WORD PROCESSING PRESENTATION 2018-1.pptx

Word processing presentation

1. WORD PROCESSING MICROSOFT WORD

2. DEFINITION - A word Processor is a word processing software package that allows you (the user) to perform word processing. You can use it to create /type documents such as letters, reports, invitations, flyers, resumes, novels and other documents. - In other words, word processing is the act of using a computer to create, edit , save and print documents.

3. Examples of Word Processor Packages Word Perfect Microsoft word Corel write Open office writer Apple iwork Google drive doc (online) Dropbox paper (online)

4. Features of a Word Processor Typographical Error Detection and Correction Automatic Word Wrap Formatting and Enhancing Documents Presentation Inclusion of graphics within documents Multiple Copies Mail Merge Electronic Filing Electronic Transmission

5. Starting Word (steps) For windows 8/10/13 click on the window icon then select word or on the search box type Microsoft word, and select and click the application or on the status bar click on W

6. Word window: You use this window to interact with Word.

7. The Ribbon You use commands to tell Microsoft Word what to do and these commands are found on the Ribbon. The Ribbon is located near the top of the screen, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes.

8. ON THE FILE TAB: we have the following commands NEW OPEN SAVE SAVE AS PRINT CLOSE

9. The Quick Access Toolbar The Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default: Save, Undo and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.

10. The Status Bar The Status bar appears at the very bottom of your window and provides such information as the current page and the number of words in your document. You can change what displays on the Status bar by right-clicking on the Status bar and selecting the options you want from the Customize Status Bar menu.

11. THE KEYBOARD

12. THE QWERTY KEYBOARD Derives its name from the first 6 letters of the alpha numeric pad Has the function keys: contains shortcuts for operating the computer (F1 – F12) The cursor control keypad : for navigating (moving from 1 point to another) in the document The alpha-numeric keypad- for typing and editing the document/ entering alpha numeric data The numeric key pad- used for entering figures/numerical data

13. KEYBOARD KEYS SPACE BAR: press once to create space in between words Enter Key: used for 3 functions: namely going to the next line, creating a new paragraph or executing of commands eg . Opening a file Shift keys: The 2 nd function key used for typing the top character on the keys with more than 1 character and also for editing text. Selecting text is done through pressing the shift key in combination with the cursor control keys. If you want to capitalise hold down the shift key and the letter

14. TYPING YOUR ASSIGNMENT When typing the assignment use the following Font Type: Times New Roman Font size 12 Font style : Regular/Normal (no italicising or bolding) Line spacing: double or 1.5

15. THE DELETE AND BACKSPACE KEY Both are used to perform deletion Backspace: You delete from right to left of the cursor position Delete key: deletes from left to right of the cursor position

16. FORMATTING A DOCUMENT Formatting include the following: Use of various colours Use of various font types and sizes Italicizing, bolding, and underling Alignments and line spacing including bulleting Inserting page numbers Word art Inserting tables and page boarders

17. Basic features Cut and paste Copy and paste Find and replace

18. Saving a new document Click the office button (word 2007) or click on file ( office 2010/2013 ) Click on SAVE AS on the drop down menu Type the file name Select the save location Click the save button

19. Spell/grammar Checker Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line under the word. Grammar errors display a green wavy line under the error. To activate the command, go to REVIEW TAB to initiate a spell and grammar check of your document and start interacting with the dialogue box on display until the end.

20. CLOSING MICROSOFT WORD Click the close button (the X on the right corner of the Microsoft word screen) Click the office button and click exit word

21. Mailings: Mail Merge Is the merging of two documents to make 1 e.g a word document can be merged with an excel document

22. Starting the Mail Merge Now, click on the Mailings tab.  Click the Start Mail Merge button, and from the dropdown that appears, choose Letters. Nothing happens - don't worry.

23. Setting Up the Excel Source The first step is to set up the Excel file with information for people receiving the mailings.  This may be provided for you already.  If not, you will want to make sure that you put headings on all the columns.  For example, on top of the column with first names, you will want a heading like FirstName .  It is best not to use spaces or punctuation in this heading

24. Setting Up the Letter Next, open Word and write the letter, omitting any information that will be filled in from, or based on, the Excel file.

25. Connecting to the Excel File To connect your document to the Excel file, click the Select Recipients button and choose Use Existing List...  Find the Excel file on your computer

26. Finishing Up If the results look good, click the Finish and Merge button.  Choose Edit Individual Documents.  This will allow you to put all the letters into one long Word document, each starting a new page.  You can make any necessary edits before printing.