2024-UG-Presentation-Orientation-of-Qualifiers.pptx

ppt for Orientation of Scholars

1. Department of Science and Technology SCIENCE EDUCATION INSTITUTE Orientation on Scholarship Policies and Signing of Scholarship Agreement 2024 DOST-SEI Undergraduate Scholarships 9-12 July 2024

2. 2024 DOST-SEI  Undergraduate Qualifiers and Parents Congratulations!

3. Department of Science and Technology SCIENCE EDUCATION INSTITUTE SEI is a service agency of the Department of Science and Technology (DOST) mandated to: Develop a scientifically and technologically literate citizenry; and Accelerate the development of S&T human resources needed for socio-economic development.

4. OBJECTIVES Provide scholarships that will finance the education of talented and deserving students who will pursue a degree in the areas of science and technology; and Ensure a steady, adequate supply of qualified S&T human resources who can steer the country towards national progress.

5. DOST-SEI S&T UNDERGRADUATE SCHOLARSHIP PROGRAMS 1 MERIT Republic Act No. 2067 2 RA 7687 Republic Act No. 7687

6. 1 MERIT Republic Act No. 2067 Formerly known as the NSDB or NSTA Scholarship. Started in 1958, and awarded to students with high aptitude in science and mathematics and are willing to pursue careers in the fields of science and technology. DOST-SEI S&T UNDERGRADUATE SCHOLARSHIP PROGRAMS

7. 2 RA 7687 Republic Act No. 7687 Science and Technology Scholarship Act of 1994 provides scholarships to talented and deserving students whose families’ socio-economic status does not exceed the set cut-off values of certain indicators. Qualifiers must pursue priority fields of study in the basic sciences, engineering, other applied sciences, and science and mathematics teaching. DOST-SEI S&T UNDERGRADUATE SCHOLARSHIP PROGRAMS

8. Awardee Parent / Legal Guardian DOST-SEI THE SCHOLARSHIP AGREEMENT

9. 9 Republic of the Philippines Department of Science and Technology SCIENCE EDUCATION INSTITUTE 2024 SCHOLARSHIP AGREEMENT DOST-SEI UNDERGRADUATE SCHOLARSHIP PARTY OF THE FIRST PART:      VIRGINIA G. BILGERA           Regional Government Center, Carig Sur,         Regional Director 02 Tuguegarao City, Cagayan            PARTY OF THE SECOND PART: ____________________________      _____________________________                    (Awardee)         (Address) ____________________________ _____________________________          (Parent/Legal Guardian)      (Address) 9

10. Pursuant to the implementation of the Science and Technology Scholarship Program under   MERIT     RA 7687    _______________________, ___ years old, _________, Filipino                     (Name)                 (Age)                (Civil Status) is  hereby  awarded  the   2024 DOST-SEI S&T UNDERGRADUATE SCHOLARSHIP  to  pursue a program  of  study leading to a degree in ___________________________________________________ at the  (Field of Study) ________________________________ effective First Semester/Term              (University/College) of Academic Year 2024-2025 subject to the terms and conditions of this Scholarship Agreement. 10

11. I. NATURE Pursuance of a priority program in the field of S cience T echnology E ngineering A griculture M athematics leading to a Bachelor of Science degree.

12. II. DURATION OF SCHOLARSHIP The Scholarship shall be for a duration equivalent to the prescribed period of the program of study leading to a Bachelor of Science degree, unless earlier terminated due to failure of the Party of the Second Part to comply with the terms of this Scholarship Agreement.

13. III. STUDY PLACEMENT The Party of the Second Part shall enroll in any of the DOST-SEI identified institutions: University of the Philippines State Universities and Colleges (SUCs) Private Higher Education Institutions (HEI) and Local Universities and Colleges (LUCs)? Recognized as Center of Excellence (COE) or Center of Development (COD) for the priority S&T program the scholar intends to enroll in; OR Accredited at least Level III by the Federation of Accrediting Agencies of the Philippines (FAAP) for the priority S&T program the scholar intends to enroll in.

14. IV. DUAL CITIZENSHIP If the Party of the Second Part has a dual citizenship , he/she shall execute an undertaking which will be made an integral part of this Agreement specifying that he/she elects Filipino citizenship upon reaching the age of majority . If he/she elects not to be a Filipino citizen upon reaching the age of majority, he/she shall be made to refund in full, as outright payment, the financial assistance granted to him/her including the 12% interest.

15. V. ENJOYMENT OF ANY OTHER GOVERNMENT SUPPORT / SCHOLARSHIP AWARD If the Party of the Second Part shall enrol in a SUC, he/she may be exempt from paying tuition and other school fees as provided under the Republic Act No. 10931 known as the “Universal Access to Quality Tertiary Education Act of 2017.” Moreover, should he/she qualify for additional tertiary education subsidy (TES) under the same Act, he/she may be allowed to receive these benefits.

16. The Party of the Second Part may be allowed to enjoy a private scholarship administered by the university/college he/she is enrolled in simultaneously with the DOST-SEI S&T Undergraduate Scholarship, provided, that the terms of the private scholarship do not interfere or are not in conflict with his/her contractual obligation/s with DOST-SEI . Availing of the private scholarship must be approved by DOST-SEI. V. ENJOYMENT OF ANY OTHER GOVERNMENT SUPPORT / SCHOLARSHIP AWARD

17. If the Party of the Second Part decides, during the period of his/her DOST-SEI Scholarship, to transfer to a private scholarship , he/she shall be required to render service in the country as stipulated in Section X of this Agreement. V. ENJOYMENT OF ANY OTHER GOVERNMENT SUPPORT / SCHOLARSHIP AWARD

18. VI. SCHOLARSHIP PRIVILEGES The Party of the Second Part shall be entitled to receive financial assistance during the period of actual study to be disbursed by the Party of the First Part, subject to the availability of funds for the purpose and to pertinent government accounting and auditing rules, to wit:

19. VI. SCHOLARSHIP PRIVILEGES

20. VI. SCHOLARSHIP PRIVILEGES * One actual economy class round trip fare per academic year from the permanent residence of the Scholar to the place of study outside his/her home province/region and vice-versa. (Reimbursement shall be made at the start and end of the academic year only) Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Tuition and Other School Fees P40,000/AY Actual up to P10,000 Learning Materials and/or Connectivity Allowance (outright grant) P10,000/AY P2,000 Transportation Allowance Actual* - Clothing Allowance (outright grant) P1,000 (1st Sem. of 1st Yr. only) - Monthly Living Allowance P8,000/month P8,000/month Group Health and Accident Insurance Premium Premium Thesis Allowance (outright grant) P10,000 - Graduation Allowance P1,000 -

21. VI. SCHOLARSHIP PRIVILEGES This may be availed through one of the following options: Option 1: Billing Statement thru the Letter for Enrollment. Option 2: Reimbursement basis. To submit original Official Receipt . Any amount exceeding the cap for tuition fee shall be borne by the scholar. University scholars or those enrolled in a state universities or colleges who do not pay their tuition fees will no longer receive the benefit. As such, they are not required to submit any document for this assistance. Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Tuition and Other School Fees P40,000/AY or P20,000/per semester, or P13,333/trimester, or P10,000/quarter term Actual up to P10,000

22. VI. SCHOLARSHIP PRIVILEGES For prescribed textbooks and essential school supplies, load for the online connectivity, and other academic learning materials to be released as outright grant at P10,000.00 per academic year during the regular semester and at P2,000 during the midyear term, if required in the curriculum ; Not required to submit any receipts. Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Learning Materials and/or Connectivity Allowance (outright grant) P10,000/AY P2,000

23. VI. SCHOLARSHIP PRIVILEGES Scholars studying outside of their home province may avail of the transportation allowance of *one actual economy class roundtrip fare per academic year. Note: Reimbursement shall be made at the start and end of the academic year only.    To submit original supporting documents for the expenses incurred during the travel (e.g., original official receipt for plane fare and boarding pass; or bus/boat ticket) to the DOST-SEI/DOST Regional Office/University Coordinator.  Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Transportation Allowance Actual* -

24. VI. SCHOLARSHIP PRIVILEGES The cost of Physical Education uniform for the First Semester, First Year only to be released as an outright grant. Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Clothing Allowance (outright grant) P1,000 (1st Sem. of 1st Yr. only) -

25. VI. SCHOLARSHIP PRIVILEGES For the ____-month duration of each academic year. To be processed after receipt of the periodic reports (e.g. photocopy of certificate of registration/enrolment and certified true copy of grades) Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Monthly Living Allowance P8,000/month P8,000/month

26. VI. SCHOLARSHIP PRIVILEGES Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Group Health and Accident Insurance Premium Premium

27. VI. SCHOLARSHIP PRIVILEGES To be released as outright grant after submission of the signed approval sheet of the thesis proposal and one-page abstract . Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Thesis Allowance P10,000 -

28. VI. SCHOLARSHIP PRIVILEGES To be released during the last semester or term of the program of study. Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Graduation Allowance P1,000 -

29. VI. SCHOLARSHIP PRIVILEGES * One actual economy class round trip fare per academic year from the permanent residence of the Scholar to the place of study outside his/her home province/region and vice-versa. (Reimbursement shall be made at the start and end of academic year only) Scholarship Privileges Regular Academic Year Summer/Mid Year (if required in the curriculum) Tuition and Other School Fees P40,000/AY Actual up to P10,000 Learning Materials and/or Connectivity Allowance (outright grant) P10,000/AY P2,000 Transportation Allowance Actual* - Clothing Allowance (outright grant) P1,000 (1st Sem. of 1st Yr. only) - Monthly Living Allowance P8,000/month P8,000/month Group Health and Accident Insurance Premium Premium Thesis Allowance (outright grant) P10,000 - Graduation Allowance P1,000 -

30. VI. SCHOLARSHIP PRIVILEGES Funding support is granted to scholars whose thesis outputs have been accepted for oral/poster presentation in a local or international conference or publication in a refereed technical journal , subject to the approval of the DOST-SEI. P er ACSTS Resolution No. 2024-04 dated 3 June 2024 *To file an application *On a reimbursement basis Research Dissemination Grant * Up to P50,000.00

31. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part shall maintain the following grade requirements: First Year (annual weighted average) 2.75 or better - scholars enrolled in the UP System 2.5 or 85% or better – scholars enrolled in other schools Second Year (weighted average/semester or term) 2.75 or better - scholars enrolled in the UP System 2.5 or 85% or better – scholars enrolled in other schools Third, Fourth & Fifth Years Passing grade in all academic subjects Grade Requirement

32. VII. SCHOLARSHIP OBLIGATIONS Should the scholar incur any academic deficiency , his/her academic performance shall be evaluated based on the guidelines approved by the Advisory Committee on Science and Technology Scholarships (ACSTS) or shall be elevated to the ACSTS, through the National Technical and Selection Committee (NTSC), for deliberation. Grade Requirement There is NO need to write an appeal letter.

33. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part shall enroll the required regular academic load for each school semester/trimester/quarter term. Academic Load

34. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part shall submit the following reports, duly certified, on the indicated period: Periodic Reports Beginning of the semester/trimester/quarter term: REGISTRATION FORM or CERTIFICATE OF ENROLMENT End of the semester/trimester/quarter term: CERTIFIED REPORT OF GRADES FOR EVERY ACADEMIC COURSE TAKEN Reports

35. VII. SCHOLARSHIP OBLIGATIONS Special Reports  Curriculum or program of study Bank account number Travels out of the country Practical Training Program reports Problems encountered Changes, if any, in the program of study, school, residence address, civil status, and legal guardian Approved thesis proposal and one (1) page thesis abstract  Comments which may be relevant to the program of study Reports that may be required from time to time Reports

36. VII. SCHOLARSHIP OBLIGATIONS 3.   Final Reports  Copy of Transcript of Records on completion of the course and on immediate and future plans for employment/professional advancement, and other requirements relevant to the DOST-SEI Scholarship Program within one (1) month after graduation. 4.   Yearly Reports  Report on employment status, professional advancement, civil status, mailing address and others not later than December 30 of each calendar year for 2 or 3 consecutive years after graduation Reports

37. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part shall undergo on-the-job training (240-hour) under the Practical Training Program in any of the laboratories of the DOST and its agencies or at any of the research institutions/private companies during the summer/midyear break immediately preceding his/her last year in college. Monthly stipend will be provided for the duration, subject to the availability of funds for the purpose, number of hours completed, and pertinent government accounting and auditing rules. Practical Training

38. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part may be allowed an official leave of absence subject only to the following conditions: The leave is highly justified and supported by pertinent documents. A written permission from the university is granted. The maximum duration of the leave is one (1) academic year, and the expiration date shall be immediately before the start of the ensuing semester. Extending the leave beyond one year will result in the termination of the scholarship. The scholar must submit a report immediately upon his/her return to school. It will be used as the basis for determining the validity of the leave and the resumption of the scholarship or financial privileges. Leave of Absence

39. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part may be allowed to shift to another approved program and/or transfer school in meritorious cases only, subject to the condition that the program he/she is shifting to is included in the list of DOST-SEI priority S&T programs and/or the school he/she is transferring to is a DOST-SEI identified institution. Shifting of program/transfer of school may be done only once during the entire scholarship period and at the latest, by the First Semester of the Third Year. Shifting of Program of Study/Transfer of School

40. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part shall sign an Amendatory Agreement for shifting of program/transfer of school, which shall be made an integral part hereof. Shifting of Program of Study/Transfer of School

41. VII. SCHOLARSHIP OBLIGATIONS The Party of the Second Part shall maintain good physical condition and moral standing. Physical Status and Moral Character

42. VIII. SUPERVISION The Party of the Second Part shall be under the supervision and guidance of the Party of the First Part and shall comply with all the scholarship policies including those not indicated in this Agreement. He/she is not authorized to close his/her bank account unless he/she has secured clearance from the Party of the First Part. The Party of the First Part shall submit his/her name to partner government agencies such as the National Bureau of Investigation for tracking purposes .

43. IX. TERMINATION OF SCHOLARSHIP The Party of the First Part reserves the right to terminate this scholarship for failure of the Party of the Second Part to maintain the grade requiremen t; or failure to submit the periodic reports for two (2) consecutive semesters; or to comply with any of the terms and conditions of this Agreement effective as of the date indicated in a written notice to that effect to the Party of the Second Part

44. IX. TERMINATION OF SCHOLARSHIP If the scholarship of the Party of the Second Part is terminated for failure to meet the academic requirement/s, he/she upon completion of the degree, shall: render service in the Philippines as stipulated in Section X for a period equivalent to the length of time he/she enjoyed the scholarship; or refund the total financial assistance he/she received with 12% interest .

45. X. SERVICE IN THE PHILIPPINES The Party of the Second Part, immediately upon completion of his/her Bachelor of Science degree, must: render service in the country on a full-time basis, preferably in his/her home region, and along his/her field of specialization, for a minimum period equivalent to the length of time that he/she enjoyed the scholarship. B. be employed locally in the country while rendering his/her service obligation.

46. XI. TRAVEL ABROAD The Party of the Second Part who shall travel out of the country while still under the DOST-SEI scholarship or with service or financial obligation may be issued certification of temporary clearance upon submission of the required documents * and Deed of Undertaking or cash bond posted with DOST-SEI (for short term travel) or surety bond posted with the Government Service Insurance System (for travel of one year or longer). *Letter with details of the travel, supporting document for the reason of travel (when applicable)

47. XI. TRAVEL ABROAD A. FOR ISSUANCE OF TEMPORARY CLEARANCE Write a letter stating the following Travel plans Destination Duration Reason for travel You may be issued a clearance after any of the following options : Post a cash bond with DOST-SEI equivalent to total financial assistance plus 12% interest; or Post a surety bond with GSIS equivalent to the total financial assistance received plus 12% interest (for travel of one year or longer); or Execute a notarized Deed of Undertaking (DOU).

48. XI. TRAVEL ABROAD FOR ISSUANCE OF TEMPORARY CLEARANCE If you will be sent by your employer outside the Philippines for a training or short-term job-related activity or to represent the country in a competition, you may submit either a letter of guarantee from the sponsoring company or recognized organization provided that the said letter states that - “Should the scholar fail to return to the country within the given time, our <company> guarantees the refund to DOST-SEI the amount equivalent to the period left unserved of the said scholar plus 12% interest.”

49. XI. TRAVEL ABROAD Failure to return to the country after the travel date will result in the termination of the scholarship and the refund of the total financial assistance received plus 12% interest.

50. XI. TRAVEL ABROAD FOR ISSUANCE OF FINAL CLEARANCE For those who will render return service Submit Service Record or Certificate of Employment If the service obligation is not completed, a refund of the amount equivalent to the unserved period is required For those who are required to refund Refund of the total financial assistance received from DOST-SEI while enjoying the scholarship plus 12% interest

51. XII. REFUND OF SCHOLARSHIP GRANT The Party of the Second Part shall refund the total amount received in connection with this scholarship for any of the following causes: Commit breach of contract ; Commit gross misconduct ; Withdraw from the scholarship, with or without permission ; Pursue a non-DOST priority program ; or Fail to render service as stipulated in Sections IX and X of this Agreement . Refund shall be with 12% interest.

52. XIII. OBLIGATION OF THE PARENT/GUARDIAN (Name) , the parent/legal guardian and representative of the Party of the Second Part in this Scholarship Agreement hereby acknowledges, agrees, and binds himself/herself to: Assume the civil liabilities that the Party of the Second Part may incur under this Agreement, as well as civil liabilities which he/she may incur against other persons; Shoulder the medical and other expenses in case of sickness, disability, or death of the Party of the Second Part; Provide for other expenses of the Party of the Second Part which are not specifically mentioned in this Agreement;

53. XIII. OBLIGATION OF THE PARENT/GUARDIAN Help and cooperate in the moral, spiritual and mental development of the Party of the Second Part; and Assume the obligation to pay whatever amount the Party of the Second Part shall be required to refund if he/she refuses to comply with the provisions of Section X or if this scholarship is terminated per the provisions of Sections IX and XII above.

54. XIV. DATA PRIVACY The Party of the Second Part hereby authorizes the DOST-SEI and its instrumentalities, to collect, process, update, store, use, transfer, archive, and delete his/her personal information, including those classified as sensitive personal information, concerning this Scholarship. The Party of the Second Part further expresses consent to submit his/her personal data to DOST-SEI after completion of his/her program of study pursuant to any research or evaluation study of DOST-SEI including but not limited to the TRACER Study of Scholars, Exit Survey, and scholarship program evaluation.

55. XIV. DATA PRIVACY This consent includes disclosure and transfer of any personal information collected to authorized researchers and stakeholders of DOST-SEI who shall analyze the personal data with other data/information gathered for any research and evaluation purposes to improve the implementation of the scholarship programs. The Party of the Second Part affirms his/her rights as data subject as provided for in Republic Act 10173, otherwise known as the Data Privacy Act of 2012, its Implementing Rules and Regulations, and other applicable issuances of the National Privacy Commission.

56. IN WITNESS HEREOF, the parties hereto sign this Scholarship Agreement on this (date today) day of (month), 2024 in the Municipality/City of Taguig , Metro Manila. PARTY OF THE FIRST PART PARTY OF THE SECOND PART VIRGINIA G. BILGERA Regional Director 02 Awardee Parent/Guardian MARY ANN P. MAGLASIN CECILIA S. CALAGUI Witness Witness

57. ACKNOWLEDGEMENT REPUBLIC OF THE PHILIPPINES ) City of ) S.S. Before me, Notary Public for and in Metro Manila, Philippines, this (date today) day of (month), 2024 personally appeared , known to me to be the same persons who executed the foregoing DOST-SEI Scholarship Agreement consisting of four (4) pages including the page on which this acknowledgement is written, and they acknowledged to me that the same is their free and voluntary act and deed . Name Government Issued ID/ Passport No. Date and Place of Issuance Party of the First Part: Virginia G. Bilgera Party of the Second Part: Parent/Guardian (Name of Parent/Guardian) (ID / Passport No. of Parent/Guardian) (Date/Place of Issuance)

58. Scholar’s LVDC Account You must open a Landbank Visa Debit Card (LVDC) Payroll Account where we will deposit your benefits. You will be provided by SEI a Letter of Introduction which you will present for the opening of LVDC payroll account. For those who already have this kind of account, you may use this account for the release of your financial assistance. Submit pertinent bank details to your respective University Coordinator/DOST-SEI.

59. University Scholarship Coordinators and Staff School University Scholarship Coordinator University Scholarship Staff Email Address UPD Prof. Teresita G. Villamor- Barrameda Billy Joseph Bautista [email protected] Espencer Obiacoro Mildred Bernabe Bumbee C. Tawagon ADMU Ms. Christine Escalona-Magboo Rojons A. Evangelista [email protected] Rodalydele T. Bajao Jerome A. Valdez Mapua Ms. Nicole Ynne M. Estabillo Ms. Rgielyn Joy V. Seguit [email protected] PNU Dr. Rosemarievic Villena -Diaz Ms. Grace Fernandez [email protected] RTU Ms. Methelyn H. Garzon Engr. Armando P. Herrera, Jr. [email protected] Ms. Danica D. Lamoste TUP Taguig Dr. Leila A. Ramos Mr. James Reniel Bambao [email protected]

60. University Scholarship Coordinators and Staff School University Scholarship Coordinator University Scholarship Staff Email Address TUP Manila Dr. Rosemarie Theresa M. Cruz Ms. Annie B. Quitaleg [email protected] Ms. Veatriz Alyssa C. Cruz Mr. Ian Benedict L. Asuncion CEU Dr. Rhoda C. Aguilar Ms . Adrianne M. Cardinez [email protected] [email protected] [email protected] Mr. Dan Nicolo O. Asis

61. DOST-SEI Graduate Scholarships Accelerated Science and Technology Human Resource Development Program (ASTHRDP) – Basic and Applied Sciences Capacity Building Program in Science and Mathematics Education (CBPSME) – Science and Mathematics Education Engineering Research and Development for Technology (ERDT) – Engineering https://sei.dost.gov.ph/#graduate-scholarships

62. Documents you have to submit: Four (4) copies of the accomplished Scholarship Agreement Photocopy of Government Issued ID of Parent/Legal Guardian (indicated in the Acknowledgment part of the SA) 3. Affidavit of Guardianship, notarized (if with legal guardian) 4. Proof of Admission (if requesting for Letter of Enrollment) 5. If already enrolled in AY 2024-2025, First Semester/Term: Registration Form; and Original Official Receipt (OR) of Tuition and Other School Fees LBP account details

63. Thank You!