
undo button on the
tool bar

21. Back Space and DeleteBack Space and Delete
You might find, as you read over your text, that You might find, as you read over your text, that
you need to delete characters or words. There you need to delete characters or words. There
are two ways to delete characters; using are two ways to delete characters; using
backspace or using delete.backspace or using delete.
Use
backspace to
delete the
charters to
the left of the
insertion
point
The delete key
removes the
characters to
the right of the
insertion point

22. Using These Terms in WordUsing These Terms in Word
Now you know some terms in MS Word Now you know some terms in MS Word
lets see how to use them. lets see how to use them.
Using you note sheet, write down the steps to Using you note sheet, write down the steps to
complete some simple formatting complete some simple formatting
commands.commands.

23. AlignmentAlignment
To change the alignment of textTo change the alignment of text
1.1.Select text by dragging your mouse Select text by dragging your mouse
over itover it
2.2.Select Home Ribbon/Paragraph GroupSelect Home Ribbon/Paragraph Group

24. Cut or CopyCut or Copy
1.1.Select text by dragging your mouse Select text by dragging your mouse
over itover it
2.2.Select Cut or Copy from the Home Select Cut or Copy from the Home
Ribbon/Clipboard GroupRibbon/Clipboard Group

25. PastePaste
1.1.Place your curser where you want your Place your curser where you want your
text or picture to appeartext or picture to appear
2.2.Select Paste from the Home Select Paste from the Home
Ribbon/Clipboard GroupRibbon/Clipboard Group

26. You can also access the Cut,
Copy, and Paste commands by
right-clicking the mouse button
on the selected text and
choosing the commands on the
shortcut menu.

27. To Change FontTo Change Font
1.1.Select text by dragging your mouse Select text by dragging your mouse
over itover it
2.2.Select text, text style and size from the Select text, text style and size from the
formatting toolbarformatting toolbar

28. More font options are under
Home Ribbon  Font Group
You can also change the underline style and color

29. To Change CaseTo Change Case
1.1.Select textSelect text
2.2.Select the Home Ribbon/Font GroupSelect the Home Ribbon/Font Group

30. Line SpacingLine Spacing
Word automatically single spaces when you Word automatically single spaces when you
type. To change line spacing:type. To change line spacing:
1.1.Select the text Select the text
2.2.Select the Home Ribbon/Paragraph Select the Home Ribbon/Paragraph
GroupGroup
3.3.Select your desired Select your desired line spacingline spacing

31. MarginsMargins
1.1.Page Layout RibbonPage Layout Ribbon
2.2.Page setup GroupPage setup Group
Page OrientationPage Orientation
1.1. File MenuFile Menu
2.2. Page setupPage setup

32. Header and FooterHeader and Footer
1.1.Go to the Insert RibbonGo to the Insert Ribbon
2.2.Header / Footer GroupHeader / Footer Group