1. mca 21

1. India’s First Mission Mode e Governance Project under NeGP
1
AVINASH SRIVASTAVA
Joint Secretary
Ministry of Corporate Affairs
Government of India

2. VISION OF THE MINISTRY
Tofacilitatecorporategrowthwith
enlightenedregulation.
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3. Vision MCA21
Foundation for a healthy business eco
system
•Reposition MCA
•To fulfill the aspirations of its stakeholders
•To achieve global competitiveness for the
21
st
century

4. MCA 21 Showcase
•Thesessionwillshowcasethree
perspectives:
–Ministry’s
–Operator’s:byTCS
–andRegistrar’sOfficebyRegistrarof
CompaniesDelhi
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5. Ministry Perspective
•Need,Vision&StrategyforMCA21
–PPPusingBOOTmodel
–IndependentPMU
–3
rd
PartyAudit
–CertificationbyProjectConsultant
–Government committees: Empowered
Committee,ApexCommittee
•PolicyEnablement&Legislativesupport
•ChangeManagement –InternalandExternal
(Stakeholders)
•BenefitstoGovernment,Business,Public,FIs
•
ContinuousBusinessChange
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6. Business Drivers - Need for MCA21
•More than 700,000 corporates
•About 6 crore pages maintained in files
•One lakh charge registrations per year
•Millions of corporate representatives
visit ROC office every year
•Physical presence of company
representative required for all
transactions
•Slow manual collection and verification
process
•Unmanageable situation during peak
filing season of Oct-Nov-Dec
•Mostly one office per state
•Ever-increasing stakeholder base
Ever-increasing corporates
Limited Access Points
Physical Presence
Long Queues
•Payments were to be made in person
•Only cash or Demand Draft accepted not even cheque
•Information availability to stakeholders was time consuming and inaccurate
Record Rooms Maintained Manually
Limited Payment Options
•Paper overload doesn't permit other value added service
•Paper sorting, storage and retrieval was very cumbersome and time consuming
Paper Based Transactions
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7. Previous Current
MCA21 –Transformation (since Jan, 2007
across the whole country)
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8. Scope of Services –MCA21
•NameApprovals
•Incorporationofnewcompanies
•Filingofannualstatutoryreturns
•Grantofallapprovals
•Easyaccesstopublicrecordsofcompaniestoallstakeholders
•Grievanceredressal
•Compliancemanagement&effectiveregulation
•Platformforimplementingvalue- addedservices
•InteroperabilitywithotherGovernment Department/
Ministries/Regulators
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9. MCA21 Implementation Strategy
•ServiceDeliverybasedPPPModel
•ConsultativeandTeamApproach
–Unambiguoustechnicalspecifications(including
prototypes)
–Cross-functionalteamincludingexpertfrombusiness
domain,financialmodeling,IT,legalprofessionals
withparticipationfromprofessionalinstitutes
•Modernizationofoffices
•ProcessRe-engineeringtoadapttoatechnology-
enabledenvironment
•Migrationoflegacydata(45Millionpagesdigitized)
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10. MCA21 Change Management
INTERNAL
•Policy:AmendmentstoCompaniesActenablingand
mandatingelectronicfiling
•Employees:Alargescaletrainingandtransformational
exercise,ensuringparticipationofalllevelsof
employees,withtacitsupportofbootpartner.Eachof
thefieldofficewasmadepartoftheteamtocarryout
transformationwithin.
EXTERNAL
•InvolvementofProfessionalInstitutes(ICAI,ICWI,ICSI)
&IndustryChambers.
•CountrywideFacilitationcenters
•CertifiedFilingCenters(>900innumbers)
•ExtensiveMediaCampaign–Educative&Informative
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11. Innovations Used
•ElectronicpaymentmethodslikeCreditCard,Internet
Banking&recentlyintroducedNEFTtypeofpayment
•Eliminationofrepetitivedatausing‘pre-fill’
•Automatedpre-scrutinytoensureaccuracyofdata
•AuthenticationofformsviaDSC
•Utilizationofpubliclyavailablesoftwaresothatend-user
didnotincuranyadditionalcost
•StraightThroughProcessingoffilingswithsystem
approval
•IntroductionofElectronicStamp
•SystemofRole-Checktoverifyantecedentofthe
signatory
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12. MCA21 –Best Practices
‘Blue print’ Approach –RFP Document
Holistic outsourcing –PPP Model
Digitization of legacy –assembly line approach
RFO –Addressing Digital Divide
Outcome (SLA) based monitoring
Back office workflow –productivity management
Straight through approval process
PMU for strategic and operational monitoring
Green project –eForm& eStamp
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13. 1.Business–enabled to register a company
and file statutory documents quickly and
easily
2.Public–to get easy access to records and
get their grievances redressed effectively
3.Professionals -to be able to offer efficient
services to their clients
4.Financial Institutions –to find registration
and verification of charges easy
5.MCA–to ensure proactive & effective
compliance and corporate governance
6.
Employees -empower to deliver best of
services
Nature of Service Prior to MCA21AfterMCA21
Name Approval 7 days 1-2day
Company incorporations 15 days 1-3days
BS / AR Filing 60 days Instantaneous
Change in directors 60 days 1day
Inspection of public
documents
Visit to ROCOnline
Facilities for On-line end-end interaction with
MCA services on portal
Provides Any Time, Any Where access to MCA
services on a 24X7 basis
•Revenue Increase from 7000 to 14000 Million
Rupees
•ZERO Revenue Leakage
•National Charge Database Established
•Used by all Banks & FIs before loan
disbursal to companies
•Automation of all Internal Functions
•Transaction-wise Payment Reconciliation
Project Objectives and Realization
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14. Overview : Statistics at a Glance
(as on 11-02-2012)
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Active Companies 762,000
Public Limited Companies 58,000
Private Limited Companies 704,000
Dormant Companies 153,000
Foreign Companies 3183
Listed Companies –BSE 5086
Listed Companies –NSE 1552
Companies under Liquidation 4612
Numberof Limited Liability Partnerships
registered under LLP Act
7952

15. Growth of Company Incorporation
15
52524
65899 65139
68088
92080
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
100000
2006 -2007 2007 -2008 2008 -2009 2009 -2010 2010 -2011

16. Growth of Company Filings
16
294519
344992
393305
451830
596988
98262
118844
132073
143925 163617
0
100000
200000
300000
400000
500000
600000
700000
2006 -2007 2007 -2008 2008 -2009 2009 -2010 2010 -2011
Annual Returns Charges (eform 8,10 & 17)

17. MCA Website

18. MCA21 –Key Achievements
•Proceduraluniformityacrossalloffices
•Speedandcertaintyofservicedelivery,witheaseofaccess
•Transparency–statusofprocessingoffilingsandapprovals
•Problemofmalpracticesinherentwithapaper-basedsystem
addressed(suchasante-datefilings,incompletefilings,replacing
documents,etc.)
•Establishmentofadependabledataforeffectivecompliance
management
•Platform for further processes refinement
•Empowermentofthecitizen/investorwithauthenticdataabout
companiesthroughtheInternet
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19. Recent Improvements
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Trouble free Peak Filing:
OctoberandNovembereachyeararethepeak
filingseasonforBalanceSheetsandAnnual
Reports
TheMinistrysetinmotionadvancereadiness
actionplan
softwareoptimization
hardwareaugmentation
appealtocorporatestostaggerfilings
throughmediacampaigns,portalmessage
etc.

20. Recent Improvements (Contd..)
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Morethan1.5Millionfilingswerereceivedin
themonthsofOct&Novwithoutany
hindrancewhichis17%morethanlastyear

Analltimehighof79,000filingswas
recordedon29
th
Oct2011.

21. 21
MCA21 adds new PARADIGM -XBRL
Companies mandated to file in XBRL mode in Phase I (FY 2010-
11 onwards i.e. balance sheet date as 31.03.2011 or onwards)–
•All listed companies and their Indian subsidiaries,
•All companies having a paid up capital of Rs 50 Million or
more,
•All companies having a turnover of Rs 1000 Million or above
Banking companies, insurance companies, power companies
and NBFCs registered with RBI exempted from XBRL filing for this
financial year as their respective taxonomies are under
development

As on Date more than 23500 companies have successfully filed
their documents in XBRL

22. Company Registration
1.Obtain Director Identification Number (DIN) online by giving
name, fathers’ name, date of birth, address, and Income Tax
permanent account number of the proposed director
2.Foreign national has to give passport details in place of
Income Tax permanent account number
3.Obtain Name of the proposed company by filing application
online. Normally Name is made available online / within 24
hours.
4.Process developed to give Name immediately online
5.File Incorporation documents such as
Memorandum, Articles, particulars of promoters, directors
and place of registered office of the company.
6.Incorporation Certificate is now issued online between 24-48
hours
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23. AWARDS WON
DATAQUEST Pathbreaker
Awardfor2006
Nationale-GovernanceAward
for2007forBusiness
ProcessRe-Engineering
DATAQUEST e-Governance
vendorawardfor2007
PrimeMinistersAwardfor
excellencein Public
Administration

24. THANK YOU
A GREEN PROJECT
SAVES 100 MILLION PAGES EACH YEAR!
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[email protected]