05 formatting paragraphs

1. Paragraph Formatting

2. There are a number of tools you can use to apply paragraph formatting options: Alignment buttons (align left, center, align right, and justify) allow you to set the alignment of a paragraph. Line spacing button allows you to easily reset your spacing between lines of text. Numbering allows you to set automatic paragraph numbering for paragraphs. Bullet allows you to set hanging indents with bullets for paragraphs. Indentation Buttons (Decrease Indent and Increase Indent) enable you to change left indentation for paragraphs. Character scaling allows you to stretch or scale text horizontally. The shading tool allows you to highlight behind the paragraph. Border allows you to set borders for a paragraph. The Paragraph group is found on the Home tab

3. Alignment Click anywhere inside the paragraph you want to align. then Refers to the way text appears between the indents. Click the Align Left, Center, Align Right, or Justify button in the Paragraph group

4. Line Spacing Line spacing refers to the amount of blank space before and after each line in a paragraph . It often determines how easy it is to read a document. Line spacing is measured in lines or points. You can quickly change the line spacing by using the spacing button in the Paragraph group These commands affect the paragraph where your cursor is currently located. To spread the change wider, select several paragraphs or the entire document. Or by pressing Ctrl+1 for single-spaced, Ctrl+2 for double-spaced or Ctrl+5 for 1.5 spacing.

5. Bullets and Numbering Everyone makes lists. Word lets you make two types of lists: bulleted and numbered. A bullet is a dot or other symbol used to highlight items in a list. Use bullets to list items that do not have to be in any particular order. Like a shopping list. Numbers (or letters) are used when information has to be in a certain order, like a recipe. Shopping list: Eggs Milk Bread Orange juice Peanut butter Recipe: Preheat oven to 350 Grate 1 cup of cheese Dice ¼ cup of onions Slice ½ red pepper into strips Add ingredients to meat sauce Bake for 20 minutes

6. Creating Lists To create a bulleted or numbered list: Make sure your cursor is set to type the first item in your list. Click the bullet or number button in the paragraph group . Enter the first item on your list and press Enter . The next line will begin automatically with a new bullet or number. Enter the next item on your list and press Enter . When your list is complete, press Enter twice to turn off bulleting. Click for bullets Click for numbers If you don't care about the style of bullets or numbering used, you can turn on Bullets and Numbering by clicking on the appropriate command in the paragraph group on the home tab. If you want to get fancy with your bullets, use the drop down arrows to customize them.

7. Indentation The indent feature sets temporary left and right margins for paragraph text. To indent one or more lines of text: Use the Increase/Decrease Indent buttons in the paragraph group This is the most convenient way of setting a left indent. Clicking the Increase Indent button once indents text to a default .5"

8. Setting Indentation With the Ruler The indent settings appear on either end of the white part of the ruler. By default, they're set at the same position as the margins and the area between the margins is indicated by the white area on the ruler. The indent markers are kind of triangular in shape. On the left, there are two of them for controlling the left indent: the top one is for the first line of a paragraph and the bottom one is for the remaining lines in the paragraph. On the right, there's only one for controlling the right indent. You set indentation by dragging these little markers along the ruler. The left indent markers can be moved separately to achieve different indentation effects. If you want to set both left indents identically, drag the little rectangle beneath the indent markers, it moves both markers together. The top triangle is the location for the First-line Indent . The first line of text in a paragraph will start at whatever location you put this on the ruler. The bottom triangle sets the location for Hanging Indents . This is where all lines of text—except the first—begin in a paragraph. The little square below the "hourglass" is the Left Indent . This one will move both of them simultaneously, allowing you to set them at the same place without having to do it twice. The text you need to change must be selected before you make changes on the ruler.

9. Simple Borders Add a border to a paragraph in your document to draw attention to important information. Select the paragraph you want to enclose. Click the command in the paragraph group on the HOME TAB

10. Customize Your Borders The “Page Border” tab is for placing a border to frame a page. The borders and shading dialog box gives to a lot of options to choose from. To display this dialog box, click on the option at the bottom of the border options menu. The “Borders” tab will give you tools to place borders around paragraphs and sections of text within your page.

11. Shading You can emphasize an area of text by shading it in color. This can be used with or without a border.