5S IMPLEMENTATION IN THE OFFICE AND PRODUCTION.pptx

5S is a systematic approach to workplace organization and standardization, originating from Japanese manufacturing techniques and later applied to various industries worldwide. The term "5S" stands for five Japanese words: Seiri, Seiton, Seiso, Seiketsu, and Shitsuke, which roughly translate to Sort, Set in Order, Shine, Standardize, and Sustain in English. The goal of implementing 5S is to create a clean, organized, and efficient workspace that promotes safety, productivity, and employee morale. Here's a breakdown of each step:

Sort (Seiri): This step involves sorting through all items and materials in the office to separate the necessary items from the unnecessary ones. Unnecessary items can be disposed of, recycled, or relocated to a more appropriate location. The aim is to keep only what is essential for daily operations in the workspace.

Set in Order (Seiton): After sorting, the next step is to organize and arrange the necessary items in a logical and efficient manner. Each item should have a designated place, and tools or materials should be stored close to where they will be used. This step helps reduce wasted time searching for items and promotes a clutter-free workspace.

Shine (Seiso): This step involves cleaning and maintaining the workspace regularly. Employees should be encouraged to keep their work areas clean and tidy, removing any dirt, dust, or debris. Regular cleaning not only improves the physical appearance of the workspace but also helps identify any maintenance issues or safety hazards.

Standardize (Seiketsu): Standardization involves creating and implementing procedures and guidelines for maintaining the first three S's (Sort, Set in Order, Shine). Standardized procedures ensure consistency in workplace organization and cleanliness across different areas and shifts. Visual aids such as signs, labels, and color-coding can help reinforce these standards.

Sustain (Shitsuke): The final step of 5S is to sustain the improvements achieved through the previous steps. This requires ongoing commitment and discipline from all employees to adhere to the established standards and continuously improve the workplace. Regular audits, training sessions, and employee engagement initiatives can help sustain the 5S culture in the office.

Implementing 5S in the office can lead to numerous benefits, including improved efficiency, safety, morale, and overall workplace culture. It promotes a sense of ownership and responsibility among employees for their workspace and encourages continuous improvement efforts.

1. 5S IMPLEMANTATION MOHAMAD AZRI BIN MOHAMAD RAZALI HR DEPARTMENT

2. What is 5S? How to apply 5S in workplace Conclusion CONTENTS Explainantion

3. What is the 5S Acutally?

4. Introduction A method of creating a clean and orderly workplace that exposes wastes and makes abnormalities immediately visible. Origin from Japan -Toyota Production System (TPS) It is called 5S simply because of the five Japanese words that start with the letter S. Seiri (Sort) Seiton (Set In Order) Seiso (Shine) Seiketsu (Standardize) Shitsuke (Sustain)

5. 5S

6. How To Apply 5S in Your Workplace?

7. 1. Sort Identify and remove unnecessary items from the office space. outdated documents unused equipment other non-essential items Disposing all the unnecessary items.

8. 1. Sort Segregating the wanted and unwanted item. Before After

9. 2. Set in Order Organize the remaining items in a logical and efficient manner. Consider factors : frequency of use (frequent or rarely) accessibility (easy to access for frequent use items) Label storage spaces and create a designated place for each item. Ensure that essential items are easily accessible to everyone who needs them.

10. 2. Set in Order Arrange a place for everything in its place. Before After

11. 3. Shine Create regular cleaning schedule for the office/production/warehouse space. Make sure to keep working area clean and organized during and after working. Address any maintenance issues promptly to the Admin in order to create a safe and pleasant working environment.

12. 3. Shine Clean your workplace thoroughly. Before After

13. 4. Standardize Maintain a high standard of workplace organized by keeping everything clean and orderly at all times. Superior & Supervisor are responsible in employee compliance. Clearly communicate Each employee helps each other in implementing 5S The Superior & Supervisor must reprimand to Admin if there is an employee who makes a mistake or not corporative with

14. Maintain a standard. Before After 4. Standardize

15. 5. Sustain Foster a culture of considering the company assets (equipment, computer etc.) and work area as your own. Practice the 5S system continuously so that it becomes positive habit and ingrained in the culture of the organization. Admin will shall conduct regular inspection to ensure that 5S practices are being followed and practiced. The employee who practices 5S perfectly will be recognized and awarded by a secret gift from Admin of the company.

16. 5. Sustain Train to be disciplined.

17. Benefit’s of 5S 5S Improvement in Safety Create More Space A Clean and Pleasant Environment Create Consistency and Improvement of Self Discipline

18. Location to do 5S Production PIC – CLEANER / SV / HOD Responsible: Prod. Workers Picking Room Moulding & QC Packing Room Warehouse Prewash Office PIC – CLEANER / HR DEPT. Responsible: OfficeStaff Pantry & Toilet Praying Room Meeting Room Own Desk Store

19. Wo Jia Yan 5S Schedule & Enforcement (Office) Wo Jia Yan 5S Schedule & Enforcement Name Once A Week Areas Twice A Month Areas Zuhayra & Hawa 1 st Week F riday Pantry/Meeting Room/Prayer Room & Stationary Rack 2nd Week & 4 th Week Staff Desk/ General Store Azri & Hafizah 2nd Week Friday Staff Desk/ Fresh Stew Store Lui & Ani 3rd Week Friday Staff Desk/ Documentation Store When to do? Once A Week Twice A Month Schedule:

20. Once A Week (Office) Pantry Meeting Room Prayer Room & Stationary Rack Toilet Staircases

21. Twice A Month (Office) Staff Desk General Store Documentation Store

22. Twice A Month (Production) WJYMSB Fresh Stew Warehouse WJYSB Raw Materials Warehouse WJYSB Packing Materials Warehouse WJYSB Cartoning Room

23. Evaluation

24. Conclusion The implementation of 5S is to guarantee the smooth daily work, comfortable of employee and an organized working area. All employees must work together to in order to make this 5S program success to ensure your safety and comfortability.

25. Q & A

26. Thank you for your attention