3 -Phase Quarterly Cost Forecast at Completion

Slide 1 – The Challenge: Cost Control Gaps in IPD
Title:
From Reactive Control to Proactive Cost Management
Slide Content (high-level, bullet style):
• Cost Control Unit lacked structure, tools, and standard processes
• No defined ownership, coordination, or review cadence
• Limited visibility on project cost health and forecast accuracy
• Young team requiring guidance and structured approach
Visual suggestion:
A simple “Before & After” comparison graphic (left: chaos – right: structured system)
Slide 2 – Leadership Vision & Strategic Direction
Title:
Director’s Vision: Establish a Robust Forecasting Process
Slide Content:
• Vision: Build a disciplined, data-driven cost forecasting framework
• Objective: Enable timely, reliable, and transparent project cost reporting
• My task: Lead and transform Cost Control Unit into a proactive business partner
• Foundation set: Governance, structure, tools, and team alignment
Visual suggestion:
Graphic of “Vision → Strategy → Execution → Results” flow
Slide 3 – The 3-Phase Quarterly Forecast-at-Completion (FAC) Process
Title:
Structured, Transparent, and Collaborative Forecasting
Slide Content:
Quarterly 3-Phase Forecast Process:
1. Phase 1 – Cost Review with Business Administrators (BAs)
• Initial data gathering & validation
2. Phase 2 – Cost Review with Project Managers & Stakeholders
• Detailed discussions, variance analysis, forecast adjustments
3. Phase 3 – Final Review with Department Director
• Validation, sign-off, and alignment on forecast assumptions
Key Elements:
• Standard tools: Cost Rack-Up, Cost Management Summary Pack
• Clear calendar and agenda communicated from Director’s Office
• Defined roles: PMs as budget owners, supported by BAs & Cost Engineers
Visual suggestion:
A 3-step process diagram showing “BA Review → PM Review → Director Review”

Slide 4 – Implementation & Outcomes
Title:
From Concept to Department-Wide Implementation
Slide Content:
• Process implemented successfully across 4 consecutive quarters (Dec 2024 – Sep 2025)
• Monthly cost forecast tracking maintained
• Enhanced collaboration: PMs, BAs, Cost Engineers, and Director engaged
• Improved forecast accuracy, visibility, and decision-making
• Director invited VP to Sep 2025 review — VP endorsed process
• Recognized as model framework for replication across other departments
Visual suggestion:
Timeline showing four quarters with milestones (Dec, Mar, Jun, Sep)
________________________________________
Slide 5 – Impact, Recognition & Next Steps
Title:
A Scalable Model for Enterprise-Wide Cost Governance
Slide Content:
• Impact:
• Unified cost control culture within IPD
• Predictable, transparent forecasting cycles
• Strengthened accountability across functions
• Recognition:
• VP endorsement to roll out across departments
• Next Steps:
• Continue refinement and digital enablement
• Support cross-department adoption under SVP guidance
Visual suggestion:
Aramco logo at center, arrows radiating to multiple departments (symbolizing

1. Slide 1 – The Challenge: Cost Control Gaps in IPD
Title:
From Reactive Control to Proactive Cost Management
Slide Content (high-level, bullet style):
Cost Control Unit lacked structure, tools, and standard processes
No defined ownership, coordination, or review cadence
Limited visibility on project cost health and forecast accuracy
Young team requiring guidance and structured approach
Visual suggestion:
A simple “Before & After” comparison graphic (left: chaos – right: structured system)
Slide 2 – Leadership Vision & Strategic Direction
Title:
Director’s Vision: Establish a Robust Forecasting Process
Slide Content:
Vision: Build a disciplined, data-driven cost forecasting framework
Objective: Enable timely, reliable, and transparent project cost reporting
My task: Lead and transform Cost Control Unit into a proactive business partner
Foundation set: Governance, structure, tools, and team alignment
Visual suggestion:
Graphic of “Vision → Strategy → Execution → Results” flow
Slide 3 – The 3-Phase Quarterly Forecast-at-Completion (FAC) Process
Title:
Structured, Transparent, and Collaborative Forecasting
Slide Content:
Quarterly 3-Phase Forecast Process:
1.Phase 1 – Cost Review with Business Administrators (BAs)
• Initial data gathering & validation
2.Phase 2 – Cost Review with Project Managers & Stakeholders
• Detailed discussions, variance analysis, forecast adjustments
3.Phase 3 – Final Review with Department Director
• Validation, sign-off, and alignment on forecast assumptions
Key Elements:
Standard tools: Cost Rack-Up, Cost Management Summary Pack
Clear calendar and agenda communicated from Director’s Office

2. Defined roles: PMs as budget owners, supported by BAs & Cost Engineers
Visual suggestion:
A 3-step process diagram showing “BA Review → PM Review → Director Review”
Slide 4 – Implementation & Outcomes
Title:
From Concept to Department-Wide Implementation
Slide Content:
Process implemented successfully across 4 consecutive quarters (Dec 2024 – Sep 2025)
Monthly cost forecast tracking maintained
Enhanced collaboration: PMs, BAs, Cost Engineers, and Director engaged
Improved forecast accuracy, visibility, and decision-making
Director invited VP to Sep 2025 review — VP endorsed process
Recognized as model framework for replication across other departments
Visual suggestion:
Timeline showing four quarters with milestones (Dec, Mar, Jun, Sep)
Slide 5 – Impact, Recognition & Next Steps
Title:
A Scalable Model for Enterprise-Wide Cost Governance
Slide Content:
Impact:
• Unified cost control culture within IPD
• Predictable, transparent forecasting cycles
• Strengthened accountability across functions
Recognition:
• VP endorsement to roll out across departments
Next Steps:
• Continue refinement and digital enablement
• Support cross-department adoption under SVP guidance
Visual suggestion:
Aramco logo at center, arrows radiating to multiple departments (symbolizing rollout)
The VP’s endorsement validated the process’s value.
With your guidance, we aim to further refine it and integrate digital tools for wider enterprise
adoption.