GAD-Based Planning Conference of
All District PESS and Tournament
Managers for the 2024 Provincial
Sports Meet
October 19, 2023
October 19, 2023
GAD-Based Planning Conference of All District PESS and Tournament Managers
for the 2024 Provincial Sports Meet
October 19, 2023
Session Objectives
At the end of the session participants are
expected to:
1.Discuss duties and responsibilities as a district
PESS;
2.Review the guidelines for the athletes in the
participation to the higher sports competitions;
3.express commitment to ensure the availability of
qualified and eligible athletes, coaches, and
chaperones for Provincial Sports Meet 2023.
October 19, 2023
Section 1. Duties and responsibilities as a district PESS Coordinator
a.OrganizingSportsEvents:Theyplanandcoordinate
varioussportsevents,tournaments, and
competitionswithintheschoolordistrict.
b.SchedulingandLogistics:Theyhandletheschedulingof
practices,games,andmatches,ensuringfacilitiesare
availableandproperlyequipped.
October 19, 2023
Section 1. Duties and responsibilities as a district PESS Coordinator
c.TeamSelectionandCoaching:Theymaybeinvolved
intheselectionofteamsandprovidecoachingor
overseecoachestoensureteamsarewell-prepared.
d.BudgetingandResourceManagement:Theymanage
budgetsforsportsprograms,allocatingfundsfor
equipment,uniforms,travelexpenses,andother
necessaryresources.
October 19, 2023
Section 1. Duties and responsibilities as a district PESS Coordinator
e.EnsuringCompliance:Theyensurethatallsports
activitiescomplywithrelevantregulations,including
safetystandards,eligibilityrequirements,andleague
rules.
f.CommunicationandLiaison:Theyactasaliaison
betweentheschool,parents,coaches,andexternal
sportsorganizations.Theymayalsocommunicate
importantinformationtostudentsandparents.
October 19, 2023
Section 1. Duties and responsibilities as a district PESS Coordinator
g.PlayerDevelopment:Theymaycoordinatetraining
programsandworkshopstoenhancetheskillsand
developmentofstudent-athletes.
h.RecordKeepingandReporting:Theymaintainrecords
ofsportsactivities,includingscores,statistics,and
otherrelevantdata.Theymightalsogeneratereports
forschooladministratorsandstakeholders.
October 19, 2023
Section 1. Duties and responsibilities as a district PESS Coordinator
i.SafetyandRiskManagement:Theyareresponsiblefor
thesafetyofparticipants,makingsurethatappropriate
safetymeasuresareinplaceduringpracticesand
games.
j.PromotionofSportsCulture:Theyworktofostera
cultureofsportsmanship,teamwork,andhealthy
competitionamongstudents.
October 19, 2023
Section 1. Duties and responsibilities as a district PESS Coordinator
k.FacilityMaintenance:Theyoverseethemaintenance
andupkeepofsportsfacilitiestoensuretheyaresafe
andingoodcondition.
l.SupportingInclusivity:Theymayworktoensurethat
sportsprogramsareinclusiveandaccessibletoall
students,regardlessofskilllevelorbackground.
October 19, 2023
Section 1. Duties and responsibilities as a district PESS Coordinator
m.Overall,asportscoordinatorplaysavital
roleinthesuccessfuloperationand
developmentofsportsprogramswithina
schoolordistrict.Theycontributeto
creatingapositiveandenrichingsports
experienceforstudents.
October 19, 2023
Section 2. Rules on Participation in the Provincial Meet 2024
a. The participants in the Provincial Meet 2024 shall
be elementary and secondary athletes from public and
private schools who participated in the local and
regional meets {School and District/Municipal meet).
Provided, that, secondary athletes shall refer to both
junior and senior high school learners.
October 19, 2023
Section 2. Rules on Participation in the Provincial Meet 2024
b.Asageneralrule,KindertoGrade6athletesshall
playintheelementarydivision,andGrade7toGrade
12athletesshallplayintheseconddivision.However,
anelementaryathletewhohasbeendeclaredoverage
attheelementarylevelmaybeallowedtoplayatthe
secondarylevel.
October 19, 2023
Section 2. Rules on Participation in the Provincial Meet 2024
C.AthletealreadygraduatedfromtheElementarylevel
cannotplayintheelementarydivision,evenifheisstill
underage.
MR. JOEL MONDELO
PrincialI
DSAC/RSAC
Eligibility and Documentary
Requirement for Athletes
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
Documentary
Requirement for Coach
and Assistant Coach
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
October 19, 2023
Section 6. Documentary Requirements for Coach and Assistant Coach
Certificateoranydocuments),dulyissuedbycompetentauthorities,showingthe
following:
1.Relevantsportstrainingoftwenty-four(24)hoursfornon-combativesports
andforty(40)hoursforcombativesports/gymnastics.
2.Relevantexperienceofone(1)yearfornon-combativesportsandtwo(2)years
forcombativesports/gymnastics.
3.TrackRecordofparticipation,inthedivisionandregionalmeet.
4.Educationalandprofessionalbackgroundofatleast2nd-yearcollege,
preferablysports-relatedcourse.
October 19, 2023
Section 6. Documentary Requirements for Coach and Assistant Coach
Certificateoranydocuments),dulyissuedbycompetentauthorities,showingthe
following:
5.Membershipinanyrelevantsportsassociation.
6.Licenseorcertification/accreditationissuedbytheNational/International
SportsAssociation,authorizedorganization,orbytheDepEd(Division,Region,
orCentralOffice)
7.MedicalRecords(MedicalCertificateoffitness)
8.Employment/AppointmentPaperorContractofServiceshowingatleastsix
(6)monthsofemployment/engagement inthepublicschoolorprivateschool
beforetheDivisionmeets.
Documentary Requirement
for Chaperone
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
Coordinators
October 19, 2023
Section 7. Documentary Requirements for Chaperone
DocumentaryRequirementforChaperone(Certificateoranydocuments),dulyissued
bycompetentauthorities,showingthefollowing:
1.Competence,integrity,capability,andrelationtoaschool(i.e.,Employment/
AppointmentorContractofServiceshowingatleastsix(6)monthsof
employment/engagement inthepublicschoolorprivateschoolbeforethe
Divisionmeets.
2.Commitment thatSHEwillnurturefemaleathletesonlyandnotcoach
athletes.
3.OthereligibilitythatmayberequiredbythePalaroBoard.
Special Cases Regarding
Discrepancies in the
Livebirth of the Athlete
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinators
and Tournament Managers for the 2024 Provincial Sports Meet
October 19, 2023
Section 8. Special cases regarding discrepancies in the Livebirth of the athlete
1.IncaseofdiscrepancyinthedateofbirthindicatedinthePSA/NSOBirthCertificate
andSF10(Form137),thedateofbirthindicatedinthePSA/NSOBirthCertificate
shallprevail.Asaremedy,thefollowingadditionalrequirementsshallbesubmitted:
a)CertificateofLiveBirthissuedbytheLocalCivilRegistrar(LCR};
b)JointAffidavitoftwo{2)disinterestedpersons,attestingtothetruedateof
birthoftheathlete;
c}ResolutionissuedbytheHeadoftheDelegationcorrectingthediscrepancyin
theSF10(Form137}.
October 19, 2023
Section 8. Special cases regarding discrepancies in the Livebirth of the athlete
2.IncaseofdiscrepancyinthenameindicatedinthePSA/NSOBirthCertificateand
SF10(Form137),thenameindicatedinthePSA/NSOBirthCertificateshallprevail.
Asaremedy,thefollowingadditionalrequirementsshallbesubmitted:
a)CertificateofLiveBirthissuedbytheLCR;
b)JointAffidavitoftwo(2)disinterestedpersons,attestingtothetruenameof
theathlete;
c)ResolutionissuedbytheHeadoftheDelegationcorrectingthediscrepancyin
theSF10{Form137).
October 19, 2023
Section 8. Special cases regarding discrepancies in the Livebirth of the athlete
3.Incasethefirstorlastnameisnotfoundattheportionofthefirstorlastname
enteredinthePSA/NSOBirthCertificatebutindicatedintheboxbelowofsaid
portion,thefollowingadditionalrequirementsshallbesubmitted:
a}CertificateofLiveBirthissuedbytheLCR;
b}Copyoftheapplication/petitiondulyreceivedbytheLCR(supplementalreport
totheLCR/Court);
c}Affidavitoftheparents,attestingtothetruefirstorlastnameoftheathlete;
d)JointAffidavitoftwo(2)disinterestedpersons,attestingtothetruefirstorlast
nameoftheathlete;
e)ResolutionissuedbytheHeadoftheDelegationattestingthetruefirstorlast
nameoftheathleteasshownintheforegoingrecords.
October 19, 2023
Section 8. Special cases regarding discrepancies in the Livebirth of the athlete
4.Incaseanillegitimatechild(athlete)usesthesurnameofhis/herfatheras
indicatedintheSF10(Form137J,thefollowingadditionalrequirementshallbe
submitted:
a)PSA/NSOBirthCertificatewiththesecondpagethereofshowing
acknowledgmentbythefatheroranotarizedacknowledgmentsignedbythe
father.
5.Incaseofunreadableentrie9inthePSA/NSOBirthCertificate,thefollowing
additionalrequirementsshallbesubmitted:
a)CertificateofLiveBirthissuedbytheLCR;
b)Affidavitoftheparents,attestingtothetrueandcorrectentries;
c)JointAffidavitoftwo{2)disinterestedpersons,attestingtothetrueentries;
d)ResolutionissuedbytheHeadoftheDelegationattestingthetrueandcorrect
entriesasshownintheforegoingrecords.
October 19, 2023
Section 8. Special cases regarding discrepancies in the Livebirth of the athlete
6.Incasethebiologicalsex/genderoftheathleteisnotindicatedinthePSA/NSO
BirthCertificate,thefollowingadditionalrequirementsshallbesubmitted:
a)CertificateofLiveBirthissuedbytheLCR;
b)Affidavitoftheparents,attestingtothetrueandcorrectbiologicalsexofthe
athlete;
c)CertificationissuedbytheNSACMedicalTeamattestingtothetrueandcorrect
biologicalsexoftheathlete,afterconductingaphysicalexamination.
Theabove-mentionedResolutionsorCertificationissuedbytheHeadofDelegationsor
theNSACshallbeforpurposesofPalaroonly.
Screening, Interview, and
Evaluation of Athlete
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
October 19, 2023
Section 9. Period of screening, interview, and evaluation
ScreeningofathletesfortheProvincialMeet2024maybeconductedafterthe
District/Municipalmeet.Thescreeningandevaluationofdocumentsoftheathletes,
coaches,assistantcoaches,andchaperonesmaybeconductedintheDivisionoratthe
hostDistrictwheretheProvincialMeet2024maybeheld.
Forthispurpose,theHeadoftheDelegationshallsubmittotheDSACwithinfifteen
(15)daysaftertheirDistrict/MunicipalMeet:
a.Themasterlistandpicturegalleries(softandhardcopies)oftheirathlete’scoaches,
assistantcoaches,andchaperones,statingintheiraccompanyingletter-recommendation
that:"Theyhadscreenedandevaluatedtheathletes,coaches,assistantcoaches,and
chaperonesofthesubjectregionalathleticdelegationandshallcertifythattheattached
documentsaretrue,completeandcorrecttothebestoftheirknowledgeandbelief,and
theyunderstandthatanyfalseinformationgivenoranytrueinformationwithheldfrom
saiddocumentsmayprovidegroundsforadministrativedisciplinaryaction;"
October 19, 2023
Section 10. Replacement of athletes, coaches, and chaperones
Replacementofathletesmaybeallowedbasedon
meritoriousgroundstwo(2)daysbeforethePalarong
Pambansa,subjecttoeligibilityanddocumentary
requirements.
SANCTIONS
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
Protest on Eligibility
and Appeals on
Disqualifications
March 7, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
October 19, 2023
Section 12. Protest on Eligibility and Appeals on Disqualifications
a.ComplaintsorprotestsshallbeinwritingdulysignedbythecoachandtheHead
oftheDelegationandshallbefiledbeforetheNSACwithinfive{5)daysfromthe
publicationofthemasterlistofqualifiedathletesintheDepEdWebsites.The
complaintorprotestshallberesolvedwithin3daysfromreceipthereof.
b.Complaint/Protestshallbeaccompaniedbyaffidavit/sofwitnessesandorpieces
ofevidenceinsupportthereof.
c.Protestswhichdonotcomplywith(a)and(b)hereofshallnotbegivenduecourse.
d.ThedecisiononthecomplaintorprotestshallbeappealabletotheBoardwithin
three(3)daysfromtheissuanceofthedecision,andtheBoardshallresolvethe
appealwithintwo(2)daysfromreceiptoftheappeal.ThedecisionoftheBoardshall
befinalandexecutory.
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet
Coordinators
October 19, 2023
GAD-Based Planning Conference of All District PESS Coordinator and
Tournament Managers for the 2024 Provincial Sports Meet