Working with Tables in MS Word Presentation.pdf

Working with tables in Microsoft Word allows you to organize and present information in a structured format. Whether you're creating a report, a resume, or a newsletter, tables can help you effectively display data. Here's how to work with tables in MS Word:

Inserting a Table:

Click on the "Insert" tab in the ribbon.
Click on the "Table" button.
Choose the number of rows and columns for your table by hovering over the grid until you reach the desired size, then click to insert.
Formatting Tables:

Click inside the table to activate the "Table Tools" contextual tab in the ribbon.
Use options like "Design" and "Layout" to change the appearance and structure of the table.
You can adjust properties like borders, shading, and alignment to make the table visually appealing.
Entering Data:

Click inside any cell of the table to start entering data.
You can type directly into the cells or paste content from other sources.
Resizing and Adjusting Columns and Rows:

Hover over the border of a column or row until the cursor changes to a double-sided arrow.
Click and drag to resize the column or row.
To adjust the width of all columns evenly, select the entire table, then click and drag the column borders.
Merging and Splitting Cells:

To merge cells, select the cells you want to merge, then right-click and choose "Merge Cells" from the context menu.
To split a merged cell, click inside it, then go to the "Layout" tab, click "Merge Cells," and select "Split Cells" from the dropdown.
Sorting Data:

Click inside the table.
Go to the "Layout" tab in the ribbon.
Click on the "Sort" button.
Choose the sorting options (e.g., sort by column, ascending or descending order).
Adding or Deleting Rows and Columns:

Right-click on a row or column.
Choose "Insert" or "Delete" from the context menu to add or remove rows or columns as needed.
Moving a Table:

Click on the table to select it.
Hover the mouse over the table border until the pointer changes to a four-headed arrow.
Click and drag the table to move it to a new location within the document.
Working with tables in Microsoft Word provides a flexible way to organize and present data, enhancing the visual appeal and readability of your documents.

1. Working with Tables
in MS Word
PRESENTED BY
Himanshu
Amit Kumar
LakshayPratapSingh

2. How to Create a Table?
1. Using the Grid
Step 1: Go to the Insert tab and click on the Table button.

3. Step 2: In the dropdown menu, select the number of rows and columns from the Grid.

4. 2. Using Table Dialogue Box
Step 1: Go to the Insert tab and click on the Table button.

5. Step 2: Under the grid, you will see an Insert Table button. Click on it.

6. Step 3: In the Insert Table Dialogue box, mention the number of rows and number of
columns as per the requirement and click on OK button.

7. How to Modify a Table?
1. Changing Layout of a Table
Step 1: Select the table for which the layout is to be changed. Go to the design tab.

8. Step 2: Click on the dropdown menu to get various different types of layouts for your table.

9. Step 3: Select any layout as per the need.

10. 2. Splitting the Cell
Step 1: Select the cell that you want to split into multiple cells. Then go to the Layout tab and click on
the Split Cells button.

11. Step 2: In the dialogue box, mention the new dimensions as per the requirement.

12. Step 3: Click on the Ok button.

13. 3. Merging the Cells
Step 1: Select all the cells that are to be merged into a single cell. Then go over the layout tab, and
you will see a Merge Cell button.

14. Step 2: Now click on the Merge Cell button and the selected cells will be merged.

15. 4. Applying Borders and Styles on a Table
Step 1: Select the entire table and go over the design tab.

16. Step 2: Select the style that you want to apply to your table.

17. 5. Converting Text to a Table
Step 1: Select the text that is to be converted into the table. Now go to the Insert Tab and you will see
a Table button.

18. Step 2: Click on the Insert Table button and in the drop-down menu, click on the Convert Text to Table
button.

19. Step 3: In the dialogue box, mention the dimensions of the required table and other data that is
required.

20. Step 4: Click on the OK button and the selected text will be converted to a Table.

21. 6. Inserting Images in a Table
Step 1: Select the cell in which you want to add the Image. Go to the Insert tab and select the
Pictures button.

22. Step 2: You can either choose a picture from your device or select one online.
Step 3: Choose a picture from the browser window and click on the Insert button.

23. Step 4: Selected Image will be added in the cell selected.

24. 7. Performing Calculations in a Table
Step 1: Select the cell in which the result of the mathematical operations is required.

25. Step 2: Now go to the Layout tab and select the formula button.

26. Step 3: In the dialogue box, define the formula for the mathematical operation, the default formula is
the sum of the values to the left or above.

27. Step 4: After defining the formula, click on the OK button to apply the formula on the cells given in
the formula.