18799177-FI-Financial-Accounting-Asset-Management.ppt

18799177-FI-Financial-Accounting-Asset-Management.ppt

1. FI -Financial Accounting
Asset Accounting

2. AC305AC305
Asset AccountingAsset Accounting

3.  S AP AG
Chart of Accounts - Chart of Depreciation
ClientClient
Country A
:
Chart of deprec.Chart of deprec.
Book deprec.Book deprec.
Tax deprec.Tax deprec.
Cost-acc. dep.Cost-acc. dep.
Group deprec.Group deprec.
Chart of accounts
Company code Company code Company code Company code
1000 2000 3000 - - - -
Chrt of acts. INT Chrt of acts. INT Chrt of acts. CAUS Chrt of acts. XXX
Chart of deprec. Chart of deprec. Chart of deprec. Chart of deprec.
1DE 1GB 1US 1XX  You can create a number of charts of accounts for Financial Accounting and a number of
depreciation areas for Asset Accounting in the system.
 General ledger accounts are defined on the level of the chart of accounts.
 You define the necessary depreciation areas in the chart of depreciation. You can define a
separate depreciation area for each type of valuation.
 You will usually want to create one chart of depreciation for each country. It makes sense for
all the company codes in a country or in a business/industrial sector to used the same chart of
depreciation.
 Each company code uses exactly one chart of accounts and one chart of depreciation.
 Several (all) company codes can work with one chart of accounts and one chart of depreciation.

4.  S AP AG
Asset Accounting Company Code
Chart of
accounts
Chart ofChart of
depreciationdepreciation
Financial Accounting
Company Code
+
Data for Asset Accounting
Asset AccountingAsset Accounting
Company CodeCompany Code
==  You have to set up company codes in Financial Accounting first.
 Then assign them to a chart of depreciation, and add the data necessary for Asset Accounting.
 You can use the company code for Asset Accounting only after making these modifications.

5.  S AP AG
Cost Accounting Assignment
Controlling
area
1000
Company code
1000
Company code
1001
Cost center
Act.Plan
Asset - Forklift
Cost center
Order
VehiclesVehicles
Book deprec.
Tax deprec.
C-acc. deprec.
Order
VehiclesVehicles
Act.Plan
DepreciationDepreciation
InterestInterest
ClientClient  You can assign an asset to the following Controlling objects:
 cost center
 activity type
 order
 maintenance order
 When you assign an asset to a cost center, the system automatically assigns it to a controlling
area.
 A controlling area can include one or more company codes.

6.  You create each asset in an asset class.
 Asset classes consist of a master data section and a section for determining values.
 The master data section must be assigned to at least one chart of depreciation. This assignment
enables you to complete the asset class with the data for determining values.
 You can suppress individual depreciation areas in each asset class, for example investment
support areas which are only applicable to certain classes.
 For each depreciation area, the depreciation terms for the assets can either be proposed by the
system with the option of changing, or they can be mandatory.
 Several charts of depreciation can also be assigned to an asset class. This ensures that the asset
class catalog is uniform despite using different depreciation areas.

7.  The asset class contains default values and control elements which are passed on to the
individual assets when you open a new asset master record.
 By entering useful default values, you reduce time and effort needed for creating new asset
master records. You also ensure that the records in a given class are handled uniformly.

8.  You enter the number range in the asset class. The number range controls the assignment of
asset numbers, and is defined either as internal or external.. Internal numbers are automatically
assigned by the system, external numbers are assigned by the user.
 You can assign a company code its own number ranges, or link it to those of other company
codes.
 You enter the company code for number assignment in the Asset Accounting company code (for
number assignment across company codes).

9.  S AP AG
1515
Transaction type groups
Special Asset Class: Assets under Construction
Class: Assets u. const.
ExtrasExtras
AuC status AuC status
Down paymentDown payment
1616 Down payment carried forward Down payment carried forward
from previous yearsfrom previous years
nnAuC managed as totalAuC managed as total
nnline item settlementline item settlement
nncapital investment measurecapital investment measure
depreciationdepreciation
areasareas
deprec.deprec.
keykey
Book dep.Book dep. 00000000
Tax dep.Tax dep. 00000000
Cost-acc.Cost-acc. LINALINA
negative values allowednegative values allowed
depreciation is not calculated indepreciation is not calculated in
depreciation areas intended for thedepreciation areas intended for the
balance sheetbalance sheet  Assets under construction require their own asset class.
 Choosing the depreciation key ‘0000’ ensures that depreciation is not calculated for the asset
under construction in depreciation areas that are posted to the balance sheet (in accordance with
the legal requirements in most countries). However, special tax depreciation and investment
support are possible even on uncompleted assets.
 Assets under construction have to be shown separately in the balance sheet.
 It is possible to post down payments on assets under construction if you enter transaction type
group 15.
 You can enter credit memos on the asset under construction after its complete capitalization, if
you allow negative acquisition and production costs (APC).
 The component IM (Investment Management) is available for managing more extensive asset
investments from a controlling-oriented perspective.

10.  S AP AG
Asset class - Depreciation area

Low value assets - Individual check
Exactly 1 asset per master record
Low value assets - Quantity check
Any number of assets per master record
When posting: Check against
the allowed maximum amount
or
Special Asset Class: Low Value Assets  You can choose whether to manage low value assets (LVAs) using individual management or
collective management.
 For each type of management, you have to set up a separate asset class.
 If you choose collective management of LVAs, you have to enter a base unit of quantity in the
asset class.
 You request the maximum amount check in the depreciation area in the asset class. You enter
the maximum allowed amount in the IMG under “Activities” at the level of the company code.

11.  When you create the asset master record, you have two options:
 You can use the asset class, to which the asset will belong, to provide default values. The
asset class then supplies the most important control parameters in the asset master record.
 Or you can use an existing asset as a reference for creating the new asset master record.
(Possibly the reference asset has default values that are more suitable than those in the asset
class.)
 Enter additional information, such as an asset text.
 When you save, you receive an asset number (if the asset class is assigned to a number range
that uses internal number assignment).
 This asset number is also the account number of the individual asset account.

12.  Some information in the asset master record can be managed as time-dependent data. This is of
particular significance for cost accounting assignments (for example, cost center, order,
project). Shift operation and asset shutdown, both of which can have a direct effect on
depreciation, should also be recorded on a monthly basis as part of this time-dependent data.
 The history of time-dependent assignments is stored in the system over the entire life of an
asset.

13.  Each time you change an asset master record, the system creates a change document, which
contains all necessary information.
 When a large number of assets are affected by a change, you can make a bulk change. Using
this procedure, you can carry out freely-definable master data changes, mostly automatically.
(An example is the change of assignment to a cost center when the cost center plan has been
changed.)

14.  S AP AG
The Asset Sub-number
Asset number 4711
Production plant Synthetic material
Sub-number
2000
De-aeratorReactor
Sub-number
1000
Extruder
Sub-number
3000
Pipe
Sub-number
9000  If an asset consists of several components, it might be advisable to manage the individual
components separately as sub-number master records. This might be useful for both technical
and accounting reasons. You might divide up assets by sub-number, if :
 you want to manage the values for subsequent acquisitions in following years (for example
buildings) separately,
 you want to manage the values for individual parts of assets separately,
 you want to divide the asset according to various technical aspects.
 You can work directly with a specific sub-number, all sub-numbers belonging to an asset, or a
selection from a list display of sub-numbers. You can also evaluate accumulated depreciation
and the book values for previous fiscal years separately for the individual asset components.

15.  S AP AG
Asset Accounting as Subsidiary Ledger
AssetAsset
MaterialMaterial CustomerCustomer
Machine pressMachine press
10001000
VendorVendor
1000
G/L AccountsG/L Accounts
General Ledger
Fixed assets
Vendor
Payables
1000 1000  Along with the integration of accounting and logistics functions, the integration of the subsidiary
ledgers with the general ledger is also extremely important. Every transaction in customer and
vendor accounts in Accounts Payable and Accounts Receivable, and in the asset accounts has a
direct affect on the corresponding accounts of the general ledger. The subsidiary ledgers are
reconciled with the general ledger in this way.

16.  The acquisition posting can be created in the department that is primarily responsible for the
transaction.
 “Acquisition from vendor” is when an asset is obtained from a business partner (as opposed
to “Acquisition from in-house production). This acquisition of an asset from a third party
can be posted in different ways, and in different organizational units (R/3 components):
­ in Asset Accounting (FI-AA), without reference to a purchase order, but integrated with
Accounts Payable
­ in Asset Accounting, without reference to a purchase order, and without integration with
Accounts Payable (posting to a clearing account - with/without clearing)
­ in Materials Management (MM), with reference to a purchase order, at goods receipt or
invoice receipt
 “Acquisition from in-house production”" is the capitalization of goods or services that are
partially or completely produced in your own enterprise. For these in-house produced goods
(such as replacement parts) or services (such as maintenance measures), you have to
capitalize costs to assets that were also produced in your enterprise. Generally, you carry out
the capitalization of production costs or maintenance by settling an order to an asset. For
more information, see the documentation for the R/3 System CO-OPA (Order Project
Accounting - R/3 library). If there is no order, you can also manually post production or
maintenance costs to an asset.

17.  S AP AG
Procedure for Integrated Asset Acquisition
Integrated- posted to vendor
Doc. date Doc. type Company code
Posting date
PK 70AccountAsset Trans. type 100
Amount Tax amount
Tax indicator
Asset value date
PK 31Account Vendor
Amount
Tax indicator
Post
Vendor lineVendor line
Posting:Posting:
Asset lineAsset line  You can post to the asset and to the vendor in one document in Asset Accounting, using the
menu path Postings  Acquisition External acquisition with vendor in the Asset
Accounting menu.
 You can freely determine the sequence of the posting lines.
 The posting “debit asset, credit vendor” is often made in Accounts Payable. This posting then
fills the requirements of both Financial Accounting and Asset Accounting at the same time.

18.  When you are using both the FI-AA System and the MM (Material Management) System, you
can also post an asset acquisition within the framework of purchasing (see the System
Administration Guide ). Unlike most other accounting transactions, this involves working
through a series of steps to be performed at different times:
(1). creation of a purchase requisition
(2). creation of the purchase order
(3). There are a number of different possibilities for the next step:
­ The goods receipt takes place before the invoice receipt and the values are not yet posted to
Asset Accounting. The line items are created and the values are updated instead at the time
of the invoice receipt. However, the system uses the date of the goods receipt as the
capitalization date.
­ The goods receipt takes place before the invoice receipt and the values are posted directly to
Asset Accounting. The asset is capitalized, line items are created, and the value fields in the
asset are updated. When the invoice is received later, there may be differences between the
invoice amount and the amount posted at the time of the goods receipt. In this case, the
corresponding adjustment postings are made to the asset.
­ The invoice receipt takes place before the goods receipt. The asset is capitalized, line items
are created and the value fields are updated.
The account assignment type (A=asset) determines whether the goods receipt is posted
directly to Asset Accounting or not. For business accounting purposes, it makes sense to
post the goods receipt directly to Asset Accounting, since this date is usually date that
determines when the asset belongs to the enterprise.  S AP AG
Asset Acquisition with MM
G/L
Re-
lease
AP PaymentG/L
Purchase
order
request
Purchase
order
Goods
receipt
LogisticsLogistics
FinancialFinancial
Accounting Accounting
ControllingControlling
Invoice receipt
(preliminary
entry)
AssetAsset
AccountingAccounting
Asset master record
valuated
or
unvaluated
Capitalization
of asset
Actual
Preliminary
actual
PO
commitment
Cost center
or order
Purchase order
requests Cost
center or order

19.  The system uses the asset value date of the initial acquisition posting to determine the
depreciation start date of the asset. This determination takes place using the control of the
depreciation start in the depreciation key of the asset. The system enters this start date in the
asset master record.
 The system determines the planned annual depreciation and the planned interest.
 When further transactions are posted to the master record, these values are corrected acordingly.
Caution: The posting date and the asset value date always have to be in the same fiscal year!

20.  S AP AG
Procedure for Asset Retirement
Example of partialExample of partial
retirement :retirement :
Integration with FI
Posting:Posting:
Document date 07/01/YYYY
Posting date 07/01/YYYY
PK 01 Account: Customer
Amount 3300
Calc. taxTax indicator
PK 50 Account:Revenue from asset retmt.
Amount * Tax indicator
Asset retirement
Customer lineCustomer line
Revenue lineRevenue line
- Acquis. date 01/01/YYYY- 2, APC 10000
- Retmt. of 50% of APC on 07/01/YYYY
- Revenue 3000 + 300 sales tax
Asset...............ASSET NO.
Sub-number...
Transaction type.. 210
Ast value date... 07/01/YYYY
Max. amount........
Quantity...............
Percentage rate......50  Select the field “asset retirement” in the revenue account. You reach a window, in which you
can enter
 the number of the asset
 the retirement transaction type
 the asset value date
 the portion of historical APC being retired, or the indicator for complete retirement.

21.  S AP AG
Accounts for Asset Retirement
A/R postingA/R posting
CustomerCustomer
33003300
RetirementRetirement
revenuerevenue
30003000
TaxTax
300300
Assets postingAssets posting
AssetAsset
1000010000
12501250
Clearing ofClearing of
retirementretirement
30003000
LossLoss
750750500050001
3
2
1
2
3
Example for partialExample for partial
retirement:retirement:- Acquis. date 01/01/YYYY - 2, APC = 10000
- Retirement of 50% of APC on 07/01/YYYY
- Revenue 3000 + 300 sales tax
APC
amount retired
proportional value
adjustment  In Asset Accounting, you can post a retirement with the function Postings Retirement 
Asset sale  No customer for entering asset transactions. The accountant responsible for
accounts receivable must then carry out the revenue posting, if necessary.
 Both these procedures can also be performed in one function, that is with one document. This
involves three steps:
 Create the invoice lines in the customer open line item account.
 Post the invoice to the customer open line item account.
 Post the APC being retired to the asset.
 The system automatically posts the proportional accumulated depreciation of the asset and the
gain or loss from the sale.

22.  S AP AG
Asset Transfer
Asset XXXX
Posting date MMDDYYYY
Transaction type Asset ZZZZ
Asset value date MMDDYYYY
Complete transfer
Posted amount ....
Percentage rate
transfer totransfer to
Business area 1000
Business area 2000
automatic determination automatic determination
and posting of proportionaland posting of proportional
value adjustmentsvalue adjustments!
300  Asset Accounting distinguishes between the following types of transfer, depending on the
circumstances:
 Stock material (current assets) is transferred to a fixed asset, for example, the installation of a
replacement part (see online documentation for a detailed explanation of the procedure).
 An asset under construction is settled and transferred to a completed asset.
 You transfer an asset within a corporate group to a different company code. This procedure
is described in the section for asset transfer (see online documentation for a detailed
explanation).
 You want to split up an asset or install part of an asset in another asset (transfer from asset to
asset). (See ‘change of location’ below for an explanation of the procedure.)
 The asset has changed location. As a result, you have to change organizational allocations
(such as, asset class, business area) in the master record that cannot otherwise be changed.
­ Enter a transfer transaction type. In the screen that follows, enter the asset to which you
want to make the transfer, and the amount of APC that is being transferred.
­ The system automatically determines the proportional value adjustments, as it does for
retirements.

23.  Assets you produce yourself have two phases that are relevant to Asset Accounting:
 the under construction phase
 the useful life.
 Generally, the assets have to be shown in two different balance sheet items during these two
phases. Therefore, they have to be managed using a different object or asset master record
during the under-construction phase than for the completed asset. The transfer from the under-
construction phase to completed asset is referred to here as “capitalization of the asset under
construction.” You can manage assets under construction in the FI-AA System in two ways
(depending on the functions you need):
 as a 'normal' asset master record
 as an asset master record with line item management.
 The capitalization of the asset under construction is basically the transfer to a completed asset.
This transfer is handled differently in the two instances.
 When you capitalize the asset under construction, the system automatically separates the
transactions from the previous year from the transactions from the current year:
TTY 340- Acquisitions from previous years transferred from asset under construction
TTY 341- Acquisitions from previous years transferred to completed asset
TTY 345- Acquisitions from current year transferred from asset under construction
TTY 346- Acquisitions from current year transferred to completed asset
 If you have more extensive capital investment measures, we recommend using the R/3 IM
(Investment Management) System. Using this system, you can represent capital investments
simultaneously as assets under construction (for accounting purposes) and internal orders or
projects (for controlling purposes). For more information, see the documentation for the IM
(Investment Management) System.

24.  When performing a line item settlement of an asset under construction to one or more completed
assets, you should proceed as follows:
1. Select all line items which you want to settle in the same proportion to the same receiver.
2. Define the distribution rule for these line items.
3. Post the settlement of line items in the desired manner to the specified receivers.
 Please note that this posting procedure settles all line items to which a posting rule is allocated.

25.  You can define any number of asset classes in Customizing. You use the asset classes to
categorize assets according to the needs of your enterprise. The asset classes are valid across
company codes. The catalog of asset classes, therefore, applies uniformly to all company codes.
This is true, even if the company codes use different charts of depreciation, and therefore
different depreciation areas.
 You can assign different charts of depreciation to an asset class, so that all assets in this class
will be treated differently in each country.

26.  You have to enter depreciation keys in the different depreciation areas. The depreciation key
contains all the control amounts for the calculation of planned annual depreciation. You can
enter a depreciation key in the asset master record in each depreciation area.

27.  You can manage different types of depreciation in parallel in one depreciation area.
 You specify the automatic calculation of the different types of depreciation using depreciation
keys and the internal calculation key.
 You define the required depreciation keys per chart of depreciation.
 In the depreciation key , you can enter a separate calculation key for ordinary depreciation,
special tax depreciation and for the calculation of interest.
 In addition, you can enter a cut-off value key for the calculation of a scrap value, if this is
needed.
 The internal calculation keys specify the actual method of calculation.
They control the
 depreciation type
 method
 base value
 percentage rate
 period control
 changeover
 calculation after end of useful life
 treatment of shutdowns
 validity of calculation key

28.  S AP AG
Elements of Depreciation Calculation
lD Percentage
rate from useful
life
lG Full
percentage in
concession
period
lP Explicit
percentage rate
lM M ean value
from several
areas
lS Unit of prod.
/ Total num ber
of units
l . . .
lAcquisition
value
lHalf of
acquisition
value
lReplacement
value
lNet book value
l . . .
lPro rata per start
of period
lPro rata to mid-
period per start of
period
lPro rata per mid-
period
lFirst year
convention of a
half year
lPer start of fiscal
year
lPer mid-year
lPer year-end
(= start in next
year)
lPer mid-quarter
lOrdinary
depreciation
lSpecial tax
depreciation
lInterest
MethodsMethods
BaseBase
valuevalue
PeriodPeriod
controlcontrol
DepreciationDepreciation
type type
Decl.-balanceDecl.-balance
depreciationdepreciation
lM ultiplication
factor
lM axim um
percentage rate
lM inimum
percentage rate
ChangeoverChangeover
lChangeover
method
lChangeover
depreciation key
lNet book value
for initiating
depreciation
changeover
lStraight-line
depreciation
lDecl.-balance
depreciation
lOther
depreciation
lNo assignment
ClassClass  Every transaction on an asset master record automatically results in a depreciation amount being
calculated. This amount is calculated according to the depreciation key in the asset master, and
is displayed in the value fields of the asset. The most important influences on the calculation of
depreciation are:
 the value date of the document: it controls, in conjunction with with the depreciation key, the
determination of the period. It is used to set the depreciation start date in the asset.
 the depreciation key
 the transaction type
 The depreciation calculation method is the most important feature of the internal calculation
key. It is used to carry out the different types of depreciation calculation in the system. It
determines which other settings of the calculation key are required entries and which are not.
 The base value is closely related to the selection of the depreciation method. Since many
depreciation methods cannot be used with all base values, the depreciation method often
determines the base value.
 The period control determines the start and end date for depreciation. You can specify a period
control for each of the four transaction types (acquisitions, subsequent acquisitions/post-
capitalization, transfers, retirements). In this way, you can set the start of depreciation at the
beginning of the year for all acquisitions in a year, and the end of depreciation for retirements
either at the first or last day of a period, for example. The system uses the value date of the
transaction (acquisition or retirement) as a basis, and then determines the start or end of
depreciation by means of the period control.

29.  S AP AG
Cost center O rder
ACTUAL PLAN
Posting asset values
Investment
support
Periodic Processing - OverviewPeriodic Processing - Overview
Index figures
Year Index fig.
yyyy 100.000
yyyy+1105.125
yyyy+2109.857
COCO
Revaluation
Depreciation
posting run
Primary cost
planning
Depreciation area XY: ExampleDepreciation area XY: Example
ààperiodic posting of asset valuesperiodic posting of asset values
Asset balanceAsset balance Account Account
10000 10000
31
Dec
C a le n d a r
Fiscal year change
31
Dec
C a le n d a r
Fiscal year change
Year-end closing
Fiscal Year change/
Year-end closing
Settings
. . .
PeriodicPeriodic
processingprocessing  Periodic processing comprises those tasks in Asset Accounting which must be performed at
periodic intervals. Also included are tasks to be performed as part of the special valuation of
fixed assets (for example, calculating replacement values).
 Replacement values and insurable values are updated in the system with the help of index
series. You need to define the characteristics of the index series in Asset Accounting
Customizing. The specification of current index figures is a regular Asset Accounting task.
 Investment support is a subsidy which a company has received for certain asset investments.
Assets which are eligible for such a subsidy are marked in the asset master records with an
investment support key (for further information, see the System Administration Guide). All
specifications for claiming the investment support are stored in the definition of this key. You
can post the claim manually or in a mass procedure.
 At present only the values of one depreciation area can be automatically posted online in
Financial Accounting: Therefore, the changes to asset values (transactions) from other areas
with automatic posting have to be posted periodically to the appropriate reconciliation
accounts. In the case of derived depreciation areas which do not record acquisition and
production costs, the program posts proportional value adjustments due to retirements,
transfers, post-capitalization and so on.
 If you want to plan primary costs on a cost center basis, you can periodically determine
planned depreciation and interest and pass these on to primary cost planning in the CO system
via a report.

30.  The calculation and planning of depreciation, interest and revaluation is controlled by keys in
the Asset Accounting system. They can also be entered manually using a special posting
transaction (for more information, see current-value depreciation). In both cases, these planned
values in Asset Accounting have to be periodically posted to the corresponding expense and
asset balance sheet accounts in the general ledger. This periodic posting takes place using a
batch input session. The posting session also posts the different depreciation types, interest and
revaluation, in addition to the writing-off and allocation of special reserves. The system does
not create individual documents, only summarized posting documents (per general ledger
account).

31.  After the depreciation lists and asset history sheet have been checked, depreciation is posted.
 Once depreciation has been posted, a balance sheet and profit and loss statement can be created
in FI.
 If the final result is not satisfactory, you can carry out depreciation simulation or (bulk)
changes, or make adjustment postings.
 If you change any depreciation values, you must run depreciation posting again..
 The logical year-end closing is completed with the final balance sheet.
 The year-end closing program then makes all necessary system checks.
 If no errors are found, the program blocks posting in Assets Accounting for the closed fiscal
year.
 If a closed fiscal year is subsequently released for posting, it can only be blocked again once the
year-end closing program has been re-run.

32.  The asset value display offers extensive possibilities for evaluating individual asset master
records.
 By entering the sub-number “*”, you can request cumulative evaluations for a main number and
the sub-numbers belonging to it.
 The function “display depreciation calculation” provides a detailed display of the calculation of
depreciation in the system.
 You can start reports from within the asset value display transaction via the menu option
Environment.
You specify the reports(with different selection versions) that can be started from the respective
menu

33.  Simulation, in this context, refers to an experimental change to parameters affecting the
valuation of assets. This change can apply to a single asset, the entire asset portfolio (or parts
of it), or to a test depreciation area. This change is carried out by means of a transaction or a
standard report. When you simulate the development of asset values, you can change all of the
important depreciation terms (depreciation key, useful life, index series). Two types of
simulation should be distinguished:
 simulation of depreciation for future fiscal years, using a special simulation report and
simulation version
 simulation of accumulated depreciation in the past, using a new depreciation area
 You can also include planned capital investments (in the form of orders or projects and capital
investment programs) in the simulation.

34.  All reports allow you to sort/total data in different ways using freely definable sort criteria.
 A sort version consists of a maximum of 5 sort levels which are determined via Data Dictionary
fields. You can call up the technical field names of the required fields using F4. The sort levels
are found in the table ANLAV (asset master data). For lists which process exactly one
depreciation area (for example, the depreciation list), you can also use sort levels from table
ANLB.
 The report can output a total and a statistic for each sort level.
 In the column ‘Total’ you can specify the levels on which you want totals to be output.
 By selecting the indicator 'Statistics' it is also possible to further break down the total of a
level in some lists. You can get a breakdown by depreciation key (for depreciation lists) or
transaction type (for transaction lists).
 Generally, you can use any sort version with any report.

35.  Data transfer from a previous system is usually the first activity you need to perform in a new
productive system after configuration and asset classification. You can either transfer data
automatically from an old system using a batch input procedure, or you can manually enter the
data using a transaction for old asset data. Please note that in both cases only the relevant asset
master data and line items in Asset Accounting are updated and not the general ledger accounts
in Financial Accounting. Balance reconciliation with the relevant general ledger accounts must
therefore take place separately.

36.  S AP AG
Transferring Old Data at Fiscal Year End
FI-AA
FI

Asset 1
200010000
Asset 2
400020000
Asset u. cons.
100
300
Non-curr. assets

30000
Value adjustments
6000
AuC G/L account

400
Asset 1
200010000
Asset 2
400020000
Asset u. cons.
100
300
SAP SystemSAP System
Previous systemPrevious system  The transfer date is the cut-off point in time for the transfer of data from your previous system.
The date represents the status of posting (balances) effective for the transfer of old data. If the
transfer date is the end of the last closed fiscal year, you transfer only the master data, the APC
and the accumulated depreciation as they stood at the end of the last closed fiscal year. You also
have to transfer the balances of the corresponding general ledger accounts at this same level.

37.  Using an interface program, you convert the old data in your previous system to the format of
the Dictionary tables BALTD (master data) and BALTB (transaction data) and place them in a
sequential file.
 The old assets data transfer program RAALTD01 supplies the data, using background
processing, to an old assets data transfer transaction. The records without errors are transferred
immediately. Records with errors are stored in the form of a batch input session, and have to be
processed later.
 The documentation for the RAALTD01 program contains detailed instructions for
 the structuring of the sequential transfer file by the interface program
 test options
 avoiding errors and interpreting errors that occur
 the procedure in the event of program termination.